Districts are required to submit final transportation data for Vehicle Inventory via Common Logon.
Generating the TRAN40-2 report as well as re-creating the TRAN55-1 reports is the responsibility of the district. If the reports are not re-run to reflect the most recent data, it may cause unexpected results on the APOR55-1 and unexpected funding changes.
Note: Transportation Routes is open as well. Both sets of data can be updated now through July 15, 2018.
While analyzing data for the first June payment, School Finance observed unusually low ADM data. Fifteen LEAs had the greatest impact from the dip in ADM. Therefore, School Finance used the dates listed below for all LEAs.
On Wednesday School Finance pushed March 6, 2018 ACE results to the payment systems. However, the pushed ADM was affected by an issue where the tuition ADM was omitted. The AzEDS team is aware of the issue and anticipates a fix within a month.
School Finance compared March 6th and March 7th ACE results and pushed the March 7th ADM statewide using the IT recommended workaround. The March 7th ACE results had ADM gains for five LEAs.
The School District Employee Report (SDER) On-Line Application is currently available and ready to accept employee data modifications prior to final TEI calculations. This application is accessible through Common Logon.
SDER data may be modified between February 1, 2018 and March 1, 2018. Final data modifications must be made by 4:00 p.m. Monday, March 1, 2018.
Preliminary TEI reports were made available in October of 2017 and can be accessed here. Final TEI reports will be available on or prior to March 15, 2018.
Final TEI figures may differ between the preliminary report and the final report even if your district does not modify its data, as the statewide average number of FTE Years of experience value may change due to its recalculated value for the final reports.
It’s that time of year again for districts to submit their transportation routes data to ADE.
In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days of the district’s 100th day.
Transportation Routes data must be submitted via Common Logon on the ADE web site. A School Finance Account Analyst can assist you with any questions that you may have. Please email [email protected] to reach a School Finance Account Analyst.
Please note that only districts must submit this data. Charters do not submit transportation data.
Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at http://help.azed.gov/ so that ticket number will be generated and the ID can be retired correctly.
Include the following:
Student full name
Date of Birth
You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.
It is important that each Merge request is made for a single student.
Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”
Short Term Solution is DONE!: Temporarily remove JTED logic from rule
Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema
AzEDS: Integrity Rule -20037
Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”
This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.
Deadline for November Payment
The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.
Wednesday Workshop October: Integrity for Beginners
Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.
Last Week of SDER
The deadline is 10/16/2017. Please see our Hot Topic for more information.
Training: Summary ADM and Payment, or “Why is my payment is so short?”
You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.
The deadline for data for Payment 3 ADM was 9/5/2017. As of the deadline, all LEAs except one were submitting to AzEDS. Many LEAs were very successful, however, various technical issues affected some LEAs. After analysis, School Finance is using ADM from ACE on 9/7/2017 for some LEAs, as listed below. With the exception of the one LEA that hadn’t yet submitted, all other LEAs will be paid using the same methodology as the first 2 payments: basing payment on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.
Please plan for AzEDS ACE results on the evening of October 3rd for the November 1st payment, returning to the posted schedule.
SB1156 was approved this spring, updating instructional time requirements for students attending high school.
School Finance is currently writing guidance on this recent change and in the interim encourages all local education agencies (LEAs) to adhere to the wording of the bill as much as possible. Please see the Arizona State Legislature website for the text of the bill: http://www.azleg.gov/legtext/53leg/1R/laws/0333.htm.
A few key items to keep in mind:
Full-time enrollment still requires 4 or more subjects, each of which must meet 123 hours during the year.
Time for lunch, study hall, and other scheduled time which contributes to the academic success of the students may only be used for the difference between the 720 hours required annually and the instructional time for the 4 or more subjects.
Time other than the 4 or more subjects which is counted toward the 720 hours must be scheduled within your student information system just as the subjects are.