Data Hot Topics


Published: January 17th, 2019

Transportation Routes is Open for Data Submission

Transportation Routes is Open for Data Submission

 

It’s that time of year again for districts to submit their transportation routes data to ADE. In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 business days of the district’s 100th day.

 

Transportation Routes data must be submitted via Common Logon on the ADE web site.

The School Finance Account Analyst can assist you with any questions that you may have and may be reached via email at [email protected].

 

Please note that only districts must submit this data. Charters do not submit transportation data.

Posted in Data Hot Topics, Hot Topics |
Published: January 11th, 2019

Wednesday Workshops: AzEDS Process and Reports

Wednesday Workshops!

January Topic: AzEDS Process and Reports

Description: This beginner level session is designed for new Data Coordinators at an LEA or for staff that would need a review of the AzEDS data process. The workshop will cover which ADM reports to use for reconciling student data, integrity errors and key School Finance terminology and deadlines.

Join the SF Analyst Team at our Jefferson office on Wednesday, January 30th from 9:30 a.m. to 11:30 a.m. Please email [email protected] to sign up!

Posted in Data Hot Topics, Hot Topics, Wednesday Workshops |
Published: October 18th, 2018

School Finance Friday Cancelled

To better address the volume of calls and emails to support the data and system issues impacting the November 1st payment, School Finance is cancelling the webinar planned for 10/19/2018.

School Finance updates can be found on the October Memo, SF 19-021.

AzEDS updates can be found on the AzEDS Blog.

If you need assistance with data or ADM for state aid payment, please email [email protected].

Posted in Hot Topics, School Finance Fridays |
Published: September 28th, 2018

AzEDS Data Capture Date Extension

School Finance is extending the Data Capture Date for the November 1st payment.

There’s a bug in AzEDS impacting approximately 1000 students. When the DOR record associated with a student’s membership was updated, the DOR record isn’t processing through Integrity properly. The AzEDS IT team is planning a fix this coming week.

School Finance will use the data in AzEDS at 5 p.m. on October 14th as the basis for the November 1st payment. This means datapush and student count reports will be planned for the morning of October 15th.

Posted in Data Hot Topics |
Published: September 17th, 2018

SDER Application Open

The School District Employee Report (SDER) On-Line Application is now open to accept employee data.  This application is accessible through Common Logon. You must submit your SDER data by 4:30 p.m. on Monday, October 15th.

 

The FY2019 Memo 19-017 that includes instructions for submitting data has been published in the memo section of the School Finance webpage: https://sf.azed.gov/sf/numberedmemos/FY2019%20Numbered%20Memos/19-017.pdf

 

If you have any questions about your SDER, please contact the [email protected]

Charter schools sponsored by the AZ State Board for Charter Schools, universities and community colleges are not obligated to submit the data and should not submit data.

 

Posted in Data Hot Topics |
Published: July 27th, 2018

School Finance Friday 7/27/2018 Notes

Update on Streaming Issue

  • We’re having trouble with the Q&A feature in our webinars. We’re still troubleshooting but this week have tried 3 fixes to help diagnose the issue. It appears users without @gmail.com email are kicked out sometimes.

AzEDS Update: 21st Century Community Learning Center

Data Submission Guidelines:

  • Resources required for 21st CCLC:
    • Student Program Association
      • Required fields: Student ID, Program name, Program type ID – Support Program(59), School id, LEA ID and Program begin date.
    • Student Program Attendance Event
      • Addition to Student Program Association it needs “Event Date” to be submitted as required field
      • Attendance Begin time and Attendance End Time are optional fields
    • Submission Start Date: Aug 27, 2018
    • For questions contact [email protected]

School Finance Training: Calendar Multiple Descriptor Issue

  • ADE designed transactions, tables, and reports but were not involved with the screen displaying your calendar in your SIS.
  • Some people are having trouble with more than one descriptor on the same date. To troubleshoot, School Finance recommends using the calendar UI in conjunction with the INTEG35 and CAL reports.
  • The training is part of the webinar saved below and was followed by a Q&A:

Join us on August 10th at the same link: https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live

Posted in School Finance Fridays |
Published: July 12th, 2018

Update: School Finance to Relax Calendar Deadline to 8/31*

School Finance has been working with divisions across ADE this week to facilitate accurate and timely data collection for FY2019. There have been issues preventing some LEAs from submitting successfully, but most LEAs have submitted calendars and are accessing the new Calendar User Interface with no issue. In consideration to the LEAs having trouble, School Finance is relaxing the calendar deadline to 8/31/2018.

8/31/2018 is the absolute last date LEAs can modify, delete, or certify calendars. This includes correcting a calendar to pass Integrity and certifying a calendar. Therefore, 8/31/2018 should be viewed with some caution as it relates to reconciling student data. The data capture date for the Oct 1 payment is 9/11/2018, allowing little time to address issues between calendar data and student data.

Please submit and certify your calendar track(s) so that your student data may be run through Integrity while allowing sufficient time to correct errors.

Posted in Data Hot Topics |