Budget Hot Topics


December 8th, 2017

FY 2017 BUDG75 Reports Have Been Published

The FY 2017 BUDG75 Reports have been published to the School Finance website and are available for download and review. The BUDG75 report reflects the 2017 statewide recalculation and any FY 2017 budget or AFR file submissions successfully processed into the system as of 11/30/2017.

Districts that were current year funded in FY2017 will receive an adjustment for under budgeted RCL due to the statewide recalculation.  This is similar to the growth adjustment of the past.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at [email protected].

Thank you.

Posted in Budget Hot Topics, Hot Topics |
November 16th, 2017

FY 2018 BUDG25 Reports (Preliminary December 1 APOR)

FY 2018 BUDG25 reports have been updated and are available here Based on: • Teacher 1.06% Teacher Salary Adjustments • Based on student data as of 5pm November 7, 2017 • K-3 Reading funds have been included for those LEAs who received approval on their K3 Reading plans as of October 26, 2017 • Preliminary December 1st APOR 55-1

If you are over expended by more than 1% of the GBL in M&O or Unrestricted Capital, a December revision is required. If you are over expended by less than 1% of the GBL, a December revision is optional. Please direct questions to [email protected]

Posted in Budget Hot Topics, Hot Topics |
November 14th, 2017

FY2018 BUDG25 Verification Letters & November BUDG25 Reports Posted

Originally published on 10/26/2017 In accordance with A.R.S. §15-905(E), the FY 2018 BUDG25 Budget Verification Letters have been posted to each applicable district budgets homepage of the ADE School Finance website.

The November 2018 report has also been posted. To download and review a specific district from the ADE School Finance website, please click here.

FY2018 ADM was used for the reports. A matching APOR 55-1 will be posted on Monday 10/30/2018

For more details on these reports, please read the following Hot Topic: http://www.azed.gov/finance/2017/10/05/oct-2018-budg25-reports-posted-dec-revision-alert/

As a reminder, if a district is exceeding its ADE calculated limit for M&O exclusively due to the K3 Reading Add-On Funding not being calculated in the district’s RCL on the APOR 55-1 (Apportionment date of 11/1/2017), a December 15th budget revision for M&O will not be required.

Please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!

Posted in Budget Hot Topics, Hot Topics |
November 9th, 2017

December FY2018 Budget Revision Guidance

WHAT: Districts required to submit a December budget revision can now upload the required Hearing Notification and Revision Budget Summary through ADE common logon, and post a link on the district’s website.

MEETING NOTIFICATION REQUIREMENT: The budget revision must be completed by December 15. The 10 calendar-day meeting notification and budget summary must be uploaded and a link posted on the district’s website by December 5, 2017.

MEETING NOTIFICATION PROCEDURE:

  1. COMPLETE the budget revision
  2. DOWNLOAD the December Budget Revision Hearing Notification Form into the same folder as the revised budget. NOTE: This works best if you save the file directly to the folder without opening it.
  3. RENAME the budget revision back to the original name 2018EXPBUD.xls for linking purposes.
  4. OPEN the Hearing Notification Form ALERT: (1) Enable content if asked (2) Update links if asked
  5. SAVE the Hearing Notification file
  6. UPLOAD the file through Common Logon. NOTE: Do not upload the budget revision until after its been approved at the Board meeting.
  7. Optionally, once the Hearing Notification has been successfully uploaded — the Budget Revision file can be renamed as desired.

POST A LINK TO THE FILE ON THE DISTRICT’s WEBSITE:

  1. NAVIGATE to the district’s ADE submitted file status page (https://www.ade.az.gov/Budget/EntitySelection.asp).
  2. RIGHT CLICK on the district’s uploaded Meeting Notification Excel file link (in the file name column).
  3. SELECT “copy shortcut”, “copy link location”, or similar depending on the browser you are using.
  4. PASTE the link to the district’s website.

If you have any questions, please email the SF BUDGET TEAM ([email protected])

Posted in Budget Hot Topics, Hot Topics |
October 5th, 2017

Oct 2018 BUDG25 Reports Posted & Dec Revision Alert

The October FY2018 BUDG25 reports have been posted and are based on:

  • 2017 ADM for the vast majority of districts until 11/01/2017, at which time current year 2018 ADM will be used for the vast majority. There is a message at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 9/11/2017 (Apportionment Date; 10/01/2017)
  • Budgets that have successfully processed through 9/30/2017
  • K3 Reading May NOT be included in the RCL In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education*

BUDG25 LETTER NOTICIFICATON of Need For a December Revision ALERT

The November BUDG25 report will be posted early (week of 10/23/2017) with the RCL based on ADM for the current year for vast majority of the districts.  These reports will be used to generate the BUDG25 December Revision Notification Letters that ADE must statutorily post by 10/30/2017

To download and review a specific entity’s budget reports, select the district name after clicking here.

Please contact the SF Budget Team ([email protected])  with any questions, except as noted below.

* Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

Posted in Budget Hot Topics, Hot Topics |
September 19th, 2017

Teacher Salary Increase FY2018 Budget Revision Guidance

Teacher Salary Increase FY2018 Budget Revision Guidance

WHAT: Districts and Charters may revise the calculation on the 2018 budget page 2 and Work Sheet C for the amount needed for the 1.06% teacher salary increase based on the final FY 2017 teacher salaries for eligible teachers. WHEN: On or before November 1, 2017 (After the FY 2017 AFR is completed).

MEETING NOTIFICATION REQUIREMENT: To revise the budget for this calculation, districts and charters must again comply with the same notice and separate vote requirements as prescribed in the Publishing Requirements for the adopted budget. Unlike the adopted budget the budget/summary is not required to be published with the notification. Just the notice of hearing and vote.

MEETING NOTIFICATION PROCEDURE:

  1. OPEN the same meeting notification form used for the adopted budget (BudgetAdoptionHearingNotification.xls).
  2. COPY & PASTE the text in EXCEL cell H3 to cell A3.
  3. COPY & PASTE the text in EXCEL cell H16 to cell A16.
  4. DELETE all text in column H.
  5. SAVE the File.
  6. SELECT the file and PRESS the F2 function key, remove the word “Adoption” from the file name to read simply BudgetHearingNotification.xls.  Or any name desired but it must maintain the .xls format.
  7. UPLOAD the file through Common Logon.

POST A LINK TO THE FILE ON THE DISTRICT’s WEBSITE:

  1. NAVIGATE to the district’s ADE submitted file status page (https://www.ade.az.gov/Budget/EntitySelection.asp).
  2. RIGHT CLICK on the district’s uploaded Meeting Notification Excel file link (in the file name column).
  3. SELECT “copy shortcut”, “copy link location”, or similar depending on the browser you are using.
  4. PASTE the link to the district’s website.

  ➡ ALERT: If the budget calculation is not revised, ADE will use the calculation on the adopted budget to determine the amounts to allocate to each district and charter school by December 1, 2017.

If you have any questions, please email the SF BUDGET TEAM ([email protected])

Posted in Budget Hot Topics, Hot Topics |
September 1st, 2017

Preliminary FY 2018 BUDG25 Reports Posted

The September FY2018 BUDG25 reports have been posted and is based on:

  • 2017 ADM for the vast majority of districts until 10/01/2017 at which time current year 2018 ADM will be used. There is an alert at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 8/16/2017 (Apportionment Date; 09/01/2017)
  • PROP123 $50 Million Additional Funding district allocations is estimated as being equal to FY2017 at this point
  • Budgets that have successfully processed through 2017-08-30
  • K3 Reading Impact on RCL Alert
    • In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education.
    • K3 Reading funding is not included in the RCL of this report
    • Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

To download and review a specific entity’s budget reports, select the district name after clicking here.

Posted in Budget Hot Topics, Hot Topics |
August 24th, 2017

UPDATED: Charter K3 Reading 2017 AFR

There was an error in the Charter K3 Reading 2017 AFR file that was originally linked by ADE. If you downloaded the ZIP file prior to today, please re-download it and replace the k3read17afr.xls.

The corrected file will have a rev. date of 8/17 and fiscal year of 2017; the original error file had a rev. date of 8/15 and FY2015 at the bottom right.

http://www.azed.gov/finance/files/2017/08/CharterK3Read_17afr18budget.zip

If you have any questions, please contact us at [email protected].

Posted in Budget Hot Topics, Hot Topics |
August 16th, 2017

FY 2017 Annual Financial Report (AFR) Files: Available for LEAs & Counties

The Office of the Auditor General and the Arizona Department of Education have issued the Annual Financial Report (AFR) file packages for fiscal year 2017 for districts and charters.  The County 2017 AFR is also available.   The files may be downloaded by clicking the appropriate link below

District, Charter, and County AFR’s Districts | Charters | County

Districts and Charters may begin uploading their completed AFRs via common logon beginning September 03, 2017.

Posted in Budget Hot Topics, Hot Topics |