Extra Aggregation to help reconcile FY 2016 data

Mark sent out an email containing new deadlines for FY 2016 data. Please see: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=8eb26fbdd6.

To help you find SAIS Integrity errors and reconcile FY 2016 data, we have time for an additional aggregation run.

The deadline for the new aggregation will be July 4 at 5pm. Although it’s a holiday, it’s automatically scheduled to kick off.

We expect Integrity and Aggregation to take at least 7 days from that point, potentially a week and a half. Plan to check your integrity reports on or after July 11th. Plan to check your aggregation reports on or after July 13th.

School Finance Friday 6/17/2016 Notes

School Finance (602-542-5695) can help you with: Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 – Kristin Bumford

602-542-7885 – James Heck

602-542-8797 – Barbara Michlin

602-542-8243 – Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Charter Estimated Counts

Rollover

Close out your 2016 data

  • Once your 2016 data is complete and accurate in SAIS, you can stop uploading to ADE.
    • Plan ahead! Finishing your FY16 data is better well before the deadlines.
  • AzEDS will be open for FY16 submissions until 7/22
  • SAIS will be open for FY16 submissions until 7/29

Options to get data into SAIS

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

Plan for your 2017 data

  • The sooner you finish the FY16 set, the sooner you, your IT team, and your SIS vendor can prepare your system to upload FY17 data to AzEDS
  • AzEDS will be opened for FY17 submissions on 7/1
  • SAIS will not be open for FY17 data; the Bridge will be unnecessary

Data Bridges

  • For details about AzEDS to SAIS Bridge and information to help you make your choice, call School Finance.
  • Requests to turn off or turn on the AzEDS to SAIS 2.0 Bridge will be processed daily.

Charter Estimated Counts Application is open

The Charter Estimated Counts application is now open for Charter schools. Please see School Finance Memo 16-056 for more details: http://www.azed.gov/Administrators/SF/NumberedMemos/FY2016/16-056.pdf

School Finance Friday 6/10/16 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

Charter Estimated Counts

  • Memo with details coming early next week.
  • Application opening June 15.

Close out your 2016 data

  • Once your 2016 data is complete and accurate in SAIS, you can stop uploading FY16 and start prepping for FY17.
  • Finishing your FY16 data is better well before the deadlines.
  • AzEDS will be open for FY16 submissions until 7/22
  • SAIS will be open for FY16 submissions until 7/29
  • SAIS monthly processing will run 7/5, to help reconcile
  • Email from Mark Masterson: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=8eb26fbdd6

Questions about ADM15 and INTEG15

Please contact your School Finance Account Analyst with any questions about an ADM15 or any discrepancies.

$50 Million Additional Funding

$50 Million Additional Funding:

The full $50 million of Additional Funding is being distributed at this time.

  • CSF weighted counts from payment 10 have been used as the basis for the allocation of the $50 million (Laws 2015, 1st Sp Session, Chapter 1, and Section 1)[1]
  • Adjustments to the payments resulting from the statewide recalculation will be processed in accordance with A.R.S. 15-915.  Adjustments will equal the difference between the amount distributed in June, 2016 and the amount determined after the statewide recalculation.  Whether the adjustment to your FY 2017 allocation will be negative or positive cannot be determined at this time.

A list of the calculated payments can be seen here:

FY16 $50M Additional Funding Payment Amounts

[1] The department of education shall allocate the appropriated amount to school districts and charter schools on a pro rata basis using the weighted student count for the school district or charter school for the fiscal year pursuant to section 15 943, paragraph 2, subdivision (a), Arizona Revised Statutes, and increase the budget limits pursuant to section 15 947, Arizona Revised Statutes, accordingly.  For the purposes of this paragraph, the weighted student count for a school district that serves as the district of attendance for nonresident pupils shall be increased to include nonresident pupils who attend school in the school district.  A School district may budget the allocation that the school district receives pursuant to this paragraph in either the school district’s maintenance and operation fund or unrestricted capital outlay fund.

External Guideline, EX – 1 Excused Absences has been revised

Please review the revisions on the Excused Absences Guidelines. They are located under Knowledge Center > External Guidelines > EX-1 Excused Absences.

The effective date has been changed from 07/01/2015 to 07/01/2016.

There are still open questions about how the Guideline on Excused Absences effects students with Chronic Illness. School Finance will address those questions before 07/01/2016.

If you have any questions regarding these guidelines, please contact your Account Analyst.

School Finance Friday 6/3/16 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Close out your 2016 data

Once your 2016 data is complete and accurate in SAIS, you can stop uploading to ADE.

Data Bridges

For details about AzEDS to SAIS Bridge and information to help you make your choice, call School Finance.

Processing times for turning off or turning on the AzEDS to SAIS Bridge

In May, requests will be processed on Monday and Thursday afternoons.

In June, requests will be processed daily.

AzEDS to SAIS 2.0

Please see the following link for full detail: http://www.azed.gov/finance/data-bridges-for-fy-2016/.

FY 2016 June BUDG25 reports are posted

The FY 2016 June BUDG25 reports are posted.

The updated June 2016 BUDG25 Includes

  • PROP123 BSL/RCL increase (will not match currently posted APOR 55-1)
  • May15th Budget Revisions

It does not include the $50 million additional funding (district’s allocation); a hot topic will be posted to the School Finance home page listing the preliminary fy2016 estimate next week.

To download and review a specific entity’s budget reports, select the district name after clicking here.

Thank you.

SF Budget Team

School Finance Friday 5/27/16 Notes

School Finance (602-542-5695) can help you with:

  • Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s
  • Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/
    • 602-364-2095 Kristin Bumford
    • 602-542-7885 James Heck
    • 602-542-8797 Barbara Michlin
    • 602-542-8243 Monica Paz
  • To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Calendar Application

  • Calendar Application is still in Common Logon for FY17, with calendars due by 7/6.
  • You can make changes until 9/1.
  • Expect a memo from School Finance communicating details next week (first week of June).

Charter Estimated Counts

  • The Charter Estimated Counts Application will be open in Common Logon from 6/15 – 7/15
  • Memo with details to come!

Reconciliation Working Sessions

Proposition123 Guidance for Fiscal year 2015-2016

 

Proposition 123 Guidance for FY 2015-2016 

If the May 17, 2016 Election Passes

  1. Increase the base level amount as defined in A.R.S §15-901 to $3,600.00, Worksheet C.
    1. $3,600.00 (Districts and Charters) (Districts Line 6.A., Charters Line I)
    2. $3,645.00 (with Teacher Compensation, Districts only)
    3. $3,827.25 (with Teacher Compensation and 200th day calendar, Districts only)
    4. $3,780.00 (with 200th day calendar, Charters only)
    5. $0.00 Additional Inflation (Districts Line VI.B.; Charters Line II.)

 

  1. Additional Funding
    1. Use the “% of Statewide Weighted Student Count” from the most recent Classroom Site Fund Payment Detail  Report for Fiscal year 2016, page 1, ESTIMATE the amount of Additional Funding by multiplying this percentage by $50,000,000.00
    2. District will record this amount on page 7 line 9g and/or page 8 line10e

 

  1. Update Fiscal Year 2015-2016 budget pages as necessary to include increases
    1. Governing board must approve the revised budget prior to June 30th (no later than June 29th) and the revised budget must be uploaded to ADE no later than July 3, 2016.

 

ADE’s Implementation Plan

  1. APOR / CHAR
    1. Increases to the Base Level Amount will be included for the June 30, 2016 apportionment of state aid.
      1. Voter approved changes cannot be included until official election results are available. This will not occur in time for increases to be included in the June 1st state aid apportionment.
    2. Increase will be retroactive to first state aid payment of FY 2016.

 

  1. $50 million Addition Funding
    1. The full $50 million of Additional Funding will be distributed in June, based on most recent CSF weighted counts.
      1. CSF weighted counts are the basis for the allocation of the $50 million (Laws 2015, 1st Sp Session, Chapter 1, and Section 1)[1]
      2. Adjustments to the payments resulting from the statewide recalculation will be processed in accordance with A.R.S. 15-915.  Adjustments will equal the difference between the amount distributed in June, 2016 and the amount determined after the statewide recalculation.  Whether the adjustment to your FY 2017 allocation will be negative or positive cannot be determined at this time.

 

 

[1] The department of education shall allocate the appropriated amount to school districts and charter schools on a pro rata basis using the weighted student count for the school district or charter school for the fiscal year pursuant to section 15 943, paragraph 2, subdivision (a), Arizona Revised Statutes, and increase the budget limits pursuant to section 15 947, Arizona Revised Statutes, accordingly. For the purposes of this paragraph, the weighted student count for a school district that serves as the district of attendance for nonresident pupils shall be increased to include nonresident pupils who attend school in the school district.  A School district may budget the allocation that the school district receives pursuant to this paragraph in either the school district’s maintenance and operation fund or unrestricted capital outlay fund.