Hot Topics


Published: October 18th, 2018

School Finance Friday Cancelled

To better address the volume of calls and emails to support the data and system issues impacting the November 1st payment, School Finance is cancelling the webinar planned for 10/19/2018.

School Finance updates can be found on the October Memo, SF 19-021.

AzEDS updates can be found on the AzEDS Blog.

If you need assistance with data or ADM for state aid payment, please email [email protected].

Posted in Hot Topics, School Finance Fridays |
Published: October 1st, 2018

October 2019 BUDG25 Report Posted

The BUDG25 Report for October  FY2019 has been posted.

Reminder ➡ K3 Reading Funding: until December 15, 2018, ADE will include the District’s FY 2019 Budget Worksheet C K3 Reading dollar value in the BUDG25 report BSL calculation. Exception: if the District’s K3 Reading plan is approved by the state board before December 15th, the actual K3 Reading value will be used for the BSL calculation.

To select a specific District, please click the following link: www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any budget-related questions or concerns at [email protected].

Posted in Hot Topics |
Published: September 28th, 2018

AzEDS Data Capture Date Extension

School Finance is extending the Data Capture Date for the November 1st payment.

There’s a bug in AzEDS impacting approximately 1000 students. When the DOR record associated with a student’s membership was updated, the DOR record isn’t processing through Integrity properly. The AzEDS IT team is planning a fix this coming week.

School Finance will use the data in AzEDS at 5 p.m. on October 14th as the basis for the November 1st payment. This means datapush and student count reports will be planned for the morning of October 15th.

Posted in Data Hot Topics |
Published: September 25th, 2018

RESOLVED: District 2018 AFR Upload Not Processing

2018 District AFRs are not processing into the system.  Our IT professionals are working diligently to find a solution.

We appreciate your understanding and patience as we work through these upload issues.

SF Budget Team

Posted in Hot Topics |
Published: September 21st, 2018

RESOLVED: Budget System File Upload Alert “File Pending Validation…”

The issue has been resolved.

The issue was escalated on 9/18/2018.

Original notification posted on 9/11/2018:

The Budget system has been experiencing Technical Difficulties since Friday and files are not processing into the system.  The ADE IT Support group is working on the problem and we are hoping to have it resolved soon.

If you uploaded a file and the status is “File Pending Validation…”  there’s a possibility that you will need to re-upload the file once the system is back online.

We apologize for any inconvenience this may have caused  and will update this post when the problem has been resolved.

SF Budget Team [email protected]

Posted in Budget Hot Topics, Hot Topics |
Published: September 17th, 2018

SDER Application Open

The School District Employee Report (SDER) On-Line Application is now open to accept employee data.  This application is accessible through Common Logon. You must submit your SDER data by 4:30 p.m. on Monday, October 15th.

 

The FY2019 Memo 19-017 that includes instructions for submitting data has been published in the memo section of the School Finance webpage: https://sf.azed.gov/sf/numberedmemos/FY2019%20Numbered%20Memos/19-017.pdf

 

If you have any questions about your SDER, please contact the [email protected]

Charter schools sponsored by the AZ State Board for Charter Schools, universities and community colleges are not obligated to submit the data and should not submit data.

 

Posted in Data Hot Topics |
Published: September 10th, 2018

September FY2019 BUDG25 Report has been posted

The first monthly BUDG25 Report for FY2019 was posted September 9, 2018.

K3 Reading Funding: until December 15, 2018, ADE will include the District’s FY 2019 Budget Worksheet C K3 Reading dollar value in the BUDG25 report BSL calculation. Exception: if the District’s K3 Reading plan is approved by the state board before December 15th, the actual K3 Reading value will be used for the BSL calculation.

To select a specific District, please click the following link: www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any budget-related questions or concerns at [email protected].

Posted in Budget Hot Topics, Hot Topics |
Published: September 7th, 2018

Delayed Transition for Fiscal Year 2018-2019 AzEDS results for funding

TO: School Districts and Charter Districts Business Managers, Student Data Contacts

FROM:  Arizona Department of Education, School Finance

DATE:    September 9, 2018

SUBJECT: Current Year Funding Update

Fiscal year 2018-2019 ADM, SPED, and ELL numbers continue to climb.  (see comparison chart for statewide ADM figures)

Current FY 2019 AzEDS

FY 2018 AzEDS

ADM

949,856

1,103,852

SPED

84,693

123,867

ELL

31,410

62,987

 

Initial implementation of the AzEDS Calendar application has impacted instructional calendar collections this year for both School and Charter Districts (Districts) and we are still assisting Districts with these issues. Due to these implementation issues and now resolved Integrity problems, it has been determined that the transition to use current Fiscal Year 2018-2019 AzEDS results to calculate ADM state aid payment will be delayed until the November 1st payment.

While over 400 Districts are approaching their FY 2018 ADM values, of which over 200 are exceeding, others have not met expected ADM values due to calendar issues. There is insufficient time to determine which Districts have been impacted by these issues in time to calculate the October 1st, 2018 state aid payment.

30 Districts for which the September 4 payment was based on current Fiscal Year 2018-2019 AzEDS results, will be funded again on FY 2018-2019 AzEDS results.  All other LEAs will be funded based on Fiscal year 2017-2018 ADM or Fiscal Year 2018-2019 Estimated Counts.

As our legacy Charter Payment System does not provide an option to use estimated counts when actual 40th or 100th day ADM, SPED, and ELL numbers exist, we will not be pushing AzEDS results and generating the legacy reports (ADMS46-1, SPED28, ELLS28) this month.

Estimated Counts for Charter Districts is open until 9/11/2018 if updates are needed.

Should you prefer that the AzEDS results be the basis for your District’s October 1st state aid payment or have questions, please contact the School Finance Account Analyst Team at [email protected].  Your ADM20, SPED20, and ELL20 reports are available via the AzEDS Portal, on ADEConnect, under reports.

Posted in Hot Topics |