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Published: August 16th, 2018

2018 Statewide Recalculation Complete

The Fiscal Year 2018 Statewide ADM Recalculation and Equalization Recalculation have been completed.

The AzEDS ADM reports generated the ADM Student Counts Reports, which are now available here: http://www.ade.az.gov/Districts/EntitySelection.asp.

The positive adjustments will be included in the September 4th payment through the APOR64-1 or CHAR64-1 reports, as applicable. Positive adjustments will be included as lump sum adjustments; whereas the negative adjustments will be taken over the entire fiscal year, 3/12ths taken in October and 1/12th each payment thereafter.

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the Hardship Application and submit to [email protected] by 8/31/2018.

With the hardship application, a minimum of 80% must be adjusted in FY19 and 20% will be adjusted in FY20. Negative adjustments will begin with the October 1 payment. Please include all questions regarding these adjustments in your e-mail, with the completed form attached. Exceptions for severe scenarios may be made.

Posted in Hot Topics |
Published: August 16th, 2018

FY 2018 Annual Financial Report (AFR) Packages/Files: Available for LEAs & Counties

The Office of the Auditor General and the Arizona Department of Education have issued the Annual Financial Report (AFR) file packages for fiscal year 2018 for districts and charters.  The County 2018 AFR is also available.   The files may be downloaded by clicking the appropriate link below

District | District Deseg | Charter | County

Districts and Charters may begin uploading their completed AFRs via common logon beginning August 22, 2018.

Posted in Hot Topics |
Published: July 27th, 2018

School Finance Friday 7/27/2018 Notes

Update on Streaming Issue

  • We’re having trouble with the Q&A feature in our webinars. We’re still troubleshooting but this week have tried 3 fixes to help diagnose the issue. It appears users without @gmail.com email are kicked out sometimes.

AzEDS Update: 21st Century Community Learning Center

Data Submission Guidelines:

  • Resources required for 21st CCLC:
    • Student Program Association
      • Required fields: Student ID, Program name, Program type ID – Support Program(59), School id, LEA ID and Program begin date.
    • Student Program Attendance Event
      • Addition to Student Program Association it needs “Event Date” to be submitted as required field
      • Attendance Begin time and Attendance End Time are optional fields
    • Submission Start Date: Aug 27, 2018
    • For questions contact [email protected]

School Finance Training: Calendar Multiple Descriptor Issue

  • ADE designed transactions, tables, and reports but were not involved with the screen displaying your calendar in your SIS.
  • Some people are having trouble with more than one descriptor on the same date. To troubleshoot, School Finance recommends using the calendar UI in conjunction with the INTEG35 and CAL reports.
  • The training is part of the webinar saved below and was followed by a Q&A:

Join us on August 10th at the same link: https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live

Posted in School Finance Fridays |
Published: July 12th, 2018

Update: School Finance to Relax Calendar Deadline to 8/31*

School Finance has been working with divisions across ADE this week to facilitate accurate and timely data collection for FY2019. There have been issues preventing some LEAs from submitting successfully, but most LEAs have submitted calendars and are accessing the new Calendar User Interface with no issue. In consideration to the LEAs having trouble, School Finance is relaxing the calendar deadline to 8/31/2018.

8/31/2018 is the absolute last date LEAs can modify, delete, or certify calendars. This includes correcting a calendar to pass Integrity and certifying a calendar. Therefore, 8/31/2018 should be viewed with some caution as it relates to reconciling student data. The data capture date for the Oct 1 payment is 9/11/2018, allowing little time to address issues between calendar data and student data.

Please submit and certify your calendar track(s) so that your student data may be run through Integrity while allowing sufficient time to correct errors.

Posted in Data Hot Topics |
Published: July 12th, 2018

AzEDS Integrity Rule 90003 and Observing Veteran’s Day

Calendar Integrity rule 90003 was requiring a “Veteran’s Day” descriptor on either 11/11/2018 or 11/12/2018 (the following Monday), however, this was not allowing for 100% of scenarios across the state. School Finance requested the rule be updated to require the event descriptor on 11/11/2018 only, as in previous years.

FY2019 calendars that had passed Integrity with 11/12/2018 marked as Veterans’ Day are now failing based on this rule update.

If your submitted calendar is now failing Integrity because of this rule change, you will need to change the event descriptor on 11/11/2018 to Veterans’ Day and resync this change with AzEDS. You may use the event descriptor of Non-Session Day or Other Holiday if you choose to observe Veterans’ Day on a weekday, or “Instructional Day” if your school is in session. The Veterans’ Day event descriptor may only be used on the actual date that the holiday occurs.

Please note that resyncing this change will not require previously certified calendars to be recertified. Recertification is only required if your SIS deletes the existing calendar track to repost it. Calendar tracks do not have to pass Integrity to be certified.

Posted in Data Hot Topics |
Published: July 11th, 2018

Charter Estimated Counts Update

The Charter Estimated Counts deadline for the first payment (August 1) for FY2019 is 4:30 p.m. on 7/13/2018. Please see the SF memo 18-057 and the FY 2019 Monthly Payments and AzEDS Processing Schedule for more information.

Almost 300 charter districts have submitted Estimated Counts so far. Please confirm your charter district has submitted charter estimates.

Some users have browser or firewall issues preventing access via ADEConnect. Users who are experiencing these issues are encouraged to use Common Logon to access the Charter Estimated Counts application.

Posted in Data Hot Topics |