Hot Topics

Published: June 7th, 2019

School District FY 2020 Proposed Budget Processing Delay

Due to the extensive re-mapping of the school district budget forms with the consolidation of the worksheets and expenditure budget, plus readying the budget system to accept the significant changes, the FY 2020 proposed budget file for school districts (this does not apply to the hearing notification file upload) are being held for processing.

IMPORTANT TO NOTE: the delay in the budget system processing does not prevent any school district from timely uploading the FY 2020 budget and meeting notification to adopt. The district can still link the proposed budget and meeting notification, upload the Excel files, and perform the required website posting of the Excel links. The budget upload date on the districts School Finance budget submitted file status page, along with a copy of this School Finance Hot Topic, can serve as verification of the districts FY 2020 proposed budget file upload and the notice of delay in system processing.

For as soon as the budget system is ready to accept the school district FY 2020 proposed budget files, a member of the School Finance budget team will manually release the files for processing.

The target date for processing files held by School Finance is Wednesday, June 12, 2019.

Please email any questions regarding this hot topic notice to [email protected]

Posted in Budget Hot Topics, Hot Topics |
Published: June 7th, 2019

June 2019 BUDG25 Reports have been posted

The June 2019 BUDG25 Reports were posted on June 5, 2019.  It includes the final PROP123 funding for FY2019, if the district was underbudgeted, the entire amount will be awarded on the 2019 BUDG75 report.  This PROP123 amount will be used as the estimated about for FY2020 until the first payment is made.

To view the report please click the following link: and select a district.

Please email the budget team with any budget-related questions or concerns at [email protected].

Posted in Budget Hot Topics, Hot Topics |
Published: June 3rd, 2019

FY 2020 Expenditure Budget Forms & Website Posting Alert

The Arizona Auditor General and the Arizona Department of Education School Finance released the Annual Expenditure Budget Package for FY 2020.

The budget forms file is available for download from the Auditor General’s website and the following ADE links.

FY 2020 District | Charter | District Deseg

A substantial change in the forms is effective FY 2020. The worksheets are now part of the Expenditure Budget file. Instructions for completing the budget are included within the forms. Additionally, the Office of the Auditor General has posted on their website short videos that overview the new process. Click the corresponding link District Charter.

Posting of Meeting Notifications and Budget Files on the LEA’s Website

 ADE’s proposed budget application at was discontinued in FY 2019. The site for the application no longer exists and any use of the link will generate a server error notification.

Districtsand Charters’ should replace any links to the discontinued proposed budget application on their school’s website with a link to the actual budget file successfully submitted to the ADE. Do not provide a link to the generic entity selection page, instead, follow these instructions for posting the Excel file links:

  1. Navigate to
  2. Select the District or Charter name from the drop-down entity menu and Click Go!
  3. Select “Submitted File Status”.
  4. The Submissions made from 05/25/2002 should be the option button selected.
  5. By default, the ‘Date Range’ for the file submissions is ‘All’. If ‘All’ is not the selection, change the range using the drop-down menu.
  6. Select Fiscal Year 2020 from the ‘All Years’ drop-down menu.
  7. By default, the budget submitted file type is ‘All Types’. You may choose the specific file upload using the drop-down type menu. After file selection, click Go!
  8. In the “File Name” column, right click on the applicable uploaded budget Excel file from the list of submitted files (proposed, adopted, revised, or meeting notification and summary).
  9. Choose the Excel file link option available (as determined by the computer browser in use). The Excel file link options most commonly available are Save target as, Copy link, and Copy shortcut.
  10. Paste the selected Excel budget file target, link, or shortcut on the District or Charter website.

Please email any questions to [email protected]

Thank you!

Posted in Budget Hot Topics, Hot Topics |
Published: May 17th, 2019

Common Logon System is Down Update: RESOLVED

Common logon is currently down as is the LEA’s ADE reports/submitted file page.  ADE’s IT support is currently urgently working to resolve this issue.  An update will be posted when the Common Logon is back online.

If this system down condition has caused you to miss the statutory May 18th final 2019 budget revision deadline; please keep a copy of this hot topic as documentation that the ADE system was down.

We apologize for any inconvenience this may cause.

Posted in Budget Hot Topics, Hot Topics, Payment Hot Topics |
Published: May 16th, 2019

Vehicle Inventory Is Open and Ready for Submissions for FY2019

Vehicle Inventory Is Open and Ready for Submissions for FY2019 

It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2.  

Vehicle Inventory and Transportation Routes applications are in Common Logon. 

Note:  Transportation Routes application is open as well.  Both sets of data can be updated now through the deadline below. Generating the reports is the responsibility of the district. If they are not generated to reflect the most recent data, it will cause unexpected results on the APOR55-1 and cause unexpected funding changes.  


The deadline for reporting of final data and generation of new reports is July 15, 2019. 

Posted in Data Hot Topics, Hot Topics |
Published: May 15th, 2019

FY2019 Prop 123 Payment 2

FY2019 Prop 123 Payment 2 has been calculated and will distribute the week of May 20, 2019. Payment amounts can be seen in the file below; districts are listed by county and charters are listed alphabetically. Please note- you can find the total amount paid by LEA for FY19 Prop 123, as well as broken out payments 1 and 2 amounts.


FY19 Prop 123 Payment Amounts



Posted in Hot Topics |