RESOLVED: Budget Files Are Not Processing into the System

The issue with budget files not processing has been resolved. Thank you for your patience.

*********** Original Message ***********

Currently, budget files are not being processed into the system due to technical difficulties. The ADE IT support group is working on the problem and we are hoping to have it resolved soon.

We apologize for the inconvenience this may be causing. Please know that we are working as quickly as possible to restore the budget system.

Thank you.

Charter Estimated Counts for FY 2018 due July 14, 2017

Please see the School Finance Memo 17-055 for details.

LEA Calendar for FY 2018 due July 6, 2017

Please see the School Finance Memo 17-053 for details.

EX-1 guideline on Excused Absences in FY 2017 and FY 2018

There were revisions to EX-1, the guideline defining excused absences, in 2016. The revisions created unintended consequences, including insufficient time for LEAs to implement necessary changes in their Student Information Systems. From September of 2016, ADE has been reviewing EX-1 in order to reissue it allowing sufficient time to implement technological changes.

ADE staff members have met with representatives from school districts and charter schools to gain an understanding of LEAs’ concerns regarding EX-1. Taking concerns into account, EX-1 will be reissued for FY 2019. The new draft is intended to that lessen the administrative burden on LEAs while continuing to serve Arizona’s students.

From now until 6/30/2018, the Superintendent intends to hold LEAs harmless in their implementation of EX-1. This means LEAs will not have monetary audit findings for FY 2017 or FY 2018 in regards to EX-1.

For FY 2017 and FY 2018, it is a local decision whether the 10% threshold in EX-1 is applied to all absences or only out of school suspensions. The FY 2016 revisions of EX-1 are currently suspended. Please find the 2009 version of EX-1 on the School Finance External Guidance webpage. The revised version for FY 2019 will be posted on the same page shortly.

Contact Account Analysts, New Inbox

In School Finance, your Account Analysts are committed to helping LEAs improve data quality and payment accuracy. Starting in June 2017 the School Finance Account Analysts will work as a team to resolve incoming communications in order to improve response time and transparency.

Please direct your student data, SDER and transportation questions to: [email protected].

To serve you best, we ask you include some details in your email request. For example:

  • Your contact information (the name the charter or district you represent and phone number, if possible)
  • A description of your issue and what steps you’ve taken so far
  • If applicable, sample student IDs or the names of the reports that you need us to review
  • Reference ticket number if one has been created

If you prefer, you can call the School Finance main number at 602-542-5695.

Thank you for your patience while we work through this transition.

Vehicle Inventory Is Open and Ready for Submissions for FY2017

It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2.

Vehicle Inventory and Transportation Routes applications are in Common Logon. https://www.ade.az.gov/CommonLogon/logon.aspx

Note:  Transportation Routes application is open as well.  Both sets of data can be updated now through the deadline below. Generating the reports is the responsibility of the district. If reports are not generated to reflect the most recent data, it can cause unexpected results on the APOR55-1 and cause unexpected funding changes.

DEADLINE: The deadline for reporting of final data and generation of new reports is July 15, 2017.

 

June FY 2017 BUDG25 Reports have been posted

June FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at [email protected]

Thank you.

Expenditure Budget Forms for Fiscal Year 2018

The Office of the Auditor General and the Arizona Department of Education has issued the annual expenditure budget forms packages for fiscal year 2018.

2018 Budget Files
District FY2018 Budget | 2018 Deseg
Charter FY2018 Budget

May FY 2017 BUDG25 Reports have been posted

The May FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Please email the budget team with any budget-related questions or concerns at [email protected]

Thank you.

FY 2017-2018 200 Day Calendar Operation Approval Deadline

Fiscal year 2017-2018 200 Day Calendar Operation Approval Deadline

The deadline for submission of a request for approval to operate all schools for 200 instructional days in Fiscal Year 2017-2018 is June 1, 2016. This request must be completed and submitted prior to the beginning of each year for which the school district or charter district is to operate for 200 or more days. The 200-day calendars are approved one year at a time. If your district or charter intends to operate on a 200-day calendar in Fiscal Year 2017-2018, you must, at a minimum:
a) Submit a letter to Lyle Friesen, Deputy Associate Superintendent of School Finance, and request approval of the 200-day calendar prior to June 1, 2017

b) Submit a 200-day calendar for each school within the school district/charter district, which includes a 10 percent increase in the annual instructional hours requirements of A.R.S. § 15-901.

c) Charters (ASBCS sponsored schools) requesting a 200-day calendar must be approved by the Charter Board prior the submission of the request for approval to operate for 200 days.

d) Budget for a five percent increase in base level support on the Fiscal Year 2017-2018 proposed and adopted budgets..

e) Submit the “Optional 200 Day Instructional Calendar Compliance Form”, available at: http://www.azed.gov/finance/forms/ to your Account Analyst.