Earlier this month, ESS Data Management distributed the alert shown below instructing PEAs with district-approved EDP programs to only report students participating in those programs with service code C. Upon further discussion, ESS has decided to allow PEAs with district-approved EDP programs to report students participating in those programs with either service code C or D for Fiscal Year 2012, depending on which code is more applicable.

ESS has been notified that many PEAs are concerned about the potential for a negative funding impact when changing the service code for students reported as EDP. Please note, reporting a student participating in a district-approved EDP program with a need code of EDP and service code C instead of D has no impact on the student’s funding. Service code C constitutes a less restrictive setting than service code D and may improve a PEA’s LRE data with respect to Indicator 5, which is included in the Annual Performance Report. Keep in mind that OSEP evaluates the state and PEAs on LRE data to ensure that students with disabilities are being placed in the least restrictive settings.

ESS anticipates that SAIS will be updated to allow either service code C or D for students attending district-approved EDP programs sometime this week. Once we receive confirmation that SAIS is updated, we will work with our IT department to run all students attending district-approved EDP programs through SAIS integrity processing so that any failures related to service codes C or D are cleared before the next aggregation. ESS will distribute another notice confirming this information when it is in place.

ESS apologizes for any confusion and encourages you to contact us if you have questions.

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ESS can be contacted at ESSDataMgmt@azed.gov.

Are you looking for the Arizona Residency Forms in Spanish?  It is now available on the Forms page of our website, or through this direct link.  

The FY 2012 statewide recalculation is expected to begin on July 19. 

All FY 2012 SAIS data is to be submitted by 5:00 pm on June 30, 2012 in order to be included in the recalculation.  The only exception are AOI (Arizona Online Instruction) schools, who have until July 18, 2012 at 5:00 pm to submit their final data. 

The statewide recalculation is a process that ADE performs to provide final* ADM figures for the fiscal year.  During this process integrity and aggregation are run for all students in SAIS. 

* ADM figures are final unless the LEA submits a 15-915 data correction request to modify their data, at which time the corrected data supercedes the statewide recalculation ADM.

Please note that all FY2009 915 data corrections must be completed by 5:00 p.m. on June 30. 2012. SAIS cannot handle data submissions for FY2009 data past this date.

The absence approval request deadline is approaching. Requests must be received by Friday, May 11. Please use the Absence Approval Request form which can be found on the School Finance home page. Your ADMS46-1 report identifies whether or not your ADM has been adjusted due to absences. If your ADM has been adjusted, you must submit your absence adjustment request by May 11. Please keep in mind that submitting the absence adjustment through School Finance will only modify your funding and does not have an impact on your AYP classification or any other absence data that may be used by other units within ADE.

May’s Integrity and Aggregation processing will begin on May 4. All data submitted (or in the case of file uploads, files processed) prior to 5:00 p.m. on May 3 will be included in the May processing and in June’s ADMS46-1 reports.

ADE’s Research and Evaluation Division is informing LEAs of important changes to the state’s A-F Letter Grade Accountability System approved by the State Board of Education in March and the legislation relating to school accountability and school improvement. The changes are detailed in a memo which you can view by clicking on this link: http://www.azed.gov/research-evaluation/important-information/ .

The known issues with the calculation of AOI ADM this year have been corrected.  Current ADMS75-1 reports reflect this ADM and revised ADMS 40 series reports, as well as SPED28-1 and ELLS28-1 reports, reflecting the correct ADM are expected to be available by 4/18.

Limited ADM was recalculated on Friday, 4/13, after we implemented a fix to correctly limit ADM for students attending a JTED.  Please check your revised 75-1 reports for your new ADM. 

Revised student counts reports (ADMS40 series, SPED28-1, ELLS28-1) reflecting the revised ADM are expected to be available by Wednesday, 4/18.