LEAs that are new charters, have new sites or new grade approvals, or are working with new private day schools are having issues reporting data to FY2020 AzEDS. To support those challenges in AzEDS, School Finance intends to mimic the process we used for payment 1.
The deadline in AzEDS is still Tuesday, August 13th. On Wednesday, we will start to analyze current year AzEDS data to make the determination of the source for payment 2 for each LEA as follows:
For districts, if FY2020 AzEDS ADM and SPED are within 10% of FY2019, then we intend to use FY2020 AzEDS as the basis for payment 2.
For charters, if FY2020 AzEDS ADM and SPED are within 10% of FY2019 or FY2020 Estimated Counts, then we intend to use FY2020 AzEDS as the basis for payment 2.
There are 4 new charters that did not sign their contracts in time for payment 1, and we will contact them separately.
We will publish our findings and intended data sources for payment 2 on Thursday, August 15th. Charter Estimated Counts will not be opened again in FY2020.
This Hot Topic Post was also emailed directly to some contacts. To get on this mailing list:
Since FY2019 School Finance communications are sent to contacts as reported as part of the budget submissions. This communication was sent to business managers and AzEDS data coordinators in the FY2020 budgets.
The FY2019 Statewide Equalization Recalculation has been completed.
District: The positive adjustments will be included in the September 1st payment and negative adjustment will be included in the October 1st payment through the APOR64-1 report. Positive adjustments will be included as lump sum adjustments; whereas the negative adjustments will be taken over the entire fiscal year, 3/12ths taken in October and 1/12th each payment thereafter.
Charter: The positive adjustments will be included in the September 1st payment and negative adjustment will be included in the October 1st payment through the CHAR64-1 report as a lump sum adjustment. The negative adjustments will be taken over the entire fiscal year, 3/12ths taken in October and 1/12th each payment thereafter.
With the hardship application, a minimum of 75% must be adjusted in FY20 and 25% will be adjusted in FY21. Adjustments will begin with the October 1 payment. Please include all questions regarding these adjustments in your e-mail, with the completed form attached. Exceptions for severe scenarios may be made.
2019: Some LEAs are reporting deleted 12th grade students in FY2019 after rollover to FY2020. If syncing FY2019 data does not fix the problem, please send ticket describing the issue to [email protected]
2020: 3 districts are reporting missing FY2020 calendars after posting them. School Finance recommends re-posting the calendar to AzEDS and taking a screencap showing it there. If it is deleted again, please send a TRANS15 report and the screencap to [email protected]
The columns marked “Tentative Payment Basis” explain the source School Finance will likely use as the basis of payment. School Finance has identified 40+ charter schools with no data to use as the basis for the August 1st payment. These charter schools are listed on the data comparison with a “Tentative Payment Basis” of “No Data”. For information regarding how to enter Estimated Counts, please review the July 10th Hot Topic.
Additionally, some LEAs have reported a sudden drop in 2019 ADM. We suggest re-syncing AzEDS data and working with your vendor to resolve this issue.
Please refer any questions regarding your FY20 August 1 payment to [email protected].
The first payment of fiscal year 2020 for Charters will be based on projected ADM on a FY2020 ADM20 or Charter Estimated Counts as outlined in SF memo 19-044.
As of the July 9th deadline, 45 Charters were missing data from both AzEDS and Charter Estimated Counts. School Finance will email those charters to update them with the new deadline as follows:
School Finance is extending the deadline to 7/15/2019 at 4:30 P.M. and will use the higher of either AzEDS or Charter Estimated Counts at that time.
If your charter chooses to use Charter Estimated Counts, instructions to access or get permissions differ based on the specific user as follows.
If you are submitting for 1 Charter LEA
If you are submitting for more than 1 Charter LEA
Access “Charter Estimated Counts” via a direct link ADEConnect.
If the application is not visible, find your Entity Administrator here. Ask your Entity Administrator to assign you the role: “Business Office and State Aid Update-Legacy.” If you do not have an Entity Administrator and need access to Charter Estimated Counts, please email [email protected].
Access “Charter Estimated Counts” via a direct link Common Logon.