Data Hot Topics

Published: March 9th, 2018

Status of Data Capture Results


On Wednesday School Finance pushed March 6, 2018 ACE results to the payment systems. However, the pushed ADM was affected by an issue where the tuition ADM was omitted. The AzEDS team is aware of the issue and anticipates a fix within a month.


School Finance compared March 6th and March 7th ACE results and pushed the March 7th ADM statewide using the IT recommended workaround. The March 7th ACE results had ADM gains for five LEAs.

If you have issues with your ADMS46-1 please contact the [email protected] inbox.

Posted in Data Hot Topics, Hot Topics |
Published: February 1st, 2018

SDER Application Open for Data Modifications

The School District Employee Report (SDER) On-Line Application is currently available and ready to accept employee data modifications prior to final TEI calculations.   This application is accessible through Common Logon.

SDER data may be modified between February 1, 2018 and March 1, 2018.  Final data modifications must be made by 4:00 p.m. Monday, March 1, 2018.


Preliminary TEI reports were made available in October of 2017 and can be accessed here.  Final TEI reports will be available on or prior to March 15, 2018.


Final TEI figures may differ between the preliminary report and the final report even if your district does not modify its data, as the statewide average number of FTE Years of experience value may change due to its recalculated value for the final reports.


The SDER instructions can be found at the end of the FY2018 SDER Memo.

Posted in Data Hot Topics, Hot Topics |
Published: January 8th, 2018

Transportation Routes is Open for Data Submission

It’s that time of year again for districts to submit their transportation routes data to ADE.

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days of the district’s 100th day.

Transportation Routes data must be submitted via Common Logon on the ADE web site. A School Finance Account Analyst can assist you with any questions that you may have. Please email [email protected] to reach a School Finance Account Analyst.

Please note that only districts must submit this data. Charters do not submit transportation data.

Posted in Data Hot Topics, Hot Topics |
Published: October 19th, 2017

Merge request submissions

Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at so that ticket number will be generated and the ID can be retired correctly.

Include the following:

  • Student full name
  • Date of Birth
  • Both IDs

You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.

It is important that each Merge request is made for a single student.

Posted in Data Hot Topics |
Published: October 6th, 2017

School Finance Friday 10/6/2017 Notes

AzEDS: Integrity Rule -10116

Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”

  • Short Term Solution is DONE!: Temporarily remove JTED logic from rule
  • Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema

AzEDS: Integrity Rule -20037

Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”

This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.

Deadline for November Payment

The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.

Wednesday Workshop October: Integrity for Beginners

Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.

Last Week of SDER

The deadline is 10/16/2017. Please see our Hot Topic for more information.

Training: Summary ADM and Payment, or “Why is my payment is so short?”

You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.

Join us on October 20th at the same link:

Posted in Data Hot Topics, Hot Topics, School Finance Fridays |
Published: September 27th, 2017

SDER Application Open

The School District Employee Report (SDER) On-Line Application is now to accept employee data.  This application is accessible through Common Logon.


You must submit your SDER data by 4:30 p.m. on Monday, October 16, 2017.


The FY2018 Memo 18-018 that includes instructions for submitting data has been published in the memo section of the School Finance webpage:


If you have any questions about your SDER, please contact the [email protected]


Please note that SDER is required for districts.  Please include the 1.06% teacher salary increase for FY2018 in the total salary reported for each individual certified teacher.

Charter schools sponsored by the AZ State Board for Charter Schools, universities and community colleges are not obligated to submit the data and should not submit data.

Posted in Data Hot Topics, Hot Topics |
Published: September 18th, 2017

Data for Payment 3

The deadline for data for Payment 3 ADM was 9/5/2017. As of the deadline, all LEAs except one were submitting to AzEDS. Many LEAs were very successful, however, various technical issues affected some LEAs. After analysis, School Finance is using ADM from ACE on 9/7/2017 for some LEAs, as listed below. With the exception of the one LEA that hadn’t yet submitted, all other LEAs will be paid using the same methodology as the first 2 payments: basing payment on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.

Please plan for AzEDS ACE results on the evening of October 3rd for the November 1st payment, returning to the posted schedule.

list of LEAs for FY18 Payment 3 using 9/7 ADM



Posted in Data Hot Topics, Hot Topics |
Published: September 8th, 2017

SB1156 – Changes to Full-Time Equivalency (FTE) Determination

SB1156 was approved this spring, updating instructional time requirements for students attending high school.

School Finance is currently writing guidance on this recent change and in the interim encourages all local education agencies (LEAs) to adhere to the wording of the bill as much as possible. Please see the Arizona State Legislature website for the text of the bill:

A few key items to keep in mind:

  • Full-time enrollment still requires 4 or more subjects, each of which must meet 123 hours during the year.
  • Time for lunch, study hall, and other scheduled time which contributes to the academic success of the students may only be used for the difference between the 720 hours required annually and the instructional time for the 4 or more subjects.
  • Time other than the 4 or more subjects which is counted toward the 720 hours must be scheduled within your student information system just as the subjects are.

When the guidance is completed it will be posted on the School Finance webpage:

Posted in Data Hot Topics, Hot Topics |
Published: July 25th, 2017

Charter Estimates Window Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2018 and will close on August 14, 2017 at 4:30 p.m.

The data within Estimated Counts on August 14, 2017 will be used as the basis for the September 1, 2017 state aid disbursement.

Please see the table below submission and payment dates:

For Payment Date: Estimated Counts Submission OPEN DATE Estimated Counts Submission DEADLINE (by 4:30 p.m.)
September 1, 2017 July 25, 2017 August 14, 2017


Please see Memo 17-055 for submission instructions and more detail.

If you have questions regarding the submissions, please the Account Analyst Team at [email protected].

Posted in Data Hot Topics |