Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at http://help.azed.gov/ so that ticket number will be generated and the ID can be retired correctly.
Include the following:
Student full name
Date of Birth
You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.
It is important that each Merge request is made for a single student.
Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”
Short Term Solution is DONE!: Temporarily remove JTED logic from rule
Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema
AzEDS: Integrity Rule -20037
Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”
This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.
Deadline for November Payment
The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.
Wednesday Workshop October: Integrity for Beginners
Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.
Last Week of SDER
The deadline is 10/16/2017. Please see our Hot Topic for more information.
Training: Summary ADM and Payment, or “Why is my payment is so short?”
You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.
The deadline for data for Payment 3 ADM was 9/5/2017. As of the deadline, all LEAs except one were submitting to AzEDS. Many LEAs were very successful, however, various technical issues affected some LEAs. After analysis, School Finance is using ADM from ACE on 9/7/2017 for some LEAs, as listed below. With the exception of the one LEA that hadn’t yet submitted, all other LEAs will be paid using the same methodology as the first 2 payments: basing payment on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.
Please plan for AzEDS ACE results on the evening of October 3rd for the November 1st payment, returning to the posted schedule.
SB1156 was approved this spring, updating instructional time requirements for students attending high school.
School Finance is currently writing guidance on this recent change and in the interim encourages all local education agencies (LEAs) to adhere to the wording of the bill as much as possible. Please see the Arizona State Legislature website for the text of the bill: http://www.azleg.gov/legtext/53leg/1R/laws/0333.htm.
A few key items to keep in mind:
Full-time enrollment still requires 4 or more subjects, each of which must meet 123 hours during the year.
Time for lunch, study hall, and other scheduled time which contributes to the academic success of the students may only be used for the difference between the 720 hours required annually and the instructional time for the 4 or more subjects.
Time other than the 4 or more subjects which is counted toward the 720 hours must be scheduled within your student information system just as the subjects are.
The first payment for Fiscal Year 2018 is expected August 1. The first payment for charter districts will be based on Charter Estimated Counts. Please confirm your charter district has submitted the necessary data.
Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM) to use as a basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.
Data Capture Deadline, 5 p.m.
To be considered for:
September 5, 2017
Payment on October 2, 2017
October 3, 2017
Payment on November 1, 2017
November 7, 2017
Payment on December 1, 2017
December 5, 2017
Payment on January 2, 2018
January 2, 2018
Payment on February 1, 2018
February 6, 2018
Payment on March 1, 2018
March 6, 2018
Payment on April 2, 2018
April 3, 2018
Payment on May 1, 2018
May 1, 2018
Payment on June 1, 2018
June 5, 2018
Payment on June 29, 2018
Click thumbnail for calendar summary view.
AzEDS Processing Schedule
Please note that regardless of the monthly payment processing schedule, current year integrity will run at least five days per week. Integrity is scheduled every weeknight and will at least include data submitted to AzEDS up until 5 p.m. ACE is scheduled to run immediately after Integrity each run.
First Payments for Fiscal Year 2018
The first two payments of the year will not be calculated using AzEDS ACE results. The August 1, 2017 and September 1, 2017 payments will be based on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.