January Aggregation Begins January 7 – Get data in by Jan. 6 @ 5pm

January’s monthly processing begins on Tuesday, January 7, 2014 and will include data submitted to SAIS through 5pm on Monday, Jan 6.  For those LEAs whose schools have all reached 100th day by January 6, 2014, 100th day ADM will be calculated and available by January 16, 2014.  Otherwise, 40th day ADM will be available on this date.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.
 
For charters, the ADMS40 series reports generated this month will be the basis for your February 3, 2014 state aid disbursement.
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them.

Do you need SAIS IDs for Teaching Strategies GOLD?

SAIS Online has been updated to allow children associated with proprietary child care centers to generate SAIS IDs, which are required for the Teaching Strategies GOLD assessment tool.  When entering data into SAIS Online for these children, please enter just their personal information. This will generate the SAIS ID. Enrollments are  not to be submitted for children who need a SAIS ID strictly for Teaching Strategies GOLD purposes.  If, on the other hand, a child is receiving special education services then they will also need an enrollment submitted in order to generate state funding. 

The documentation that teachers have collected over the years in GOLD is so beneficial.  Through this information, programs will be able to track how their students are doing in K-12. There is no more letting our kids go and wondering what became of them. Administrators will be able to see how effective their programs have been, especially when it comes to “Move On When Reading.” 

Questions?

 SAIS Online data submissions:  please contact the Support Center at ADESupport@azed.gov or 1-866-577-9636

Teaching Strategies GOLD: please contact Early Childhood

 

December Monthly Processing Complete and ADMS40 Series Reports Available

December’s monthly processing that began on December 6, 2013 completed on Dec 13.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th day on or prior to December 5, these new 40 series and SPED/ELL reports will be used to determine your January 2, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is January 6, 2014 @ 5pm with the ADM from that being used to determine the February 3, 2014 state aid payment.

Check out the new ADMS75-1 in Student Detail Reports!

As you may be aware, ADE is in the process of converting the SDDI reports to new technology and we are placing the new reports in a new application within Common Logon called “Student Detail Reports”.  The ADMS75-1 report is the latest report to become available within this new application and can be found within either the District or School level reports. The exciting piece is that these reports pull up much faster than SDDI and have many available formats.  My personal favorite is the CSV export as the data is exported and placed automatically in an Excel spreadsheet (as long as you have Excel on your computer).  It’s so easy then to filter, sort, and sum data. 

This ADMS75-1 report can be pulled for ALL grades or individual grades, just like SDDI.  If pulling by a specific grade, we are experiencing some issues with grades 1-8 data appearing on the screen.  All other grades work as expected.  We decided to make this report available now instead of waiting until those individual grades could be pulled as we know how dependent all LEAs are on this report and the new functionality and speed will make up for the data not yet being available when filtering on grades 1-8.  All grades are included in the report when selecting the “ALL” grade.  We are currently working to update the grade specific filtering and will update HOT TOPICS when that is available.

ACCESS NOTE:  Everyone who has access to SDDI (Student Detail Data Interchange) has access to the new application and this new report.  If you don’t have permissions and need the access, then please have your business manager or higher authority contact our Support Center at enterprise@azed.gov with the request.

TIP: Please check out our Report Reconciliation presentation (pages 7-10) for additional information on the Student Detail Reports application.

ASCUS Presentation Available: Report Reconciliation and 915 Processing

Have you ever wondered how to reconcile the Student Details and Student Counts reports and what the 915 process is all about?   If so, we have a new training presentation for you.

On December 6, 2013, School Finance was given an opportunity to provide training on report reconciliation and 915 processing at an ASCUS meeting. We have posted the presentation here for your own training. If you have any questions regarding the presentation, please contact your account analyst for assistance.

 

December Aggregation Begins Friday, Dec 6 – Get Data in by Thursday @ 5pm!

December’s monthly processing begins on Friday, December 6, 2013 and will include data submitted to SAIS through 5pm on Thursday, Dec. 5.  For those LEAs whose schools have all reached 40th day by December 5, 2013, 40th day ADM will be calculated and available by December 18, 2013.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.
 
For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts.  For example, if all schools have reached 40th day by Thursday, December 5, 2013, 40th day ADM will be calculated by mid-December and your January 2, 2014 disbursement will be based on that newly calculated 40th day ADM .
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them

November Monthly Processing Complete and ADMS40 Series Reports Available

November’s monthly processing that began on November 4, 2013 completed on Nov 14.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th day on or prior to November 4, these new 40 series and SPED/ELL reports will be used to determine your December 2, 2013 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is December 5, 2013 @ 5pm with the ADM from that being used to determine the January 2, 2014 state aid payment.

November Aggregation Begins Tomorrow – Get Data in Today!

November’s monthly processing begins tomorrow and will include data submitted to SAIS through 5pm this evening.  For those LEAs whose schools have all reached 40th day by November 4, 2013, 40th day ADM will be calculated and available by November 15, 2013.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.
 
For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts.  For example, if all schools have reached 40th day by today, November 4, 2013, 40th day ADM will be calculated by the end of next week and your December 1 disbursement will be based on that newly calculated 40th day ADM and will not be based on the estimated counts submitted earlier in the year through the “Charter Estimated Counts” application available within Common Logon .
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them.

SAIS File Uploads

SAIS file uploads and data entered through SAIS Online are processing slow.  ADE’s IT unit is currently researching the issue and will post updates to the IT Bulletin Board.  Please check the Bulletin Board for notification of when the issue has been resolved. 

October Monthly Processing Complete and ADMS40 Series Reports Available

October’s monthly processing that began on October 1, 2013 completed on Oct 15 as reported on the IT Bulletin Board .  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th day on or prior to Sept 30, these new 40 series and SPED/ELL reports will be used to determine your November 1 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is November 4, 2013 @ 5pm with the ADM from that being used to determine the December 1 state aid payment.