Transportation Routes: Issue Submitting Contracted Miles — Now RESOLVED!

UPDATE (2/12/2014): 

This issue has been resolved.  Beginning this morning, you may begin entering your contracted miles and complete the entry of your route data.  Upon completion, please go to the “Routes Status Page” within the application, check the box that the report is finished, then create your edit/update report and generate your Transportation 55-1 report.  Once these final steps are completed, you are finished with Transportation Routes until the end of the fiscal year. 

If you have any questions, please see your Account Analyst

___________________________________________________________________

 

There is a known issue when contracted miles are submitted through the Transportation Routes application in Common Logon.  This error message (#10003) appears after entering the contracted individual’s information.  

 

We are working with our IT unit to have this issue resolved as quickly as possible and will update HOT TOPICS when it has been resolved.

 

Thank you for your patience as we get this fixed.

Come Learn How to Reconcile SAIS Reports!

Have you ever wanted to know how to reconcile School Finance reports*?  Well, we have a solution for you. School Finance will be hosting two training sessions for districts and charters on this subject.  These will be in-person trainings at our main office in downtown Phoenix.

 

The First Session

Date: February 18, 2014

Time: 1:00 pm to 4:00 pm

Where:  Arizona Department of Education, 1535 W. Jefferson St., Phoenix AZ 85007

Room:   417

Class Capacity:  36 individuals

RSVP: by February 11, 2014 to Frances.Cox@azed.gov  

 

 

The Second Session

Date: March 25, 2014

Time: 1:00 pm to 4:00 pm

Where:  Arizona Department of Education, 1535 W. Jefferson St., Phoenix AZ 85007

Room: 417

Class Capacity:  36 individuals

RSVP: by March 18, 2014 to Frances.Cox@azed.gov  

 

 

* To allow for time at the end of the session for questions, we have reconfigured the session to not include information on the 915 process.  We will only be covering report reconciliation. For more information on our 915 process, please see our Business Rules and Presentations webpage.  The 915 process will be located under “Presentations” and “FY 2014″.  Your account analyst will also be happy to walk you through our 915 process.

Our Business Rules, Presentations and Webinar Documents Have Moved

To take advantage of new technology, we have moved the location of our business rules, presentations and webinar documentation.  Please update your bookmarks to reflect the new page, which can be found at:

http://www.azed.gov/administrators/SF/BusRuleDocsAndPres/Forms/Business%20Rules%20vs%20Presentations.aspx .

 

This page contains the rules written for SAIS and other School Finance related system changes, PowerPoints for presentations that we have facilitated and webinars that we have held.   You’ll find some great training material here.   Check it out!

Transportation Routes Is Open For Submissions

It’s that time of year again for districts to submit their transportation routes data to ADE. 

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days after the 100th day. Vehicle inventory data must be submitted to ADE on or before July 15.

For more information on submitting these reports, please join our webinar on January 29th and/or review the Transportation Overview presentation found on our new Business Rules and Presentations page.

There is one change to Transportation Routes for FY14 that impacts only those districts who operate on an approved 200 day school year.  Throughout the transportation routes application as well as on the transportation reports, if your district was approved by School Finance to operate on a 200 day calendar in FY14, the estimates you submit are to cover school days 101-200 instead of days 101- 180.  The screens and the transportation reports (TRAN52-1, TRAN55-1, TRAN40-2) now reflect the full 200 days.  Beginning in FY15, your APOR55-1 will display 200 days within the “Calculation for TSL” section instead of 180 days.  If your district does not operate on an approved 200 day calendar, there are no changes to Transportation Routes or APOR55-1 for your district. 

The Transportation Routes and the Vehicle Inventory data must be submitted via Common Logon on the ADE web site. In the event that you are unable to access the applications, you can request Common Logon permissions by sending an email to enterprise@azed.gov. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.

 

Please note that only districts must submit this data.  Charters do not submit transportation data.

Sign up for Transportation Webinar on January 29

 

Transportation Overview

This is an overview of the required information for the Transportation Route Reports due after your 100th day of school and for the Vehicle Inventory report which is due in July.

Title:

Transportation Overview

Date:

Wednesday, January 29, 2014

Time:

10:00 AM – 11:00 AM MST

 

Space is limited, so reserve your Webinar seat now at:
https://www3.gotomeeting.com/register/215745326

After registering you will receive a confirmation email containing information about joining the Webinar.

 

System Requirements
PC-based attendees
Required: Windows® 8, 7, Vista, XP or 2003 Server

 

Mac®-based attendees
Required: Mac OS® X 10.6 or newer

 

Mobile attendees
Required: iPhone®, iPad®, Android™ phone or Android tablet

January Monthly Processing Complete and ADMS40 Series Reports Available

January’s monthly processing that began on January 7, 2014 completed on Jan 16.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th or 100th day on or prior to January 6, these new 40 series and SPED/ELL reports will be used to determine your February 3, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is February 3, 2014 @ 5pm with the ADM from that being used to determine the March 3, 2014 state aid payment.

January Aggregation Begins January 7 – Get data in by Jan. 6 @ 5pm

January’s monthly processing begins on Tuesday, January 7, 2014 and will include data submitted to SAIS through 5pm on Monday, Jan 6.  For those LEAs whose schools have all reached 100th day by January 6, 2014, 100th day ADM will be calculated and available by January 16, 2014.  Otherwise, 40th day ADM will be available on this date.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.
 
For charters, the ADMS40 series reports generated this month will be the basis for your February 3, 2014 state aid disbursement.
 
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
 
Questions?  Your account analyst will be happy to answer them.

Do you need SAIS IDs for Teaching Strategies GOLD?

SAIS Online has been updated to allow children associated with proprietary child care centers to generate SAIS IDs, which are required for the Teaching Strategies GOLD assessment tool.  When entering data into SAIS Online for these children, please enter just their personal information. This will generate the SAIS ID. Enrollments are  not to be submitted for children who need a SAIS ID strictly for Teaching Strategies GOLD purposes.  If, on the other hand, a child is receiving special education services then they will also need an enrollment submitted in order to generate state funding. 

The documentation that teachers have collected over the years in GOLD is so beneficial.  Through this information, programs will be able to track how their students are doing in K-12. There is no more letting our kids go and wondering what became of them. Administrators will be able to see how effective their programs have been, especially when it comes to “Move On When Reading.” 

Questions?

 SAIS Online data submissions:  please contact the Support Center at ADESupport@azed.gov or 1-866-577-9636

Teaching Strategies GOLD: please contact Early Childhood

 

December Monthly Processing Complete and ADMS40 Series Reports Available

December’s monthly processing that began on December 6, 2013 completed on Dec 13.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th day on or prior to December 5, these new 40 series and SPED/ELL reports will be used to determine your January 2, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is January 6, 2014 @ 5pm with the ADM from that being used to determine the February 3, 2014 state aid payment.

Check out the new ADMS75-1 in Student Detail Reports!

As you may be aware, ADE is in the process of converting the SDDI reports to new technology and we are placing the new reports in a new application within Common Logon called “Student Detail Reports”.  The ADMS75-1 report is the latest report to become available within this new application and can be found within either the District or School level reports. The exciting piece is that these reports pull up much faster than SDDI and have many available formats.  My personal favorite is the CSV export as the data is exported and placed automatically in an Excel spreadsheet (as long as you have Excel on your computer).  It’s so easy then to filter, sort, and sum data. 

This ADMS75-1 report can be pulled for ALL grades or individual grades, just like SDDI.  If pulling by a specific grade, we are experiencing some issues with grades 1-8 data appearing on the screen.  All other grades work as expected.  We decided to make this report available now instead of waiting until those individual grades could be pulled as we know how dependent all LEAs are on this report and the new functionality and speed will make up for the data not yet being available when filtering on grades 1-8.  All grades are included in the report when selecting the “ALL” grade.  We are currently working to update the grade specific filtering and will update HOT TOPICS when that is available.

ACCESS NOTE:  Everyone who has access to SDDI (Student Detail Data Interchange) has access to the new application and this new report.  If you don’t have permissions and need the access, then please have your business manager or higher authority contact our Support Center at enterprise@azed.gov with the request.

TIP: Please check out our Report Reconciliation presentation (pages 7-10) for additional information on the Student Detail Reports application.