It’s that time of year again for districts to submit their transportation routes data to ADE. 

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days after the 100^th day. Vehicle inventory data must be submitted to ADE on or before July 15. For more information on submitting these reports, please review the PowerPoint presentation from the Transportation Webinar held in prior years.

The Transportation Routes and the Vehicle Inventory data can be submitted via Common Logon on the ADE web site. In the event that you are unable to access the applications, you can request Common Logon permissions by sending an email to enterprise@azed.gov. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.

December’s monthly processing that began on November 30 has completed.  The ADMS75-1 reports are available as well as the ADMS40 series reports, including the ADMS46-1.  This data will be used for the January payment for charters who have reached their 40th day (plus the 13 business days).

REQUIREMENT:
The EEO-5 Report, formally known as the Elementary-Secondary Staff Information Report, is a joint requirement of the U.S. Equal Employment Opportunity Commission (EEOC) and the Office for Civil Rights (OCR) of the U.S. Department of Education. It is conducted biennially, in the even numbered years, and covers all public elementary and secondary school districts with 100 or more employees in the United States. 

Mandated under Title VII of the Civil Rights Act of 1964, this report provides information on the district employment totals, employees’ job category and sex and race/ethnic groups as of October 1 of the survey year.

More information on this Report can be be found here.

ACTION:
ADE will submit the EEO-5 Report for all districts meeting the staff minimum requirement that have submitted SDER data.  This report will be submitted by the November 30, 2012 deadline. 

November’s monthly processing that began on November 2 has completed.  The ADMS75-1 reports are available as well as the ADMS40 series reports, including the ADMS46-1.

An updated version of the Arizona Residency Documentation and Guidelines is now available.  The English version is available through this link.  A revised Spanish version is in progress and will be posted to our Forms page when it is available.

As stated in the August 31 School Finance Updates memo, the first monthly processing (including both integrity and aggregation) is scheduled to begin on October 1, 2012.  Data included in this processing will contain student data submitted to SAIS through September 30 @ 5pm. 

We are in the process of finalizing the remainder of the aggregation schedule for the year and will post it to Hot Topics within the next week.

October’s monthly processing is expected to run from October 1 – October 10 and will generate 40th day ADM for eligible LEAs.  The SdADMS75-1 reports will be available at the end of processing.  The ADMS40 series reports for the eligible LEAs will be available no later than October 17, 2012.

For those charters holders whose schools have not all reached their 40th day plus 13 business days when aggregation is run this month and who need to modify their Estimated Counts for the November payment, please contact your Account Analyst, who will be happy to open a window for you so that revisions can be made.  We will close all windows on October 16th at 4:30 pm.  These estimates will be used for the November 1 payment.

For any revisions required for the December 3rd payment, please contact your analyst between Nov 1 and Nov 13 and request a window be opened for your changes.  All windows will close on Nov 13 at 4:30 pm. 

Note:  Upon 40th day ADM figures being available for your charter holder, they will be used for any upcoming payments.  Only when 40th day ADM figures are not available will estimated counts be used for payments.

Estimated Counts will be available and open for modifications to student data September 6, 2012 @ 8 am through September 12, 2012 @ 4:30 pm for those charters who need to modify their data.  The estimates in our system on September 12 @4:30 pm will be used to determine the state aid payments disbursed on October 1. 

If you have any questions, please contact your School Finance account analyst, whose contact information can be found at https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx .

Charters are required to submit estimated counts for the first couple of months each fiscal year.  The data entered reflects the charter’s best estimate of their current FY13 ADM.  This data is used as the basis for the monthly state aid payments beginning with the August 1 payment and ending when actual 40th day ADM data is available.  40th day ADM is available for a particular charter holder once all of the schools within the holder have passed their 40th day of school plus 13 business days and aggregation has been run against the student data submitted to SAIS. 

For more details on estimated counts, including submission instructions and schedule, please see Memo 12-058.

For your convenience, the full schedule for Estimated Counts submissions can also be found below.

 If your charter holder and sites have not passed 40th day plus 13 business days when aggregation is run the beginning of October and your estimates need to be revised, please contact your School Finance Account Analyst and request that a window be opened to allow you to revise your data.