We received this notice from the AZ Auditor General’s Office and wanted to pass it along to our contacts as well to help get the word out.
“Our Office has received information that school districts have been receiving fraudulent invoices requesting payment for the purchase of 50–English-Language Arts Practice Books, typically in the amount of $647.50. Below is an example of one of these invoices. If your district has received one of these invoices do not pay it. Be aware that districts may receive fraudulent invoices for other types of products also. If your district has made a payment for one of these invoices, you should immediately attempt to stop payment.
The Better Business Bureau (BBB) has also received complaints regarding these invoices. http://www.bbb.org/southern-nevada/business-reviews/school-supplies/scholastic-school-supply-in-las-vegas-nv-90031039
The BBB suggests if you have received one of these invoices through the mail you should report it to your local Postal Inspectors, and the Federal Trade Commission at (877) 382-4357 www.ftc.gov. In addition, we suggest reporting it to your local law enforcement agency.
District administrators should ensure that accounts payable staff always match invoices to authorized purchase requisitions, purchase orders, and receiving reports to verify the items/services listed on the invoice have been properly authorized and received before processing payment. Districts should refer to the guidance in the Accounting Procedures–Expenditures section of the Uniform System of Financial Records for Arizona School Districts available on our Web site at http://www.azauditor.gov/ASD/PDF/USFR2.pdf.
If you have questions, please contact our Office at 602-553-0333 or via e-mail at firstname.lastname@example.org
Arizona Office of the Auditor General”