SDER Deadline Fast Approaching

Have you entered your LEA’s SDER Data for FY15?  The deadline for submitting SDER (School District Employee Report) data is next Wednesday, October 15, 2014 at 4:30 pm. The SDER online application is and has been available to accept employee data via Common Logon.  Do not delay!!  Submit your SDER data today so you don’t miss the 4:30 pm October 15, 2014 deadline.  If you have any questions about SDER, please contact your LEA Account Analyst.

 The FY2015 Memo that includes instructions for submitting data has been published and emailed to the district superintendents and business managers that ADE has on file.

If you missed the School Finance SDER Webinars, that were held in September, you can view the information here. 

October Aggregation Begins October 3rd!! Get Data in by October 2nd!!

Monthly Aggregation processing begins October 3, 2014 and will include data submitted to SAIS through 5 p.m. October 2, 2014.  For those LEAs whose schools have reached 40th day on or prior to October 2, 2014, 40th day ADM will be calculated and available by October 15, 2014.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time, can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.

For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts.  For example, if all schools have reached 40th day by October 2, 2014, 40th day ADM will be calculated and your November 3, 2014 disbursement will be based on that newly calculated 40th day ADM and will not be based on the estimated counts submitted earlier in the year through the “Charter Estimated Counts” application available within Common Logon.

For charters who HAVE NOT reached 40th day on or prior to October 2, 2014, the November 3, 2014 disbursement will still be based on Estimated Counts submissions.  Please see Hot Topic “Estimated Counts Submissions” for more information.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

 

Estimated Counts Submissions

For Charter Schools who WILL NOT reach their 40th day on or prior to October 2, 2014, estimated counts data will be used for the November 3, 2014 payment.

Beginning September 26, 2014 and ending October 15, 2014, if a charter school needs to make any changes to estimated counts, it is their responsibility to contact the LEA Account Analyst to open a window.  A window will be opened only by request. 

For Payment Date

Submission START DATE

Submission DEADLINE

November 3, 2014*

Paid on SAIS 40th day ADM, unless   Charter Holder has not   reached the 40th day of school

See Account Analyst

 *Note:  If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

A memo (14-053) providing deadlines and instructions for submitting Estimated Counts was distributed June 11. The memo is posted on our FY 2014 Memos webpage at:

http://www.azed.gov/administrators/SF/NumberedMemos/FY2014/Forms/PublicView.aspx

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Charter Estimated Counts is Closing Monday!!

Charter Estimated Counts will be closing Monday, September 15, 2014 at 4:30 pm!  All active charter holders should have submitted new or revised estimates of their ADM (Average Daily Membership) for FY2015.  The data within Estimated Counts on September 15th will be used as the basis for the October 1, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START   DATE

Estimated Counts Submission   DEADLINE (by 4:30 p.m.)

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day   ADM, unless Charter Holder has not   reached the 40th day of   school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Charter Estimated Counts is Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2015 and will close on August 14, 2014 at 4:30 pm. The data within Estimated Counts on August 14 will be used as the basis for the September 2, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START DATE

Estimated Counts Submission DEADLINE (by 4:30 p.m.)

September 2, 2014

July 29, 2014

August 14, 2014

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day ADM, unless Charter Holder has not   reached the 40th day of school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Fiscal Year 14 Closes at 5:00 PM Today!

FY14 is ending!!  Today is the last day to update FY14 student data.  All changes, submissions, uploads, etc. need to be completed by 5:00 pm today.  LEAs that need to make any adjustments to FY14 data after 5:00 pm will be required to submit a -915 for a prior year adjustment.  Please make sure your FY14 data is updated and correct by 5:00 pm today to eliminate this possibility.  Thank you and Happy FY15!

 

Note:  This requirement is for Brick and Mortar schools only!  AOI schools can submit student data through July 15th at 5:00 pm.

As previously posted, here is the data submission schedule for the recalculation:

FY14

Preschool FTE Integrity Check Is Here!!

The much anticipated Preschool FTE integrity check has arrived!!!

 

School Finance will implement Preschool FTE  Integrity Business Rules  (direct link) for the FY2014 School Recalculation which begins on July 16, 2014.  This new integrity rule will cause an integrity error for  preschool students with an FTE greater than 0.50. These students will not generate ADM for state aid funding.   Changes must be made by 5:00 pm June 30th, 2014 to eliminate the possibility of needing to correct prior year’s data (15-915 for FY2014).  If you offer preschool, please make sure your data is correct.

 

Notification of this change has previously been shared in our “School Finance Updates” memos (14-052, 14-048).