Prelim. TEI Available and SDER Application Open for Data Modifications

The School District Employee Report (SDER) On-Line Application is currently available and ready to accept employee data modifications prior to final TEI (Teacher Experience Index) calculations.  This application is accessible through Common Logon

SDER data may be modified between February 1, 2015 and March 2, 2015.  Final data modifications must be made by 4:30 p.m. Monday, March 2, 2015. 

Preliminary TEI reports were made available Monday, February 2, 2015 and can be accessed here.  Final TEI reports will be available on or prior to March 15, 2015. Final TEI figures may differ between the preliminary report and the final report even if your district does not modify it’s data, as the statewide average number of FTE Years of experience value may change due to its recalculated value for the final reports. 

The SDER instructions can be found at the end of the FY2015 SDER Memo.  If you missed the School Finance SDER Webinars that were held in September, or need a refresher course, you can view the information here. 

Please contact your Account Analyst with any additional SDER questions.

February Aggregation Begins January 30th…Submit Data by January 29th

Monthly Aggregation processing begins January 30, 2015 and will include data submitted to SAIS through 5 p.m. January 29, 2015.  For those LEAs whose schools have all reached 40th day or 100th day on or prior to January 29, 2015, 40th day and/or 100th day ADM will be calculated and available by February 13, 2015.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.

For charters, the ADM results will be used as a basis for the March 2, 2015 state aid disbursement.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

Transportation Overview Webinar

School Finance will be hosting a webinar on submitting transportation information, please join our webinar on January 27th or 29th.

This is an overview of the required information for the Transportation Route Reports due after your 100th day of school.

 

Title:

Transportation Overview

Date:

Tuesday,   January 27, 2015

Time:

10:30   AM – 11:30 AM MST

 

 

 

 

Title:

Transportation Overview

Date:

Thursday, January 29, 2015

Time:

2:30 PM – 3:30 PM MST

 

Space is limited, so reserve your Webinar seat now at:  https://attendee.gotowebinar.com/rt/6533053264974645506

After registering, you will receive a confirmation email containing information about joining the webinar.

Transportation Routes is Open for Data Submission

It’s that time of year again for districts to submit their transportation routes data to ADE. 

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days of the district’s 100th day.

Transportation Routes data must be submitted via Common Logon on the ADE web site. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.

Please note that only districts must submit this data.  Charters do not submit transportation data.

Duplicate SAIS IDs

To minimize duplicate SAIS IDs being assigned to a student, it is critical that LEA personnel check student documentation carefully.  Only use the student’s LEGAL name, exactly as it appears on the birth certificate, when submitting students’ personal information (first name and last name) and enrollment data to SAIS.  Take all necessary steps to identify students who may already have been assigned a SAIS ID before submitting transactions to SAIS.  If you need more assistance with searching for a SAIS ID, with problems resulting from a duplicate SAIS ID, or obtaining a new SAIS ID for a student, please contact ADE Support at 1-866-577-9636 or contact your LEA Account Analyst.

Estimated Counts Submissions

October 31, 2014

For Charter Schools who WILL NOT reach their 40th day on or prior to November 3, 2014, estimated counts data will be used for the December 1, 2014 payment.

Beginning October 29, 2014* and ending November 14, 2014, if a charter school needs to make any changes to estimated counts; it is their responsibility to contact the LEA Account Analyst to open a window.  A window will be opened only by request. 

For Payment Date

Submission START DATE

Submission DEADLINE

December 1, 2014

Paid on SAIS 40th day   ADM, unless   Charter Holder has not   reached the 40th   day of school

See Account Analyst

 *Note:  If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

A memo (14-053) providing deadlines and instructions for submitting Estimated Counts was distributed June 11. The memo is posted on our FY 2014 Memos webpage at:

http://www.azed.gov/administrators/SF/NumberedMemos/FY2014/Forms/PublicView.aspx

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

SDER Deadline Fast Approaching

Have you entered your LEA’s SDER Data for FY15?  The deadline for submitting SDER (School District Employee Report) data is next Wednesday, October 15, 2014 at 4:30 pm. The SDER online application is and has been available to accept employee data via Common Logon.  Do not delay!!  Submit your SDER data today so you don’t miss the 4:30 pm October 15, 2014 deadline.  If you have any questions about SDER, please contact your LEA Account Analyst.

 The FY2015 Memo that includes instructions for submitting data has been published and emailed to the district superintendents and business managers that ADE has on file.

If you missed the School Finance SDER Webinars, that were held in September, you can view the information here. 

October Aggregation Begins October 3rd!! Get Data in by October 2nd!!

Monthly Aggregation processing begins October 3, 2014 and will include data submitted to SAIS through 5 p.m. October 2, 2014.  For those LEAs whose schools have reached 40th day on or prior to October 2, 2014, 40th day ADM will be calculated and available by October 15, 2014.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time, can you check your ADMS, SPED and ELL 75-1 reports and expect to see complete ADM results.

For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts.  For example, if all schools have reached 40th day by October 2, 2014, 40th day ADM will be calculated and your November 3, 2014 disbursement will be based on that newly calculated 40th day ADM and will not be based on the estimated counts submitted earlier in the year through the “Charter Estimated Counts” application available within Common Logon.

For charters who HAVE NOT reached 40th day on or prior to October 2, 2014, the November 3, 2014 disbursement will still be based on Estimated Counts submissions.  Please see Hot Topic “Estimated Counts Submissions” for more information.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

 

Estimated Counts Submissions

For Charter Schools who WILL NOT reach their 40th day on or prior to October 2, 2014, estimated counts data will be used for the November 3, 2014 payment.

Beginning September 26, 2014 and ending October 15, 2014, if a charter school needs to make any changes to estimated counts, it is their responsibility to contact the LEA Account Analyst to open a window.  A window will be opened only by request. 

For Payment Date

Submission START DATE

Submission DEADLINE

November 3, 2014*

Paid on SAIS 40th day ADM, unless   Charter Holder has not   reached the 40th day of school

See Account Analyst

 *Note:  If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

A memo (14-053) providing deadlines and instructions for submitting Estimated Counts was distributed June 11. The memo is posted on our FY 2014 Memos webpage at:

http://www.azed.gov/administrators/SF/NumberedMemos/FY2014/Forms/PublicView.aspx

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Charter Estimated Counts is Closing Monday!!

Charter Estimated Counts will be closing Monday, September 15, 2014 at 4:30 pm!  All active charter holders should have submitted new or revised estimates of their ADM (Average Daily Membership) for FY2015.  The data within Estimated Counts on September 15th will be used as the basis for the October 1, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START   DATE

Estimated Counts Submission   DEADLINE (by 4:30 p.m.)

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day   ADM, unless Charter Holder has not   reached the 40th day of   school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx