Charter Estimated Counts is Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2015 and will close on August 14, 2014 at 4:30 pm. The data within Estimated Counts on August 14 will be used as the basis for the September 2, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START DATE

Estimated Counts Submission DEADLINE (by 4:30 p.m.)

September 2, 2014

July 29, 2014

August 14, 2014

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day ADM, unless Charter Holder has not   reached the 40th day of school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Fiscal Year 14 Closes at 5:00 PM Today!

FY14 is ending!!  Today is the last day to update FY14 student data.  All changes, submissions, uploads, etc. need to be completed by 5:00 pm today.  LEAs that need to make any adjustments to FY14 data after 5:00 pm will be required to submit a -915 for a prior year adjustment.  Please make sure your FY14 data is updated and correct by 5:00 pm today to eliminate this possibility.  Thank you and Happy FY15!

 

Note:  This requirement is for Brick and Mortar schools only!  AOI schools can submit student data through July 15th at 5:00 pm.

As previously posted, here is the data submission schedule for the recalculation:

FY14

Preschool FTE Integrity Check Is Here!!

The much anticipated Preschool FTE integrity check has arrived!!!

 

School Finance will implement Preschool FTE  Integrity Business Rules  (direct link) for the FY2014 School Recalculation which begins on July 16, 2014.  This new integrity rule will cause an integrity error for  preschool students with an FTE greater than 0.50. These students will not generate ADM for state aid funding.   Changes must be made by 5:00 pm June 30th, 2014 to eliminate the possibility of needing to correct prior year’s data (15-915 for FY2014).  If you offer preschool, please make sure your data is correct.

 

Notification of this change has previously been shared in our “School Finance Updates” memos (14-052, 14-048).