FY 2016 September BUDG25 Reports Are Posted

The FY 2016 September BUDG25 reports are posted and include values from the September 1, 2015 APOR and any FY 2016 budget revisions successfully uploaded and processed as of August 27th. To download and review a specific entity BUDG25 report, make the district name selection after clicking here.

Common Reasons for RCL Variance

  1. K-3 Reading count is not being paid – see district’s most recent FY 2016 APOR55-1, page 1, for the K-3 Reading count line item under the Add-Ons section of the APOR report. If no K-3 Reading weighted student count has been calculated, then School Finance has not yet been notified that the district is eligible for K-3 Reading. Any questions about the district’s K-3 Reading eligibility for FY 2016 payment should be addressed to the reading program contact at the State Board of Education, Sabrina Vazquez at Sabrina.Vazquez@azsbe.az.gov
  2. The district built its budget using a student count in the FY 2016 budget worksheets that is different than the actual student counts for payment. To reconcile, compare the student counts used by the district for FY 2016 Worksheet B with counts from the district’s most recent FY 2016 APOR 55-1. Any questions about student counts should be addressed to the district’s assigned School Finance account analyst. Note: the account analyst assigned to your LEA may have changed recently, please click here for an updated listing.

Friendly Budget Reminders

♦Budget Reports are updated monthly and usually within a week following any scheduled equalization payment. It is recommended that the district download its budget report, and review for any discrepancy, for as soon as the report is available.

♦Email any budget-related questions, budget concerns, or requests for budget assistance to sfbudgetteam@azed.gov.

Thank you and best wishes for much success in this new fiscal year!

FY 2016 Hearing Notification – Districts Only

Unfortunately, there is a problem with the internal properties of the FY 2016 hearing notification form that was sent out with the district FY 2016 budget file package.

For any district:

1) that has attempted to upload the FY 2016  hearing notice, it is most likely that a file verification error is preventing the file upload success. The district will have to download, save and complete the corrected form HearingNotification2016 and re-upload via the Common Logon.

2) that has yet to upload a FY 2016 hearing notice, please do not use the form contained in the budget zip file. Instead, download, save and complete the corrected form HearingNotification2016 and upload via the Common Logon.

We apologize for any inconvenience. The zip file should be updated with the corrected notification form at some point this week.

Please email the budget team directly with any budget questions at sfbudgetteam@azed.gov

Thank you.

FY 2015 May BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the May 2015 APOR and any FY 2015 budget revisions successfully uploaded and processed as of April 24th.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 May District Budget Revision Reminders

The following May district budget revision reminders may be helpful:

1. Revise up or down to the ADE values from the most recent BUDG25 report.

2. Make final reallocation of funds between M&O and Capital (UNR) on page 7 by May 15 as no reallocation after May 15 is allowed.

3. The ADE calculated applied capacity for M&O will be the lesser of the ADE total and the district’s total budgeted expenditures on page 1 or the district’s general budget limit as calculated on page 7.

4. In order to receive capacity for any increase in UNR due based on any growth adjustment from the FY 2014 BUDG75, page 2, the value must be entered into the Line A.10 adjustment box of page 8, item 2.

5. The ADE calculated applied capacity for UNR will be the lesser of the ADE total and the district’s total budgeted expenditures on page 4 or the district’s unrestricted capital limit as calculated on page 8.

6. Ensure that any M&O and UNR adjustments, if applicable, are matched to the appropriate adjustment line of the adjustment boxes for Line 9, page 7, and Line A.10, page 8, respectively.

7. Energy and Water Savings Transfers must be budgeted for by May 15: Lines 4 or 5 of the page 7, Line 9 adjustment box.

8. Check the district’s budget reports homepage to verify the actual status of any budget file uploaded via the Common Logon. It is the district’s responsibility to resolve for any errors preventing a budget file from successfully processing into the system as expected. The district will begin to navigate to its budgets homepage by clicking here.

Please email any budget related questions to the budget team at sfbudgetteam@azed.gov

Best wishes as the district begins the process of wrapping up FY 2015.

 

FY 2015 April BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the April 2015 APOR55-1 and any FY 2015 budget revisions successfully uploaded and processed as of March 25th.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 BUDG25 Reports – March

The recently posted FY 2015 March BUDG25 report is inaccurate and will be unpublished by close of business today.

The FY 2015 DAA/CAA adjustment amounts are being recalculated statewide to be included with the April 1 APOR. This means that the current DAA/CAA reduction values from the FY 2015 March APOR55-1  were not available when the March BUDG25 was generated, causing the district Adjusted DAA Allocation to be overstated on the budget report.

At this time, no FY 2015 BUDG25 report is planned for release in March. We apologize for any confusion or inconvenience this may cause.

Please email any questions to the budget team at sfbudgetteam@azed.gov.

Thank you.

FY 2014 BUDG75 Expenditure Analysis Letters are Posted

The FY 2014 BUDG75 Expenditure Analysis Letters have been published to the School Finance website and are available for download and review.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at sfbudgetteam@azed.gov.

Thank you.

Impact Aid Program Forms

As a reminder, ADE School Finance no longer has access to a fax machine or dedicated space for storing the hard copies of Impact Aid documents. 

We were recently made aware that the instructions for submitting copies of Impact Aid documents to ADE School Finance, as provided by the U.S. Department of Education, is something other than what we can accommodate. 

When preparing to submit a copy of any Impact Aid Program documents to ADE School Finance, scan in the documents and email the single Adobe document to the Budget Team at sfbudgetteam@azed.gov.  

Please include the following information in the subject line of the email

  1. District or Charter Name
  2. District or Charter Impact Aid Number, which can be quickly located on the cover sheet of the Impact Aid Application packet, if not readily known. For example: 12-AZ-2016-0000. 

We apologize for any confusion or inconvenience and we thank you for your time and consideration.

FY 2015 January BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the January 2015 APOR55-1, any FY 2015 budget revisions successfully uploaded and processed as of January 5th, and any over expenditure amounts from the FY 2014 BUDG75 reports. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 November BUDG25 Reports

FY 2015 November BUDG25 Reports have been posted and Include Values from FY 2014 BUDG75 Reports

The FY 2015 BUDG25 reports have been updated to include for values from the FY 2014 BUDG75 reports, as posted on 11/7/2014, with the exception of any FY 2014 over expenditure(s). Any FY 2014 fund over-expenditure amount(s) will not be reflected on the FY 2015 BUDG25 until January. 

To Revise or Not to Revise by December 15th

In direct follow-up to the BUDG25 letters that were published October 3, 2014, if the district is still over budgeted in either M&O and/or Unrestricted by 1% of the GBL or $100,000, (excluding capacity attributed to the K-3 Reading Add-On not being calculated in the district’s RCL), then a December 15th revision is required. However, if the November FY 2015 BUDG25 report now indicates that the district is no longer over budgeted in either or both funds by 1% of the GBL or $100,000, then a December 15th revision is not required. 

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.