Notice and Guidance: AFR’s Pending Processing 10/14 – 10/15

Due to a system glitch files uploaded on October 14th and 15th were not processed into the system until today, Monday October 16th.

For audit purposes use the “Upload Date” as opposed to the “Updated Date” on the LEA’s ADE summited file page as the date the AFR was submitted to ADE.

Please contact the SF Budget Team with any questions ([email protected])

Oct 2018 BUDG25 Reports Posted & Dec Revision Alert

The October FY2018 BUDG25 reports have been posted and are based on:

  • 2017 ADM for the vast majority of districts until 11/01/2017, at which time current year 2018 ADM will be used for the vast majority. There is a message at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 9/11/2017 (Apportionment Date; 10/01/2017)
  • Budgets that have successfully processed through 9/30/2017
  • K3 Reading May NOT be included in the RCL In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education*

BUDG25 LETTER NOTICIFICATON of Need For a December Revision ALERT

The November BUDG25 report will be posted early (week of 10/23/2017) with the RCL based on ADM for the current year for vast majority of the districts.  These reports will be used to generate the BUDG25 December Revision Notification Letters that ADE must statutorily post by 10/30/2017

To download and review a specific entity’s budget reports, select the district name after clicking here.

Please contact the SF Budget Team ([email protected])  with any questions, except as noted below.

* Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

Teacher Salary Increase FY2018 Budget Revision Guidance

Teacher Salary Increase FY2018 Budget Revision Guidance

WHAT:
Districts and Charters may revise the calculation on the 2018 budget page 2 and Work Sheet C for the amount needed for the 1.06% teacher salary increase based on the final FY 2017 teacher salaries for eligible teachers.
WHEN:
On or before November 1, 2017 (After the FY 2017 AFR is completed).

MEETING NOTIFICATION REQUIREMENT:
To revise the budget for this calculation, districts and charters must again comply with the same notice and separate vote requirements as prescribed in the Publishing Requirements for the adopted budget. Unlike the adopted budget the budget/summary is not required to be published with the notification. Just the notice of hearing and vote.

MEETING NOTIFICATION PROCEDURE:

  1. OPEN the same meeting notification form used for the adopted budget (BudgetAdoptionHearingNotification.xls).
  2. COPY & PASTE the text in EXCEL cell H3 to cell A3.
  3. COPY & PASTE the text in EXCEL cell H16 to cell A16.
  4. DELETE all text in column H.
  5. SAVE the File.
  6. SELECT the file and PRESS the F2 function key, remove the word “Adoption” from the file name to read simply BudgetHearingNotification.xls.  Or any name desired but it must maintain the .xls format.
  7. UPLOAD the file through Common Logon.

POST A LINK TO THE FILE ON THE DISTRICT’s WEBSITE:

  1. NAVIGATE to the district’s ADE submitted file status page (https://www.ade.az.gov/Budget/EntitySelection.asp).
  2. RIGHT CLICK on the district’s uploaded Meeting Notification Excel file link (in the file name column).
  3. SELECT “copy shortcut”, “copy link location”, or similar depending on the browser you are using.
  4. PASTE the link to the district’s website.

  ➡ ALERT:
If the budget calculation is not revised, ADE will use the calculation on the adopted budget to determine the amounts to allocate to each district and charter school by December 1, 2017.

If you have any questions, please email the SF BUDGET TEAM ([email protected])

Preliminary FY 2018 BUDG25 Reports Posted

The September FY2018 BUDG25 reports have been posted and is based on:

  • 2017 ADM for the vast majority of districts until 10/01/2017 at which time current year 2018 ADM will be used. There is an alert at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 8/16/2017 (Apportionment Date; 09/01/2017)
  • PROP123 $50 Million Additional Funding district allocations is estimated as being equal to FY2017 at this point
  • Budgets that have successfully processed through 2017-08-30
  • K3 Reading Impact on RCL Alert
    • In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education.
    • K3 Reading funding is not included in the RCL of this report
    • Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

To download and review a specific entity’s budget reports, select the district name after clicking here.

UPDATED: Charter K3 Reading 2017 AFR

There was an error in the Charter K3 Reading 2017 AFR file that was originally linked by ADE. If you downloaded the ZIP file prior to today, please re-download it and replace the k3read17afr.xls.

The corrected file will have a rev. date of 8/17 and fiscal year of 2017; the original error file had a rev. date of 8/15 and FY2015 at the bottom right.

http://www.azed.gov/finance/files/2017/08/CharterK3Read_17afr18budget.zip

If you have any questions, please contact us at [email protected].

K-3 Reading Budget and AFR Forms Are Available (Required for LEAs that Receive K-3 Reading Funding)

The FY 2018 K-3 Reading budget and FY 2017 K-3 Reading AFRs have been issued. >>>  Charter | District

The completed files must be uploaded via the Common Logon by October 1, 2017.

FY 2017 Annual Financial Report (AFR) Files: Available for LEAs & Counties

The Office of the Auditor General and the Arizona Department of Education have issued the Annual Financial Report (AFR) file packages for fiscal year 2017 for districts and charters.  The County 2017 AFR is also available.   The files may be downloaded by clicking the appropriate link below

District, Charter, and County AFR’s Districts | Charters | County

Districts and Charters may begin uploading their completed AFRs via common logon beginning September 03, 2017.

Final FY 2017 BUDG25 Reports have been posted

The final BUDG25 Reports for FY2017 have been posted. The reports are based on the APOR 55-1 with an Apportionment Date of 06/30/2017.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at [email protected]

Thank you.

June FY 2017 BUDG25 Reports have been posted

June FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at [email protected]

Thank you.

Expenditure Budget Forms for Fiscal Year 2018

The Office of the Auditor General and the Arizona Department of Education has issued the annual expenditure budget forms packages for fiscal year 2018.

2018 Budget Files
District FY2018 Budget | 2018 Deseg
Charter FY2018 Budget