School Finance Friday 7/22/2016 Notes

Published: July 22nd, 2016

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Plan for your 2017 payments

Charters

  • First payment (August 1) will be based on Charter Estimated Counts on 7/15/2016
  • Second payment (September 1) will be based on Charter Estimated Counts on 8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Districts

  • First payment (August 1) will be based on FY 2016 100th Day ADM (see your 46-1)
  • Second payment (September 1) will be based on FY 2016 100th Day ADM, likely statewide recalculation 7/29-8/15/2016
  • Third payment (October 3) will be based on FY 2017 AzEDS data as of 9/9/2016
    • Note: ensure you have an active LEA calendar for timely payments

Charter Estimated Counts Deadline

Charter Estimated Counts application will open for Payment 2 on 7/25/2016. See School Finance Memo 16-056.

Note: Make sure there is at least one active calendar at the LEA level to ensure timely payments.

If you have issues using the application, email your account analyst.

Split/Merge/Matching

SAIS ID = State Student ID = SSID

While we’re managing system issues, it is extremely IMPORTANT to submit using student’s legal name.

Recently, the tickets for splits and merges moved from Support to School Finance. Currently only Kristin is processing them, but we’re all training!

Unfortunately the Split application will not be available for some time.

Merge application is working, please expect communication from Kristin if there are any issues.

AzEDS closes for FY2016 tonight at 5 p.m.

SAIS will close next Friday at 5 p.m.

Options to get data into SAIS for FY16

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

AOIs and summer withdrawals

  • AOIs aren’t required to submit summer withdrawals for students who don’t return at the beginning of the year.
    • If any of those summer withdrawn students return later in the year, the summer withdrawal can cause SAIS Integrity errors.
    • SAIS Online is “smart” and doesn’t allow an AOI to edit summer withdrawals.
    • SDDI allows summer withdrawal transactions for AOIs.