ESS DATA MANAGEMENT ALERT: Fiscal Year 2012 Reporting Guidelines for Students Attending Approved District EDP Programs

Earlier this month, ESS Data Management distributed the alert shown below instructing PEAs with district-approved EDP programs to only report students participating in those programs with service code C. Upon further discussion, ESS has decided to allow PEAs with district-approved EDP programs to report students participating in those programs with either service code C or D for Fiscal Year 2012, depending on which code is more applicable.

ESS has been notified that many PEAs are concerned about the potential for a negative funding impact when changing the service code for students reported as EDP. Please note, reporting a student participating in a district-approved EDP program with a need code of EDP and service code C instead of D has no impact on the student’s funding. Service code C constitutes a less restrictive setting than service code D and may improve a PEA’s LRE data with respect to Indicator 5, which is included in the Annual Performance Report. Keep in mind that OSEP evaluates the state and PEAs on LRE data to ensure that students with disabilities are being placed in the least restrictive settings.

ESS anticipates that SAIS will be updated to allow either service code C or D for students attending district-approved EDP programs sometime this week. Once we receive confirmation that SAIS is updated, we will work with our IT department to run all students attending district-approved EDP programs through SAIS integrity processing so that any failures related to service codes C or D are cleared before the next aggregation. ESS will distribute another notice confirming this information when it is in place.

ESS apologizes for any confusion and encourages you to contact us if you have questions.

~~~~~~~~~~~~~~~~~~

ESS can be contacted at ESSDataMgmt@azed.gov.