The Department is currently writing an ESA handbook to offer guidance and put forth programmatic rules based on two years of best practices. While it has been a long time coming, the Department in the interim has created a policy site to address parents’ most frequent questions and policy changes adopted by The Department moving forward.
Previous Policy
To be eligible for an ESA scholarship beyond 12th grade a special needs student is required to have a current IEP that shows a transition service plan funded by their last attened district or charter school.
Current Policy
To be considered a qualified student and eligible for the ESA scholarship, the applicant student may not be a student in the 12th grade during the applicant year.
Policy Rationale
By signing an ESA agreement the applicant parent or qualified student has: “release[d] the school district from all obligations to educate the qualified student.” (A.R.S. 15-2402(2)(B)). Essentially, assuming the responsibilities to educate their child/children under ESA contract allowing The Arizona Department of Education (ADE) the authority to ”…adopt rules and policies necessary for the administration of empowerment scholarship accounts.” (A.R.S. 15-2403(G)). With the qualified child/children out of the public school system, ADE no longer has current IEP records to assure the ESA students’ continuance beyond 12th grade.
Previous Policy
ADE allowed late expense reports within the contract year and did not terminate contracts for non-compliance.
Current Policy
An ESA contract may be terminated by ADE if:
- The applicant parent or qualified student fails to submit two or more complete and timely expense reports in a contract year.
- The applicant parent or qualified student fails to submit one complete and accurate expense report beyond thirty days of its required submission date.
The Department shall attempt to contact the applicant parent or qualified student twice, either in writing or by phone before considering termination.
Policy Rationale
Pursuant to A.R.S. 15-2402(B)(1) the applicant parent or qualified student is required to, ”Provide an education for the qualified student in at least the subjects of reading, grammar, mathematics, social studies and science.” By not submitting timely expense reports ESA funding is withheld; halting the education of the qualified student and violates the terms of the ESA agreement.
Previous Policy
Because some co-pays could be used for the approved expense of Education Therapy ESA staff
1. Did not require itemized records and
2. Allowed parents to use co-pays to offset cost.
Current Policy
Insurance and other co-pays are NOT an approved expense of the program and ESA funds may not be used for their purpose.
Policy Rationale
Therapies provided to students must be “Educational Therapies” under the law. The vast majority of insurance co-pays goes to cover basic medical costs (i.e. eye exams, sports physicals, psychological therapy etc.) and are associated with private medical care, not education.
