See what, when, and where to submit ECAP accountability documentation


Accountability submissions for the 2016-2017 school year will be due on March 3, 2017.

Please submit the following documents into the ALEAT file cabinet:

  1. A copy of the school-wide implementation action plan or calendar (Action Plans or calendars should include: What, Where, When, Who in order to present a clear picture of your process.)
  2. A copy of the format you use to capture the student ECAP Plan (A copy of one Class of 2016 student ECAP with all identifying student information removed in order to be FERPA compliant.

For more information, please read the Memo to Education Leaders 2016-17.

ECAP Implementation Site-Assessment Tool– Word ~ PDF

State Board Rule #R7-2-302.05 — PDF 

Contact Information

James Buchanan
Arizona Department of Education
Education Program Specialist –
Highly Effective Teachers and Leaders
(602) 542-5510
[email protected]
Kay Schreiber
Arizona Department of Education
College and Career Ready Contact
Arizona School Counselors Coordinator
(602) 542-5353
[email protected]
Address: Arizona Department of Education, 1535 W. Jefferson St. Bin #24, Phoenix, AZ 85007

Accountability and Implementation FAQs

Frequently Asked Questions (FAQ)
1. Why did you change the monitoring process when we are fulfilling our obligations to implement the State Board of Education Rule on the ECAP?
We have listened to your concerns regarding the number of documents you are asked to submit to ADE each year. Therefore, we simplified the process by requesting you submit two ECAP documents for review and feedback.

2. What two documents may I submit for review and feedback?
You may submit:
a) Your action plan or calendar showing the school-wide implementation of the ECAP PROCESS at each grade level
b) A copy of a 2014 senior ECAP with the personal, identifying information removed or blacked out

3. How do I submit these two documents? May I send you a senior portfolio?
Electronic portfolios are strongly encouraged, since they reflect the growth in career decision making skills over a four year period of time. Portfolios clearly make the “next step” evident. Please submit these documents to the ALEAT file cabinet.

4. Do ECAPs still require a parent signature at the annual review/revisions?
Yes. The ECAP is a collaborative effort between the student, the parent, and the school that should begin no later than 9th grade. It can have a positive impact on student performance and parent involvement in school life. When parents are involved students tend to do better academically and are less likely to leave school prior to graduation. Signatures should result from a student-parent-educator conference. You could also annotate a phone conference or computer conference with the parent.

5. Why do you suggest we use the AZCIS as the “go to” online tool for ECAP?
AZCIS is provided free of charge to schools in Arizona. The program contains the most up to date, Arizona specific college and job market information. You are not required to use AZCIS. You may contract with other vendor products that better meet your specific needs.

6. Who can help me with this ECAP implementation process or how can I request assistance?
Assistance and support: [email protected]
Questions regarding the ECAP: [email protected] OR [email protected] OR [email protected]
Questions regarding the AZCIS: [email protected]