ADE is committed to maintaining transparency of government and providing actionable information to parents, educators, and the community. To that end, ADE provides public datasets and reports that may be immediately downloaded and utilized. If the available datasets do not meet your needs, see below for options.
Public Record Requests
Note Regarding Commercial Purpose Use Records are requested for a commercial purpose where the use of a public record is for:
- Sale or resale or for the purpose of producing a document containing all or part of the copy for sale
- Obtaining the names and addresses for solicitation or
- Direct or indirect use of the public record for monetary gain.
The person who makes the request must provide a statement indicating the commercial purpose. ADE may charge a fee to include: the cost of obtaining the document; reasonable fee for the cost of time, equipment and personnel to produce the record and the value of the reproduction on the commercial market as determine by ADE. ADE has determined that the charge for a commercial request of this nature is $.50 per email address.
Custom Non-Confidential Data Files
ADE is only able to respond to requests for custom data sets from external parties as our resources allow. All data provided through this process shall be reviewed and redacted to maintain the confidentiality of student records, educator records and other private information under state law. Please note student records are not public records under Arizona Law. A.R.S. § 15-1043 and that custom, non-confidential data files are not a public record, as defined by Arizona law. A.R.S. 39-121.01 et seq.
Restricted Access Research Data
Thank you for your interest in education in Arizona. In order to maintain the strictest privacy protections on personally identifiable and confidential student data, while also supporting research that has a direct benefit to Arizona’s students, teachers, and education, ADE has established a Restricted Access Research Data program.
Any information that ADE deems to be of a personally identifiable or confidential nature may be used for restricted access research on site at ADE on a secure research computer. Any person or organization, including university faculty, independent researchers, and private and non-profit organizations who wish to use ADE’s confidential and protected data must submit a research proposal to ADE. Please note that due to the high volume of requests received, ADE is not able to honor requests from master’s degree seeking students at this time.
Once a complete request has been submitted through the Restricted Access Research Request form, the request will be reviewed by the Data Request Review Team monthly, pending availability of the team and the number of requests received. A PDF of the questions included in the Restricted Access Research Request form is available here. Please note that all requests must be submitted through the Restricted Access Research Request form here.
Final decision of the Restricted Data Request will be communicated to the researcher(s) through the [email protected]. Upon approval of a research proposal, the requester(s) will need to complete necessary paperwork including a data sharing agreement and then the project will be placed in a queue. The research team will be scheduled based on data preparation time, software needs, and computer availability. ADE uses its discretion in prioritizing requests. ADE will make every attempt to provide access by a requested date, however ADE makes no guarantee that the data will be available to the requester(s) by the date requested. Each individual that is granted limited research access shall sign a Nondisclosure Agreement and the ADE End User Network Agreement, which shall include users who will be given access to conduct research.
The approved data shall be prepared and user accounts created for approved requesters. These user accounts will be restricted as described in ADE’s policy.
Using the approved and available datasets, the requester(s) will conduct analyses using software provided by ADE. Upon completion of analyses, the resquester(s) will save output files (e.g. SPSS file, excel file, SAS output file, etc.) to the assigned drive, per instructions from ADE staff. ADE staff will review output for accuracy and appropriateness. If deemed inaccurate or inappropriate, the requester(s) will modify the necessary analyses and resubmit results for review. Approved output files will be delivered to the resquester(s) by secure file transfer. Through this process, no confidential data shall be removed, transmitted, or shared.
Upon the conclusion of the research, the requester(s) will submit any policy briefs, research papers, or other publications to ADE for review. Upon completion of the research or termination date in agreement, the user credentials and access will be terminated by ADE and the workspace files, H drive, or other files are archived and destroyed according to the ADE policies and the dates in the data sharing agreement.
Restricted Access Data Requests will be reviewed based on the following criteria in addition to state and federal law.
- Does the request align with the agency’s goals and objectives?
- Does the request demonstrate that it complies with applicable laws?
- Does the request demonstrate that it will improve education, instruction, or other education-related issues in Arizona?
- Does the requester(s) have sufficient knowledge and experience to use the data appropriately without drawing inaccurate conclusions?
- Does the request demonstrate that it will employ formal, adopted, and high quality research and statistical practices and research methodologies?
- Does the request require formatting the data for the requester(s)?
Please note, all proposals and supporting documents sent to the ADE become public records.