21st CCLC Application Information

        The Arizona Department of Education will hold a competition this spring for the 21st Century Community Learning Centers Grants.  If awarded, funding will begin with the 2014-2015 school year.  This is a five year grant with full funding the first three years and reductions in the last two.
        The purpose of the 21st Century Community-Learning Center (21stCCLC) Grant is to establish school site learning centers that provide students with standards-based academic enrichment classes and opportunities with focused assistance in math, reading and writing during out-of-school time.  Entities eligible to apply for this discretionary funding include any public or private organization.  Any agency which is not a school must partner with the school serving the students targeted for assistance where at least 40% of the students qualify for free/reduced meals.
*Funding is based on receipt of federal funds to ADE. In the event that funding is decreased, a proportional decrease will be made to all awardees.      

21st CCLC Cycle 12 Grant Notification Letter



MARCH 2014 21st CCLC Application Notification
March 11, 2014 Application and Downloads available on-line on Grant Management Enterprise Web-page http://www.azed.gov/grants-management/
March 18, 2014 ADE Grants Management Enterprises (GME) Application Training available for online process in Phoenix, AZ.
March 11, 2014 to May 5, 2014 21st CCLC Grant Application PROCESS Questions via email only to 21stCCLC@azed.gov Q & A will be posted ongoing (see below)
May 5, 2014 Application and Forms A, B, C, D, & E are DUE online to ADE Grant Management Enterprise by 5:00:00 p.m.
August 2014 Grant awards announced
October 2014 New Grantees First Payment


Eligible Applicant(s)


Any public or private organization is eligible to apply as long as the partner is with a qualifying school.  Examples of agencies and organizations include, but are not limited to:

  • Non-profit agencies
  • City or county government agencies
  • Faith-based organizations
  • Community-based organizations
  • Institution of higher education
  • For profit corporations

Eligible sub-recipients may receive 21st CCLC grant funding not more than five years contingent upon availability of funds, the completion of an annual Request for Application (RFA) in grants management, and meeting all conditions set forth within the RFA under which funding was provided.


Total Funding Amount/Approximate Number of Awards 

The number of awards and the award amount will be based on the final US Department of Education (USED) award notification and number of quality proposals approved. Grants funded by the 21st CCLC program may supplement, but NOT supplant, existing out-of-school funding or programs. Proposals will be reviewed pending successful completion of ALL required components as specified in the Request for Application (RFA). In the event that anticipated federal funding is decreased, a proportional decrease will be made to all awardees.

The award will be for five consecutive years, with applicants receiving 100% funding for each of the first three years of the program, followed by a 25% reduction in original funding in year four and a 50% reduction in original funding in year five. Continued funding throughout the five years is pending satisfactory performance by the sub-grantees as evaluated by the program office in the Arizona Department of Education and compliance with all grant requirements. The sub-grantees will be required to complete Renewal Applications for the four consecutive years. Funded programs will not be permitted to reduce the quantity or quality of services, the number of regular attendees, or the length of operation to account for reduced funding.

 Applicants must apply for a minimum of $50,000 and a maximum of $120,000 in the first year.


Online Application

Please read the 21st Century Community Learning Center (CCLC) Cycle 12 Grant Application Fact Sheets carefully before completing the online application. You may find this and other downloadable documents below under Downloadable Tools.

Online Application Training 

Training will be offered by ADE Grants Management Enterprises (GME) on the online application process.   To register please click here ADE Calendar of Events

Application Process Q & A

  • For general questions about the grant application process, for example: Timeline, Forms A-E, or anything other than content, please email 21stCCLC@azed.gov
  • No phone questions will be accepted.
  • No questions will be accepted after 5pm on Monday, May 5th of this year.
  • Responses to questions will be posted on the on the 21st CCLC website.  Click here to view Q & A


 Downloadable Tools

  1. WORD form – 21st CCLC Cycle 12 Grant Application
  2. 21st CCLC Cycle 12 Fact Sheets
  3. Budget Planning Tool
  4. Grant Consideration Rubric
  5. Program Planning Tool
  6. Partner Planning Tool
  7. Non-Regulatory Guidance
  8. USFR Chart of Accounts
  9. Cost Principles Matrix
  10. 40 Developmental Assets
  11. Family Enagement Practices for Academic Achievement
  12. Principles of Effectiveness
  13. Standards and Rubrics for School Improvement
  14. Writing SMART Outcome Objectives (PowerPoint Presentation)
  15. Writing SMART, Short-term Outcome Objectives


Other Resources



Contact Information

21st CCLC Unit
Arizona Department of Education
1535 West Jefferson Street, Bin #24
Phoenix, Arizona 85007
Director: Cindy Trejo