File Layout – CTE Placement

Element Description Start End Length Type Mand Comments
Fiscal Year 1 4 4 N Y Must be a valid 4 digit year (2013)
School CTDS 5 13 9 N Y CTDS with no dashes
Completer Type 14 14 1 A Y F Family Member
G Graduate
O Other
Description if other 15 34 20 A/N N required only if Other
Program CIP 35 40 6 N Y Program CIP code with no period (no ‘dot’)
Contact Type 41 41 1 A Y E Email
F Facebook
I In Person
M Mail
O Other
P Phone
Description if other 42 71 30 A/N N required only if Other
Student First Name 72 101 30 A/N Y
Student Last Name 102 131 30 A/N Y
Address line 1 132 161 30 A/N Y address must contain some numbers
Address line 2 162 191 30 A/N N
City 192 211 20 A/N Y
State 212 213 2 A/N Y AZ = Arizona
(defaults to AZ)- state must be entered if not AZ
Zip code 214 222 9 N Y no dashes if zip + 4
Phone number 223 232 10 N N no parenthesis or dashes – if unknown, leave blank
Student is in military 233 233 1 A N Y/N
Using vocational skills 234 234 1 A N Y/N
Military branch 235 254 20 A N Air Force
Army
Coast Guard
Marine Corp
Air Force Reserve
Army Reserve
Coast Guard Reserve
Marine Corp Reserve Navy
Navy Reserve
Air National Guard
Army National Guard
Student is in school 255 255 1 A N Y/N
Using vocational skills 256 256 1 A N Y/N
Post Secondary School Name 257 286 30 A N Name of Post Secondary School
Student is working 287 287 1 A N Y/NIf Y, employer name/address must be provided
Using vocational skills 288 288 1 A N Y/N
Employer name 289 318 30 A/N N Mandatory if student is working
Employer address line 1 319 348 30 A/N N Mandatory if student is working
Employer address line 2 349 378 30 A/N N
Employer City 379 398 20 A/N N Mandatory if student is working
Employer state 399 400 2 A N AZ = Arizona
(defaults to AZ)- state must be entered if not AZ
Employer zip code 401 409 9 N N mandatory if student is working
Employer phone number 410 419 10 N N optional – no parenthesis or dashes
Employer fax number 420 429 10 N N optional – no parenthesis or dashes
Employer supervisor 430 459 30 A/N N optional data
Placement report date 460 469 10 A Y The date that the placement report was submitted as mm/dd/yyyy
Religious Mission Student 470 470 1 A N Y/N
Religious Mission Year of Graduation 471 474 4 N N Mandatory if Religious Mission Student = “Y” -  valid values are: 2010, 2011 or 2012
SAIS ID 475 484 10 N Y Mandatory field to match existing records

 

Notes* Extended Leave Codes:
W3: Expelled
W4: Absence
W5: Dropout (W5, W12, W13, C, A)
W7: Graduated (W7, G)
W11: GED