News from IT


Published: August 15th, 2018

Integrity Rule fix released August 14, 2018

On 8/14/18, AzEDS Development released a fix to the following Integrity Rule(s)

Accountability:

  • AzEDS Integrity Rule –20023 (Date falls outside this school’s calendar).
    • For FY19, changed back to Error from Warning.

STC:

  • AzEDS Integrity Rule –60034 (Grade mark is missing).
    • This fix applies to FY19 and forward. Integrity failures related to this problem will be ignored for FY18.

Posted in AzEDS Updates, Integrity, News from IT |
Published: June 21st, 2018

AzEDS FY18 and FY19 REST API URL Update and Plan

Dear LEAs and Vendors,

The intent of this post is to address the end-of-year process for data submissions.

  • FY18 Data Submittal final date – July 13th, 2018 @ 5pm Arizona Time.
  • FY19 Data Submittal – Opens on July 1st, 2018.

LEAs and SIS vendors must submit data using the appropriate URL AND fiscal year in the URL listed below:

PROD URLs – Production REST API for LEA’s:

  • REST API 3.0 URL (for FY2018):https://rest-api-r3.azeds.azed.gov

    https://rest-api-r3.azeds.azed.gov/api/v2.0/2018/

  • REST API 4.0 URL (for FY2019):https://rest-api-r4.azeds.azed.gov

    https://rest-api-r4.azeds.azed.gov/api/v2.0/2019/

To ensure the LEA SIS is configured properly for each fiscal year, the LEA should refer to their vendor communications, support documentation or vendor contact to setup properly.

There is no change to the key and secret assigned to each district for AzEDS access.

For data elements required for the new fiscal year, please refer to the AzEDS 4.0 Use Case document on AzEDS Developers Site.

Sincerely, AzEDS Team

Posted in API and Data Processing, AzEDS Updates, News from IT |
Published: June 20th, 2018

Integrity rule changes released January 19th, 2018

On 6/19/2018, Development released changes to the following Integrity Rule(s):

Membership:

  • AzEDS Integrity Rule –10026: (Student must be at least 6 years old by January 1st to generate funding for grades higher than kindergarten).
    • Changed to grade 1st-12th.

  • AzEDS Integrity Rule –10122: (Students that are 22 years old and not receiving SPED services are not eligible to state funding).
    • For FY18, changed from Error to Warning.

Accountability:

  • AzEDS Integrity Rule –20002 (Submitted readmission activity does not match the previous withdrawal activity code).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20011 (New readmission is prior to the withdrawal of the most recent membership during the fiscal year).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20012 (Student must be withdrawn from prior enrollment before being readmitted).
    • R22 code added for FY18 and forward.

Accountability Other:

  • AzEDS Integrity Rule –21001 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21004 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21006 (Student with a summer withdrawal has no year-end status from the prior year at the same school).
    • Bug fix for prior year dates.

  • AzEDS Integrity Rule –21010 (If the year end statuses are not between the last instructional day and 6/30(End of FY) then report the discrepancy as an error).
    • New Accountability, other rule for FY18 and forward.

Support Programs:

  • AzEDS Integrity Rule –50013 (The need is not valid for the support program reported. Either the need is not valid or there was no need reported. Please see the Need/Support Program Matrix for valid Support Program/Need combinations).
    • Added validation for ‘Other Giftedness’ Need.

Posted in AzEDS Updates, Integrity, News from IT, Releases |
Published: March 9th, 2018

Integrity Rule Changes released February 20, 2018

On 2/20/18, Development released changes to the following Integrity Rule(s)

SPED rules:

AzEDS Integrity Rule -40055 stated: “Student’s SPED Exit Reason must match with the regular membership’s year end or withdrawal status.”

  • -Prior to the enhancement Students who had a grade change in the middle of the year and continuous SPED would fail. This is changed to now not fail. Also, for 40055, as per the new SPED Matrix new exit withdraw type will now handle the exit service code.
AzEDS Integrity Rule -40069 states: “A student SPED participation must be within a valid membership at a school. Please note the error may be caused by student not having valid membership due to missing DOR, Grade or Track.”
  • -Prior to the enhancement Students who had a grade change in the middle of the year and continuous SPED would fail. This is changed to now not fail.

Posted in AzEDS Updates, Integrity, News from IT |
Published: March 9th, 2018

Fix to STUD74 Report released February 14, 2018

On 2/14/18, Development released a Bug fix to the following AzEDS Portal report.

STUD74 Report:

  • The STUD 74 Report was corrected to show students with excessive unexcused absences. LEA’s reported that they were unable to pull the report and see any students even though they had excessive unexcused absences.

Posted in AzEDS Updates, News from IT, Reports |
Published: March 9th, 2018

Integrity Rule Changes released January 24, 2018

On 1/24/18, Development released changes to the following Integrity Rule(s)

Membership rules:

AzEDS Integrity Rule -10061 stated: “Previous Grade {} exited {} effective on {} New Grade {} effective on { }.”

  • -10061 message changed to: “If a student is promoted mid-year, the next grade level must be higher than the previous grade.
AzEDS Integrity Rule -10062 states: “Previous Grade {} exited {} effective on {} New Grade {} effective on { }.”
  • -10062 message changed to: “If a student is demoted mid-year, the next grade level must be lower than the previous grade.”

Posted in AzEDS Updates, Integrity, News from IT |
Published: March 9th, 2018

Integrity Rule Changes released December 19, 2017

On 12/19/17, Development released changes to the following Integrity Rule(s):

Membership rules:

AzEDS Integrity Rule -10081 states: “Student must be withdrawn from prior enrollment before being readmitted.”

  • -10081 enhanced to add ‘S22’ AND ‘W22’ withdrawal codes in membership.
AzEDS Integrity Rule -10099 states: “FTE, Tuition Payer and DOR are required for an enrollment submitted with Membership Type M, A and T. Only DOR is required if Membership Type is P.”
  • -10099 enhanced to add ‘S22’ AND ‘W22’ withdrawal codes in membership.

Posted in AzEDS Updates, Integrity, News from IT |
Published: March 9th, 2018

Enhancement to SPED73 Report released November 14, 2017

On 11/14/17, Development released a change the following AzEDS Portal report:

SPED73 Report:

  • Enhancement to include the snapshot date for SPED73 report. When an LEA makes a change to their SPED data after the reconciliation date, they still expect these changes to appear on the OCT 1 FED SPED Report. Report will show a snapshot date for each fiscal year.

Posted in AzEDS Updates, News from IT, Reports |