AzEDS Updates

January 23rd, 2017

October 1 FED SPED Report – Includes students outside expected age range

The AzEDS team has become aware that the October 1 FED SPED report incorrectly includes students less than 3 years of age and older than 21 years of age. The majority of the students who should not be included on the reports are preschool students. We are working together with the ESS team to determine the proper course of action and will post an update as soon as one is available. Thank you for your patience as we work to resolve the issue.

Posted in Bugs, Reports |
January 23rd, 2017

Bug Fix – Oct 1 Fed Sped Report – Age Calculation

The AzEDS team identified that student age was not calculated properly on the Oct 1 Fed Sped Report. The age was calculated as of October 1, 2017 instead of October 1, 2016 so all students were reported as one year older than the actual age. The calculation was updated and student age now appears as of October 1, 2016 in the report.

Posted in Bugs, Reports |
January 23rd, 2017

New AzEDS Report – ELL Program Participation Report

The ELL Program Participation Report (ELL71) has been released to the AzEDS Portal and can be found under Reports in the English Language Learner section. The ELL Program Participation Report documents, by LEA, which students were placed into an ELL Program, their dates of participation and, when relevant, the reason the student withdrew from the program. The information displayed on this report is post-integrity.

Posted in Releases, Reports |
January 20th, 2017

Bug Fix ADM15 – Data Capture Date

The ADM15 report was displaying the most recent data capture date regardless of date the aggregation was performed. The data capture date now shows the actual date that the ADM aggregation occurred.

Posted in Bugs, Reports |
January 12th, 2017

AzEDS API 3.0 Available in Sandbox for Vendors as of 1/6/2017

On Friday January 6th, AzEDS team published the following to all AzEDS SIS Vendors, along with the AzEDS Rest API 3.0 Sandbox Release Notes and Use Case 3.0.

To all our vendors,
The AzEDS REST API Release 3.0 with Ed-Fi 2.1 is now available in the sandbox environment.

The scope of API 3.0 includes:

  • Ed-Fi 2.1
  • Link Membership to DOR
  • Calendar – this is NOT in the current API version; this will be available by February 1, 2017

Here are the URL links to the environment:

  • Swagger UI:

Attached to the email are the Use Case Scenario Document and Release Notes, which will soon be posted to the Developers section of the AzEDS website.
As was done with previous sandbox environments, when ready you can email the AzEDS inbox to request a new account. We will respond with an activation email which in turn will allow you to create up to five sandboxes per account. Also as before, each sandbox you create will have its own unique API key and secret.
At some point later this year we will deprecate the R2.3 sandboxes, but for now you can make the transition as you are ready. However, keep in mind that Release 3.0 will become the official version beginning FY18 on July 1, 2017.
GetByExample and GetAll have been confirmed to work in API R3.0 containing updates for Ed-Fi 2.1. Please let us know if you have any questions or encounter any issues.
Thank you for your continued efforts.

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases |
January 11th, 2017

New ADE Support Center Hours

The ADE Support Center has announced new hours, which are 7 a.m. – 5 p.m., Monday through Friday, except on state or federal holidays. You can reach ADE Support by emailing [email protected] or calling 602-542-7378 / 1-866-577-9636.

Posted in ADEConnect Updates, AzEDS Updates, News from IT, State SIS Updates |
January 9th, 2017

Update – Membership Integrity Rules -10200 and -10075

The AzEDS team learned that two integrity rules (-10200 and -10075) resulted in integrity failures reducing the ADM of some districts. In some cases these integrity failures were either in error or potentially in error. Rule -10200 validates that a student enrolled in an Arizona school does not already have a high school diploma. Rule -10075 checks attendance minutes for preschool, AOI, homebound, and alternative school students. We determined that the rules need further review and analysis ensure that they are validating data properly.

In order to provide ADE with the time to conduct this analysis we have disabled integrity rule -10200 entirely and modified rule -10075 so that alternative schools students are not checked for attendance minutes. These changes will allow more students to pass integrity and contribute to a district’s ADM in time for the next payment.

Posted in AzEDS Updates, Integrity, Releases |
December 23rd, 2016

Reporting students who transfer out of state

The REST API and the AzEDS use case have been updated allowing schools to report students who transfer out of state between July 1 and the first day of school using withdrawal code S21. In addition, students who return to an Arizona school after transferring out of state can now be reported with the enrollment activity code R21.

Posted in API and Data Processing, AzEDS Updates |
December 23rd, 2016

Guidance: Integrity Rule – 20005 Only one ‘E’ code is allowed for a student/school/grade in a single school year

The ADE has been reviewing integrity rule -20005 to determine if the rule is working correctly. The rule is working as expected, however, there is a specific scenario where the rule behaves differently than it has in prior years.

The scenario that causes a student to fail -20005 is when a student remains enrolled in a single school but moves from one district of residence to another. This is often a tuition-out situation for the DOA, but the student’s family moved to a new DOR. In SAIS, both membership records could be reported with an E (entry) code because the rule looked at cases where more than one E code was reported for a School Year/ DOR/ School/ Student/ Grade combination. In AzEDS, the rule does not include DOR as part of identifying records for comparison. To report this case to AzEDS without failing Integrity, the first DOR should submit the student membership record with an E code and end the membership using a withdrawal code when the student moves. The second DOR must submit the subsequent membership record using an R (re-entry) code.

Currently ADE IT, Accountability, and School Finance are analyzing Membership Activity Codes (E, R, W, etc) for the next fiscal year (FY 2018) and will update you if there is a more immediate fix or update.

Districts having issues resolving the integrity failures should evaluate whether the student has a prior membership in the school of attendance. If so, then the record should be updated in AzEDS to an R code in order to pass integrity. For help with this issue please contact your School Finance Account Analyst.

Posted in API and Data Processing, AzEDS Updates, Integrity |
December 22nd, 2016

New Report – October 1 FED SPED Report

The AzEDS team just released a new report to the AzEDS Portal under Reports in the Special Education section. The OCT1 FED SPED Report provides a list of students receiving special education services with an indicator of whether the student was counted on the federally reported ESS October 1 count. If you have questions about this report please contact [email protected]

Posted in AzEDS Updates, Releases, Reports |