AzEDS Updates


Published: December 3rd, 2018

AzEDS API 5.0 Sandbox available for Vendors as of 12/3/2018

The AzEDS REST API Release 5.0 with Ed-Fi ODS API 3.0 is now available in the sandbox environment.

The AzEDS team published the following for all AzEDS SIS Vendors. Sandbox 5.0 Release Notes and Use Case 5.0.

Version 5.0 of the REST API is available for SIS vendors in the sandbox environment using the following URLs:

New to API 5.0:

Use Case 5.0

  • The Use Case 5.0 is available on our Developers page

Note: The PUT method for API Resources is encountering intermittent issues and the AzEDS team is working with the Ed-fi Alliance on this.

Please let us know if you have any questions or encounter any issues. Thank you for your continued efforts.

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases |
Published: November 8th, 2018

Two new reports for 21st Century Community Learning Centers (CCLC)

On 11/6/2018, Development released two new reports for 21st Century Community Learning Centers Program (CCLC). These reports are in the AzEDSPortal under Support Programs.

CCLC15 – 21st CCLC District Attendance Count Report

  • District level report for schools and their 30,60,90 attendance days student count for 21st CCLC programs.

CCLC20 – 21st CCLC Student Attendance Count Report

  • School level detailed student attendance count report.

Posted in AzEDS Updates, News from IT, Reports |
Published: September 19th, 2018

New Integrity Rules for FY19

AzEDS Development has released new Integrity Rule(s) for FY19:

Membership

  • AzEDS Integrity Rule –10125 (The DOR for a membership type C membership must be authorized to serve grades 9-12 and issue a high school diploma, or be an elementary district not within a high school district.)
  • AzEDS Integrity Rule –10126 (If a PCCP membership is submitted at a school which is not an ABOR university or a community college in a community college district, then report the discrepancy as an error.)

SPED

  • AzEDS Integrity Rule –40071 (Least Restrictive Environment (LRE) exit code 10 (Withdrawn by Parent and no Longer enrolled) can only be used if the student is 3 to 5 years old, and enrolled in Preschool (PS), Kindergarten (KG), or Ungraded Elementary (UE).)

Support Program – 21st Century Community Learning Center (CCLC)

  • AzEDS Integrity Rule –50029 (If student program association record for 21st CCLC program(s) submitted is not within 21st CCLC program year for the given fiscal year then report the discrepancy as an error.)
  • AzEDS Integrity Rule –50030 If student attendance submitted for 21st CCLC program(s) is not within student program association begin and end date then report the discrepancy as an error.)

Post-secondary Concurrent Coursework Program (PCCP)

  • AzEDS Integrity Rule –81001 (If student membership record has only membership type C and no other membership exist at same DOR then report the discrepancy as an error.)
  • AzEDS Integrity Rule –81002 (If any membership for a PCCP student has no section association, then report the discrepancy as an error.)
  • AzEDS Integrity Rule –81003 (For students in PCCP, Course transcript does not exist for the (LocalCourseCode).)
  • AzEDS Integrity Rule –81004 (If student section association with local course code has no course schedule then report the discrepancy as an error. Minimum one day schedule needs to be present for local course code to pass this rule.)
  • AzEDS Integrity Rule –81005 (If planned instructional time for student across all student section association records with same DOR exceeds 1080 mins in one day then report the discrepancy as an error.)
  • AzEDS Integrity Rule –81006 (If student record having membership type C is not in grade 9 to 12 then report discrepancy as an error.)
Posted in AzEDS Updates, Integrity, Releases |
Published: August 15th, 2018

Integrity Rule fix released August 14, 2018

On 8/14/18, AzEDS Development released a fix to the following Integrity Rule(s)

Accountability:

  • AzEDS Integrity Rule –20023 (Date falls outside this school’s calendar).
    • For FY19, changed back to Error from Warning.

STC:

  • AzEDS Integrity Rule –60034 (Grade mark is missing).
    • This fix applies to FY19 and forward. Integrity failures related to this problem will be ignored for FY18.

Posted in AzEDS Updates, Integrity, News from IT |
Published: July 3rd, 2018

Issue resolved preventing some track events from posting to FY2019 AzEDS

Dear LEAs and Vendors,

AzEDS identified an issue for some users in the AzEDS REST API 4.0 related to posting Instructional Calendars.

Some LEAs were not able to submit Calendar Track Events causing the REST API to return an error code 401.

The AzEDS IT team resolved the issue and was able to validate that Calendar Track Events are successfully landing in AzEDS.

Sincerely,

AzEDS Team.

Posted in AzEDS Updates, Bugs |
Published: June 25th, 2018

EOY AzEDS Updates

Dear LEAs and Vendors,

Please note on Jun 28th, 2018 starting 5:00PM, AzEDS REST API and Portal will be down for an hour due to preparation activities for Fiscal Year 2019 rollover.

Additional the nightly job (Integrity, ACE.. etc.) will be delayed due to preparation activities.

Sincerely, AzEDS Team

Posted in AzEDS Updates, Maintenance | Tagged , , , |
Published: June 21st, 2018

AzEDS FY18 and FY19 REST API URL Update and Plan

Dear LEAs and Vendors,

The intent of this post is to address the end-of-year process for data submissions.

  • FY18 Data Submittal final date – July 13th, 2018 @ 5pm Arizona Time.
  • FY19 Data Submittal – Opens on July 1st, 2018.

LEAs and SIS vendors must submit data using the appropriate URL AND fiscal year in the URL listed below:

PROD URLs – Production REST API for LEA’s:

  • REST API 3.0 URL (for FY2018):https://rest-api-r3.azeds.azed.gov

    https://rest-api-r3.azeds.azed.gov/api/v2.0/2018/

  • REST API 4.0 URL (for FY2019):https://rest-api-r4.azeds.azed.gov

    https://rest-api-r4.azeds.azed.gov/api/v2.0/2019/

To ensure the LEA SIS is configured properly for each fiscal year, the LEA should refer to their vendor communications, support documentation or vendor contact to setup properly.

There is no change to the key and secret assigned to each district for AzEDS access.

For data elements required for the new fiscal year, please refer to the AzEDS 4.0 Use Case document on AzEDS Developers Site.

Sincerely, AzEDS Team

Posted in API and Data Processing, AzEDS Updates, News from IT |
Published: June 20th, 2018

Integrity rule changes released January 19th, 2018

On 6/19/2018, Development released changes to the following Integrity Rule(s):

Membership:

  • AzEDS Integrity Rule –10026: (Student must be at least 6 years old by January 1st to generate funding for grades higher than kindergarten).
    • Changed to grade 1st-12th.

  • AzEDS Integrity Rule –10122: (Students that are 22 years old and not receiving SPED services are not eligible to state funding).
    • For FY18, changed from Error to Warning.

Accountability:

  • AzEDS Integrity Rule –20002 (Submitted readmission activity does not match the previous withdrawal activity code).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20011 (New readmission is prior to the withdrawal of the most recent membership during the fiscal year).
    • R22 code added for FY18 and forward.

  • AzEDS Integrity Rule –20012 (Student must be withdrawn from prior enrollment before being readmitted).
    • R22 code added for FY18 and forward.

Accountability Other:

  • AzEDS Integrity Rule –21001 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21004 (Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date).
    • W22 code added for FY18 and forward.

  • AzEDS Integrity Rule –21006 (Student with a summer withdrawal has no year-end status from the prior year at the same school).
    • Bug fix for prior year dates.

  • AzEDS Integrity Rule –21010 (If the year end statuses are not between the last instructional day and 6/30(End of FY) then report the discrepancy as an error).
    • New Accountability, other rule for FY18 and forward.

Support Programs:

  • AzEDS Integrity Rule –50013 (The need is not valid for the support program reported. Either the need is not valid or there was no need reported. Please see the Need/Support Program Matrix for valid Support Program/Need combinations).
    • Added validation for ‘Other Giftedness’ Need.

Posted in AzEDS Updates, Integrity, News from IT, Releases |