AzEDS Updates


August 17th, 2017

Integrity Rule Changes releasing August 17, 2017

On 8/17/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

SPED:

AzEDS Integrity Rule 40067 states: “If a SPED program is submitted for a student without Main SPED School indicator, then report the discrepancy as an error.” Students who were not submitted with a Main SPED School Indicator will now fail this rule as intended.

Posted in AzEDS Updates, Integrity, Releases |
August 2nd, 2017

Integrity Rule Changes releasing August 2, 2017

On 8/2/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10021 states: “DOA must match the DOR for Open Enrollment.” A small amount of students who had correct enrollment information will now pass this rule.

Accountability: AzEDS Integrity Rule 21005 states: “Summer withdrawal codes other than S7 are only valid between July 1 and the first instructional day.” Students with a withdrawal type of S5 will now pass this rule which in turn will correct the invalid failures for rules -21004 and -21001.

Posted in AzEDS Updates, Bugs, Integrity, Releases |
July 28th, 2017

Integrity Rule Changes releasing July 28, 2017

On 7/28/17, Development will release changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Support Program: AzEDS Integrity Rule 50020 states: “This student may not receive program services for the same support program at more than one LEA at a time.” If a student has three different program records at three unique districts, and two of these records have overlapping dates, then this rule will no longer fail for the district that has correct data.

AzEDS Integrity Rule 50020 states: “This student may not receive program services for the same support program at more than one LEA at a time.” Students who have concurrent support program enrollments at different schools within the same LEA will no longer this rule.

Posted in AzEDS Updates, Bugs, Integrity, News from IT, Releases |
July 13th, 2017

AzEDS FY17 EOY Update

Dear LEAs and Vendors,

This is a reminder that AzEDS REST API 2.3 environment for Fiscal Year 2017 will no longer accept data submissions after Friday, July 14th, at 5:00PM Arizona Time for non-915 purposes.

The final statewide Integrity and Aggregation processing for Fiscal Year 2017 will run later that evening. From that point forward, Fiscal Year 2017 AzEDS reports will remain stagnant outside of changes made through the 915 process.

Please refer to the following blog post for information on how to transition to submitting AzEDS data for Fiscal Year 2018.

Posted in API and Data Processing, AzEDS Updates |
July 13th, 2017

Integrity Rule Changes releasing July 12, 2017

On 7/13/17, Development will release the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Accountability: AzEDS Integrity Rule 20005 states: “Only one ‘E’ code is allowed for a student/school/grade in a single school year.” This Rule will now allow for more one ‘E’ code if student has enrollment(s) in a non-public school.

DRP: AzEDS Integrity Rule 80031 states: “Monthly progress must be submitted by the 14th calendar day of the subsequent month. Monthly progress is null in a previous month.” This Rule has been modified from an “Error” to a “Warning.”

Membership: AzEDS Integrity Rule 10200 states: “Students who have received a high school diploma may not enroll in a public school.” The Rule now includes the following criteria: “Except for students in enrolled in JTEDs FY17 only, who also have JTED enrollment on February 1, 2016.”

AzEDS Integrity Rule 10082 states: “The absence amount has to be less than the FTE value of the membership for enrollment, withdrawal and readmission days.” This Rule has been modified from an “Error” to a “Warning.”

Posted in AzEDS Updates, Integrity, News from IT, Releases |
June 20th, 2017

Integrity Rule Changes as of June 15, 2017

On 6/15/17, Development released the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10203 states: “Attendance minutes expected in the future should not be reported.” New Rule with Error severity: Prepopulated attendance minutes are not considered valid and can impact average daily attendance for student groups required to submit minutes (PS, homebound, AOI)

AzEDS Integrity Rule 10204 states: “Prepopulated absences are not considered valid and can impact a school’s average daily attendance.” New Rule with Warning severity: Prepopulated attendance minutes are not considered valid and can impact average daily attendance for student groups required to submit minutes (PS, homebound, AOI) so LEAs should be warned about the potential impact.

Accountability Non-payment: AzEDS Integrity Rule 21002 states: “Withdrawal Code W7 (Graduated) requires a student to have an established cohort year.” New Rule with Error severity: Confirming the student has a Cohort record before graduation

Posted in AzEDS Updates, Integrity, Releases |
June 20th, 2017

915 Technical impact and File Specifications

FY17 will be the first year AzEDS will support the 915 process, see the 915 Technical impact and File Specification for more details. More information will be coming at a later date, in the meantime; here is the new approval file specification School Finance will be requiring and a high level overview of the process.

If you have any questions, please contact AzEDS Support via Service Manager.

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases, State SIS Updates |