AzEDS Updates


September 28th, 2017

Integrity Rule Changes releasing September 26, 2017

On 9/26/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership:

AzEDS Integrity Rule -10116 states: “The Track submitted for a student’s enrollment record must be for the school the student is attending (JTED, Private School, Public, or Charter) or the Track for the LEA under which the school resides (Private School,Public or Charter).” This rule is currently not working correctly in the AzEDS REST API 3.0. As a short term solution, JTED validations have been disabled for this rule until a long term solution is developed.

Accountability:

AzEDS Integrity Rule -20037 states: “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.” This rule has now been disabled in AzEDS.

Posted in AzEDS Updates, Bugs, Integrity, Releases |
September 28th, 2017

UPDATE 9/29/17: Integrity Rule -20023 Failures

Update on 9/29/17: In order to ensure your data is collected for the November payment, this rule will be temporarily modified from an error to a warning. This will ultimately be reinstated as an error once the bug has been resolved.

Accountability AzEDS Integrity Rule 20023 states: “Date falls outside this school’s calendar.”

Development is researching the reason this rule is failing. We will be updating this post with any new information and an ETA for a resolution.

ADM will not be affected for those records submitted with summer withdrawal codes.

Posted in AzEDS Updates, Bugs, Integrity |
August 30th, 2017

Fiscal Year 2018 Format for Track Submissions

In Fiscal Year 2018, AzEDS REST API 3.0 requires Track Calendars to be submitted in a format that differs from earlier releases.

In prior Fiscal Years, Vendor SIS’s would send a request command at the AzEDS database to confirm whether or not a Track existed at the School level. Once the information was located, the following data would need be sent to AzEDS:

  • TrackEducationOrganizationID: (Example – SchoolID)
  • TrackSchoolYear: (Example – 2017)
  • TrackNumber: (Example – 1)

If the School did not have a Track Calendar, then the user would need to submit the following information at the LEA level:

  • TrackEducationOrganizationID: (Example- LEAID)
  • TrackSchoolYear: (Example – 2017)
  • TrackNumber: (Example – 1)

In AzEDS REST API 3.0 for FY18, all Schools have a Track Calendar tied to the LEA that the School Calendar falls under. As a result, Track data is now submitted as follows:

  • SchoolID: (Example – SchoolID the user is submitting the enrollment to)
  • TrackLocalEducationAgencyID: (Example- LEAID the School Calendar falls under)
  • TrackNumberDescriptorId: (Example – 01)

For example, if a student is tuitioned out to a private school, then the district of residence must submit the Track with the district of residence’s LEAID as part of the TrackLocalEducationAgencyID. The TrackLocalEducationAgencyID cannot be submitted as the SchoolID, else it will be rejected with a 409 error.

Posted in API and Data Processing, AzEDS Updates |
August 30th, 2017

Integrity Rule -21002 Incorrectly Failing

To AzEDS users,

Integrity Rule -21002 (Students need to have a cohort year established and be in grades 9-12 to graduate) is failing during the validation process in AzEDS. ADE is working to push Fiscal Year 2018 data from the Operational Data Store to the Accountability Data Mart; CohortYear is maintained by ADE Accountability unit. Tentatively, this process should be completed by late September.

Because this failure is part of the “Accountability NonPayment” rules, your payments will not be impacted.

Posted in AzEDS Updates, Integrity |
August 24th, 2017

Integrity Rule Changes releasing August 24, 2017

On 8/24/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership:

AzEDS Integrity Rule 10091 states: “Absence/Attendance date falls outside the enrollment.” The rule has been enhanced to pass for students who have blocks of up to 10 consecutive, unexcused absences immediately following a withdrawal code of W1, W4 or W5. A bug has also been resolved so the rule will now correctly validate that attendance / absence dates are valid session days.

Posted in AzEDS Updates, Integrity, Releases |
August 17th, 2017

Integrity Rule Changes releasing August 17, 2017

On 8/17/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

SPED:

AzEDS Integrity Rule 40067 states: “If a SPED program is submitted for a student without Main SPED School indicator, then report the discrepancy as an error.” Students who were not submitted with a Main SPED School Indicator will now fail this rule as intended.

Posted in AzEDS Updates, Integrity, Releases |
August 2nd, 2017

Integrity Rule Changes releasing August 2, 2017

On 8/2/17, Development released changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10021 states: “DOA must match the DOR for Open Enrollment.” A small amount of students who had correct enrollment information will now pass this rule.

Accountability: AzEDS Integrity Rule 21005 states: “Summer withdrawal codes other than S7 are only valid between July 1 and the first instructional day.” Students with a withdrawal type of S5 will now pass this rule which in turn will correct the invalid failures for rules -21004 and -21001.

Posted in AzEDS Updates, Bugs, Integrity, Releases |
July 28th, 2017

Integrity Rule Changes releasing July 28, 2017

On 7/28/17, Development will release changes to the following Integrity Rule(s): For a list of FY18 rule changes, please see FY18 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Support Program: AzEDS Integrity Rule 50020 states: “This student may not receive program services for the same support program at more than one LEA at a time.” If a student has three different program records at three unique districts, and two of these records have overlapping dates, then this rule will no longer fail for the district that has correct data.

AzEDS Integrity Rule 50020 states: “This student may not receive program services for the same support program at more than one LEA at a time.” Students who have concurrent support program enrollments at different schools within the same LEA will no longer this rule.

Posted in AzEDS Updates, Bugs, Integrity, News from IT, Releases |
July 13th, 2017

AzEDS FY17 EOY Update

Dear LEAs and Vendors,

This is a reminder that AzEDS REST API 2.3 environment for Fiscal Year 2017 will no longer accept data submissions after Friday, July 14th, at 5:00PM Arizona Time for non-915 purposes.

The final statewide Integrity and Aggregation processing for Fiscal Year 2017 will run later that evening. From that point forward, Fiscal Year 2017 AzEDS reports will remain stagnant outside of changes made through the 915 process.

Please refer to the following blog post for information on how to transition to submitting AzEDS data for Fiscal Year 2018.

Posted in API and Data Processing, AzEDS Updates |