AzEDS Updates


June 20th, 2017

Integrity Rule Changes as of June 15, 2017

On 6/15/17, Development released the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10203 states: “Attendance minutes expected in the future should not be reported.” New Rule with Error severity: Prepopulated attendance minutes are not considered valid and can impact average daily attendance for student groups required to submit minutes (PS, homebound, AOI)

AzEDS Integrity Rule 10204 states: “Prepopulated absences are not considered valid and can impact a school’s average daily attendance.” New Rule with Warning severity: Prepopulated attendance minutes are not considered valid and can impact average daily attendance for student groups required to submit minutes (PS, homebound, AOI) so LEAs should be warned about the potential impact.

Accountability Non-payment: AzEDS Integrity Rule 21002 states: “Withdrawal Code W7 (Graduated) requires a student to have an established cohort year.” New Rule with Error severity: Confirming the student has a Cohort record before graduation

Posted in AzEDS Updates, Integrity, Releases |
June 20th, 2017

915 Technical impact and File Specifications

FY17 will be the first year AzEDS will support the 915 process, see the 915 Technical impact and File Specification for more details. More information will be coming at a later date, in the meantime; here is the new approval file specification School Finance will be requiring and a high level overview of the process.

If you have any questions, please contact AzEDS Support via Service Manager.

Posted in API and Data Processing, AzEDS Updates, News from IT, Releases, State SIS Updates |
June 15th, 2017

EOY AzEDS Update and Plan

Dear LEAs and Vendors,

The intent of this post is to address the end-of-year process for data submissions.

  • FY17 Data Submittal final date – July 14th @ 5pm Arizona Time.
  • FY18 Data Submittal – Opens on July 1st

LEAs and SIS vendors must submit data using the appropriate URL AND fiscal year in the URL listed below:

PROD URLs – Production REST API for LEA’s:

  • REST API 2.3 URL (for FY2017): https://rest-api.azeds.azed.gov

    https://rest-api.azeds.azed.gov/api/v1.0/2017/

    The URL stays the same for FY17 data submittals, it must include 2017.

  • REST API 3.0 URL (for FY2018): https://rest-api-r3.azeds.azed.gov

    https://rest-api-r3.azeds.azed.gov/api/v2.0/2018/

    Note: The URL has changed for FY18 data submittals. (due to Data Schema changes in EdFi 2.1)

To ensure the LEA SIS is configured properly for each fiscal year, the LEA should refer to their vendor communications, support documentation or vendor contact to setup properly.

There is no change to the key and secret assigned to each district for AzEDS access.

For data elements required for the new fiscal year, please refer to the AzEDS 3.0 Use Case document on AzEDS Developers Site.

Sincerely, AzEDS Team

Posted in AzEDS Updates, News from IT, Releases |
May 23rd, 2017

Integrity Rule Changes May 23, 2017

In late April and May, Development released the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10021 states: “DOA must match the DOR For Open Enrollment” Corrected bug when Student would incorrectly failed rule even though the DOA and DOR match.

AzEDS Integrity Rule 10026 states: “Student must be at least 6 years old by January 1st to generate funding for grades higher than kindergarten.” Changed rule to not apply to students marked with tuition payer code “2, no tuition,” ​

AzEDS Integrity Rule 10071 states: “Absences must be submitted instead of attendance minutes for this student.” Corrected bug when Homebound students were incorrectly failing when attendance minutes were submitted.

AzEDS Integrity Rule 10072 states: “Attendance minutes must be submitted instead of absences for students with a homebound need.” Corrected bug so rule only applies to homebound instead of all needs.

AzEDS Integrity Rule 10091 states: “Absence/Attendance date falls outside the enrollment or not a valid in-session day.” Corrected bug where Students with withdrawal codes SC, C, W8 were failing.

Accountability: AzEDS Integrity Rule 20037 states: “If student is submitted with a Summer Withdrawal Code other than S7, then report the discrepancy as an informational message.” Changed by adding the S21 code to the rule so students with S21 codes will not fail any other accountability rules.

Accountability non-payment: AzEDS Integrity Rule 21001 states: “Year End Status code needs to be submitted.” as a Warning This is a new rule and corrected bug where Students with withdrawal codes SC, C, W8 were failing.

AzEDS Integrity Rule 21004 states: “Year End Status code needs to be submitted.” as an Error This is a new rule

Posted in AzEDS Updates, Integrity, Releases |
May 17th, 2017

UPDATE: SPED Integrity Rule -40055

The Exceptional Student Services Team has sent out the following alert via the ESS Data Management Listserv:

On May 22nd, integrity rule -40055 will revert back to being an integrity failure (error). For more information on the original change, please refer to the email sent on April 7th, 2017 below. For more information on SPED exit codes, please refer to the most recent SPED Exit Validations Matrix.

Please contact [email protected] if you have any questions.

Posted in AzEDS Updates, Integrity |
May 2nd, 2017

EOY FY17 and FY18 for AzEDS

Year end is quickly approaching, here is a summary of EOY dates:

  • FY17 data can be submitted until July 14th at 5pm via AzEDS 2.3 API for ALL LEAs (not just AOIs)
  • FY18 data can be submitted on July 1st via AzEDS 3.0 API

This is follow-up from the recent ASCUS meeting to confirm the dates and who can submit until July 14th, which has been reconfirmed as ALL LEAs. Integrity and Aggregation nightly processing priority will be FY17 data and after that completes, the plan is to run Integrity for FY18 data.

Posted in API and Data Processing, AzEDS Updates, Integrity, News from IT |
May 2nd, 2017

UPDATE: Integrity Rule -21001 incorrectly failing for students with “SC,” “C,” and “P” withdrawal codes

UPDATE: A resolution for this bug will not be released the week of 5/11 due to the School Finance data capture deadline. Please be aware that -21001 is a Non-Payment rule, therefore a student failing ONLY -21001 will still be eligible for ADM.

AzEDS Integrity Rule -21001 states, “Every membership needs an exit date and reason. Please submit a Year End Status or Withdrawal code and exit date.”

The AzEDS Team has identified that students with Withdrawal codes of “SC,” “C,” and “P” are incorrectly failing this Accountability Non-Payment rule.

Development is also researching the possibility that other withdrawal codes are invalidly failing this rule. We will be updating this post with these other scenarios and an ETA for a resolution.

Thank you for your continued patience.

Posted in AzEDS Updates, Bugs, Integrity |
April 21st, 2017

Integrity Rule Changes releasing April 20, 2017

On 4/20/17, Development will release the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Membership: AzEDS Integrity Rule 10071 states: “Absences must be submitted instead of attendance minutes for this student.”

AzEDS Integrity Rule 10075 states: “Attendance minutes must be submitted instead of absences for preschool and AOI students.”

AzEDS Integrity Rule 10096 states: ‘Attendance minutes are required when the field “In Attendance” is reported. Attendance minutes cannot be null or zero.”

Posted in AzEDS Updates, Integrity, Releases |
April 13th, 2017

Integrity Rule Changes releasing April 13, 2017

On 4/13/17, Development will release the Integrity rules listed below. For a final list of FY17 rule changes, please see FY17 Integrity Rules changes posted under “AzEDS Reference \ Integrity Rules \ Integrity Rules Reference”, here is a link for easy reference.

Accountability non-payment: AzEDS Integrity Rule 21000 states: “Incorrect Year End Status Code submitted for this student’s grade level.” This is a new rule

AzEDS Integrity Rule 21005 states: “Summer withdrawals other than S7 are only valid between July 1 and the first instructional day.” This is a new rule

AzEDS Integrity Rule 21007 states: “This student has been reported without a home language.” This is a new rule

AzEDS Integrity Rule 21008 states: “This student has been reported without a race.” This is a new rule

ELL: AzEDS Integrity Rule 30000 states “If there is an ELL Program overlap for a single language need, then report the discrepancy as an error.” This rule was incorrectly failing is failing even though there is no overlapping ELL need and programming.

SPED: AzEDS Integrity rule 40050 states “If a student with a SPED Need Participation does not have one Federal Primary Need indicator and receiving SPED Services, then report the discrepancy as an error.” This rule was incorrectly failing when a student had multiple concurrent Needs with the same Entry Date, and the Primary Need was withdrawn before the non-Primary Needs.

AzEDS Integrity rule 40055 states “If a student’s SPED Exit Reason does not match the student’s regular membership Year End or Withdrawal Membership status, then report the discrepancy as an error. This rule needs to re-run beginning April 1st of the fiscal year to capture mismatches and not reported. (see attachment for SPED to Withdrawal Codes matrix)

1. If a student has all of the following four values then it can run before April a. Withdrawal/Year-End exit value (Code/Reason) b. Withdrawal/Year-End exit date c. SPED Exit Code (Reason) d. SPED Exit Date 2. If any of these elements are missing, then this rule should only run after April 1 for students.” Error severity was updated to Informational from Error.

AzEDS Integrity rule 40057 states “Only one Main SPED school is allowed at a single point in time. One or more schools have also identified themselves as the Main school providing services. Please contact ESS Data Management or School Finance to determine which school(s) have concurrently indicated the Main SPED School designation. Please collaborate with these school(s) to determine the correct Main SPED School designation.” Error message was updated to: exclude “or School Finance” from ”Please contact ESS Data Management or School Finance”

AzEDS Integrity Rule 40065 states “Need categories that must exist for MD to be valid are: Two or more of HI, MOID, OI, VI; or one of HI, MOID, OI, VI and at least one of ED, MIID, SLD.” If a student has needs that satisfy the first scenario of “two or more HI, MOID, OI, VI,” and then withdraws from one to enter another need to satisfy the second scenario of “one of HI, MOID, OI, VI and at least one of ED, MIID, SLD” then this student would incorrectly fail this rule.

AzEDS Integrity Rule 40069 states “Student SPED participation must be within a membership at a school. If each day of SPED program participation does not have an enrollment at a given school in a given Fiscal Year, then report the discrepancy as an error.” Error message was updated to: A student SPED participation must be within a valid membership at a school. Please note the error may be caused by student not having valid membership due to missing DOR, Grade or Track.

AzEDS Integrity Rule 40070 states “MDSSI requires the following categories to co-exist: severe HI and severe VI or one of severe HI, severe VI and another severe disability (group B): A, EDP, MOID, OI, SID.” This is a new rule.

Posted in AzEDS Updates, Integrity, Releases |