Privacy Policy

In accordance with state and federal law, the Arizona Department of Education (ADE) provides this privacy policy to explain when information may be collected from you, how it will be used, when it might be shared, and how it will be protected. Your privacy is of the utmost importance to ADE; if you have any questions regarding this policy, please contact us.

This privacy policy is provided in compliance with A.R.S. § 41-4152 et seq. and applicable federal law. This policy applies to all public websites and web-based applications owned and operated by ADE. In the policy below, all websites and applications will be referred to as “sites”.

Provided Services

This site is provided as a service of ADE in support of educational activities in the state of Arizona, it offers information and services online that might otherwise be obtained or conducted in person, by telephone, or by correspondence. Our goal is to provide citizens with a more convenient and efficient means to interact with the agency.

Alternatives

If at any time you choose not to proceed with a transaction offered through an ADE website or application, your choice will in no way affect your ability to receive benefits or services from the agency.

Online Collection of Information

This site does not collect information about you or your personal online activities, unless you voluntarily participate in an activity that asks for such information. In other words, this site collects user information only when voluntarily submitted by the user. The information requested by this site is identical to the information that would be requested if you were conducting business with the Arizona Department of Education in person at an ADE office.

Site Analytics and Login Tokens

ADE servers automatically log certain pieces of anonymous information related to site usage. This information never identifies you personally and consists of only the following items: IP address, Internet domain, date and time of access. This data is used to analyze site usage and performance.

If you have created a login identity and/or used an authorized login pathway (such as a student information system) to enter this site, the site may use tokens or cookies to facilitate login between sections of this site, other approved ADE sites, and select local student information systems. Login information is controlled by the user or local administrators.

Notice to Parents

ADE does not maintain any sites or sections of sites directed at children under the age of 13, nor does it collect personal information from children either directly or indirectly. Any information about minor children submitted by parents to ADE will be protected in accordance with all applicable state and federal laws and guidelines, including the Children’s Online Privacy Protection Act of 1998 (COPPA) (15 U.S.C. 6501, et seq.) and the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99).

Use of Information Collected Online

ADE is fully committed to protecting the privacy of all individuals, with special consideration given to protecting all personal and identifying information (PII). Personal and identifying information submitted to or through this site will be safeguarded as required by federal and state laws, such as the Federal Privacy Act of 1974 and the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99).

Public Records

Please be aware that per A.R.S. §39-121 et seq., information submitted to this site becomes a matter of public record and subject to all laws and guidelines governing the release and protection thereof. The state or agency may be required to release this information, including personal information, in response to a public records request and in response to warrants, subpoenas and/or other court orders. However, sensitive information covered by the aforementioned federal laws and other applicable laws or statues will not be disclosed.

Information Sharing

ADE does not collect information on behalf of any other entity, public or private. However, ADE may have statutory and/or contract requirements to share submitted information with other governmental, public, or educational institutions. You will be notified should such sharing will take place.

Security

ADE has taken numerous steps to safeguard the integrity of its computer systems and networks. These steps include, but are not limited to, individual authentication, the security of transmitted data, security monitoring, auditing, and encryption of submitted information. Security methods and measures are integrated into the design, implementation, and day-to-day practices of the entire site.

External Links

This site may contain links to sites not owned or operated by ADE. When you click on one of these links, you will leave ADE web space. This privacy policy does not apply to any non-ADE site or application. Any links to external sites or applications are included for user convenience and do not imply ADE endorsement. ADE is not responsible for the accuracy or reliability of information on any non-ADE site or application.

Disclaimer — Privacy Policy Subject to Change

This privacy policy is subject to change and may be updated or revised without advance notice. Please check this page periodically to learn of any substantive change to the way in which information you disclose to this site is collected, used, or disseminated.

All information and services on this site are provided in good faith. Neither ADE nor its employees shall be held responsible for the accuracy or reliability of information on this site. Any person or entity using this site or information obtained hereon does so at their own risk.