SOS for Annual Special Education Data Collection – Workshops and Webinars

All public education agencies (PEAs) that have served special education students during the 2013-14 school year are required to submit Annual Special Education (SPED) Data information to the Arizona Department of Education (ADE).

If your PEA has NO student data that qualifies for inclusion in the Annual SPED Data Collection online application, please alert ADE/Exceptional Student Services (ESS) Data Management in writing.

The Annual SPED Data Collection consists of the following sections: Exit, Discipline, Personnel, Teacher Attrition Rate Survey, Preschool Transition, and Parentally Placed Private School Students.

Training for this mandatory data collection will be offered via webinars and regional workshops

Click on the image below to download the flyer.



To register for webinars, open the flyer and click on the date you wish to attend.

Novice Users

The novice session will be of greatest benefit to PEA personnel who are new to submitting Annual SPED Data Collection information. This webinar will be divided in two parts; you will need to register for each webinar separately.

Advanced Users

The Advanced session will detail specific changes from the previous year’s data collection for those already familiar with this data collection process.

Preschool Transition

This webinar is for PEAs that serve preschool age children and that are required to complete the Preschool Transition Report within the Annual SPED Data Collection online application.

Secure Care

This webinar is reserved for personnel from secure care schools, i.e., the Arizona Department of Corrections, the Arizona
Department of Juvenile Corrections, county juvenile detention centers, county jail facilities, or county accommodation districts that serve detained / incarcerated youth with disabilities.

Approved Private Schools

This webinar is for reserved for personnel from approved private schools who are required to complete the Personnel Report within the Annual SPED Data Collection online application.

Regional Workshops

Time: 9:00 a.m. to 1:00 p.m.
The target audience for the regional workshops is the novice user. However, these workshops are also open to advanced users who wish to receive a “refresher” on this data collection. All data requirements will be covered.

  • Friday, 5/9/2014 at Flowing Wells Unified District, Iola Frans Admin. Center
    1556 W. Prince Road, Tucson
  • Friday, 5/30/2014 at the Arizona Department of Education – Central Office
    3300 N. Central Avenue, Phoenix, 16th Floor, Rooms 100/101
  • Friday, 6/6/2014 at the Arizona Department of Education – Flagstaff Office
    3100 N. West Street, Flagstaff

To register for a regional workshop, click here.

ADE/ESS New Physical Address

We Moved

Please note the new address of the Arizona Department of Education, Exceptional Student Services section’s Phoenix office.

3300 N. Central Ave
Phoenix, AZ  85012

Click on the map to get driving directions.

Map 3300 Tower

The mailing address for all of ADE/ESS remains:

Arizona Department of Education, Exceptional Student Services
1535 W. Jefferson St., Bin #24
Phoenix, AZ 85007

Telephone: 602-542-4013
Fax: 602-542-5404

Webinar for Youth with Disabilities, Their Families, and Others Hosted by Youth Transitions Collaborative

On May 15, 2014, an educational seminar entitled “Making the VR Connection” will be held, which will be captioned, recorded, archived, and available on webinar. The collaborative, in partnership with the Office of Special Education and Rehabilitative Services (OSERS) has designed the seminar for youth with disabilities, their families, practitioners, vocational rehabilitation counselors, educators, and other stakeholders to learn the value of collaborations in transitions for students with disabilities. To register for this webinar, which starts at 10:00 a.m. mountain time, go to:

AT Boot Camp: Assistive Technology Round-Up

Aiming to have the best assistive technology services in the West? These intensive one-day trainings will help you round up the resources and skills you need! Providing quality assistive technology services is one way to make sure all of your students can access Arizona’s Common Core Standards. Registration for each of the one-day trainings is $60.00 and includes your grub (a boxed lunch). Trainings will be held in Phoenix at the Arizona Department of Education’s new location at 3300 N. Central Avenue. Registration is now open on the ADE homepage calendar, so skedaddle on over there and sign up!

January 14, 2014
iPads in Special Education
Tony Vincent
8:30 – 4:00
iPads are finding their way into the hands of excited teachers and students since thousands of useful software applications in the App Store and superb accessibility options make these devices popular. Bring your own iPad to get hands-on time with Tony Vincent as he guides you through using some of the best apps for teaching and learning the Common Core Standards. Tony will share sample activities across various subject areas and grade levels, and you’ll learn how iPads can personalize learning and engage all students. Special education and apps can certainly go  hand-in-hand!

March 11, 2014
AAC for Students with Complex Communication Needs
Caroline Musselwhite
8:30 – 4:00
This one-day workshop will focus on the use of assistive technology, including AAC devices, mobile devices, and apps to improve students’ communication and access to the curriculum based on the Common Core Standards. Participants will identify the components of communicative competence, including linguistic, social, and strategic skills, and use a rubric to select and implement appropriate strategies and technologies. Participants will review both apps designed for speech-language therapy/assistive technology and generic apps that can be creatively applied to intervention with a wide range of communication goals.

April 29, 2014
Assistive Technology: Consideration, Evaluation, and Assessment
Penny Reed
8:30 – 4:00
Are you confused about your responsibility to provide assistive technology  devices and services? Are you frustrated with delays in obtaining AT
assessments from sources outside of your district or with the cost of those assessments? Are you looking for an efficient, effective way to determine a student’s need for assistive technology? Then this workshop is for you! This workshop will present a team-based model for completing assistive technology considerations and assessment.

Back to Assistive Technology
Back to ESS Calendar

Employment for People with Disabilities the Focus of New Toolkit and Focus-Group Research Report

RespectAbilityUSA, a nonprofit organization working to empower people with disabilities to achieve the American dream, held focus groups in the Washington, DC area and polled 3,839 friends, families, and professionals in the disability community. The result is a formal report, “America at Risk: Job Crisis for People with Disabilities—Views on Solutions from 3839 People on the Front Lines” and a new toolkit for policy makers, leaders, and activists. Both are designed for those who want to use the real-life experiences and opinions of others to expand job opportunities for people with disabilities. To download a copy of the report, go to:


Getting Ready for Everyone Counts, Everyone In: Arizona’s Post School Outcomes Survey

If you wish to attend a PSO webinar training, registration is required!
To register, please click on the desired date you wish to attend and follow the GoTo Training instructions to register.
Registration questions? Please contact Sophia Estrella at 602-542-9412 or

2014 Webinar

Getting Ready for Everyone Counts, Everyone In: Arizona’s Post School Outcomes Survey

This one-hour webinar will provide tips and resources to make participation in the PSO (Post School Outcomes) Survey easy and efficient. Where can I find a current list of students who will be required to participate in the survey this summer? What is needed before data can be collected and entered for the PSO Survey? What resources are available to notify students and parents about the upcoming survey and how can I personalize these resources for my district or charter school? If the answer to any of these questions is, “I don’t know, “ this webinar will be beneficial for you.


Please visit the PSO Survey page.

OSEP Request for Information On Use of Results Data for Determinations

Request for Information on the Use of Results Data in Making Determinations Under Sections 616(d)(2) and 642 of Individuals With Disabilities Education Act (IDEA)

The U.S. Department of Education (Department) is requesting stakeholder input on how best to use results data (e.g., performance on assessments, graduation rates, and early childhood outcomes) in its accountability system under the IDEA. We believe that the Department must provide greater support to States’ efforts to improve results for infants, toddlers, children and youth with disabilities (children with disabilities). We need to ensure that States focus not only on complying with provisions of the law, but also on improving results for children with disabilities.

Dates: Responses must be received by April 25, 2014.

SOS for Census Non-Reconciliation: Last Piece of the Puzzle

Date and Time

Tuesday, April 22, 2014 3:00 PM – 4:00 PM MST


Time to close the case for PEAs that failed to reconcile their October 1 Special Education (SPED) Census for FY 2014. To learn how to complete the non-reconciliation phase of the census process, consider participating in one of two webinars offered.

Register for this webinar here.

April Webinar to Explore How to Improve School Discipline and Climate

On April 29, 2014, at 12:30 p.m. MT, The US Departments of Justice and Education will present a 90-minute webinar on principle 3 of the guiding principles of the school discipline guidance package. The webinar, “Guiding Principle 3: Equity and Continuous Improvement,” a product of the Supportive School Discipline Initiative, will identify action steps schools can use to eliminate discriminatory school discipline policies and practices and explore ways to implement the steps. Register online or get more information on the Supportive School Discipline Webinar series.

Special Education Rule Committee 4/14/14 Communique

The Special Education Rule Committee’s purpose is to examine Arizona Special Education State Board 401 rules, to propose rules that are clear, instructive, and aligned to the IDEA, and to provide guidance for implementation. Please read the April 14, 2014, Rule Making Communique for more information about the Committee, the Core Team membership, and the April 14 meeting.