After School Care Snack Program

Overview

Afterschool Care Snack Program (ASCSP)

The National School Lunch Program (NSLP) offers reimbursement to help Local Education Agencies (LEAs) serve snacks to children in Afterschool Care, or extended school day activities aimed at promoting the health and wellbeing of children and youth.

The purpose of the programs providing snacks must be to provide care in afterschool settings or provide an extended school day. Afterschool Care Snack Programs (ASCSP) must be:

  • Operated by the school district (the LEA does not have to use the school’s personnel, but they must retain final administrative responsibilities);
  • Open to all students;
  • Provide regularly scheduled activities in an organized, structured, and supervised environment. These activities must include educational or enrichment activities.

Any extracurricular activities such as the school choir, debate team, drama society etc. can qualify to participate in the snack program if their basic purpose is to provide afterschool care. It must be emphasized that under no circumstances can athletic programs participating in competitive interscholastic sports be approved as afterschool care programs (i.e. JV Basketball, Varsity Soccer, Swim Team, etc.). However, programs that include supervised athletic activity in conjunction with education or enrichment activities may participate in the snack program. Eligible programs must be open to all students and not limit membership for reasons other than security or space.

To participate in the ASCSP, schools must complete Section 10, Afterschool Care Snack Program, on the site application in CNP Web. The description of the education or enrichment activity must describe the activity and state that the program is open to all. Sites can apply for ASCSP at any time during the school year. Simply submit revised site and sponsor applications in CNP Web.
For complete details on operation of the ASCSP, please refer the ADE Child Nutrition Programs Manual.

You can also visit the USDA’s Afterschool Snack page for additional information.

Meal Pattern

The Afterschool Care Snack Program Meal Pattern
In order to be counted as reimbursable snacks, the snack must contain at least two different components from the following four choices, in the required amounts based on the age of participants:

  • Fluid milk
  • Meat or meat alternate
  • Vegetables or fruits; 100% vegetable or fruit juice
  • Whole or enriched grain product.

A chart outlining the meal pattern requirements for the various ages is available.

A variety of snack ideas are also available.

*Note: The New Meal Pattern has not affected the requirements for the Afterschool Care Snack Program.

Reimbursement
When participating sites serve snacks that meet the ASCSP meal pattern, they are eligible to receive reimbursement. All snacks must be served after the regular school day ends, and reimbursement amounts vary depending on the eligibility of the site.

  • Site Eligible– Sites that have at least 50% of enrolled students eligible for free or reduced-price meals are site eligible.
  • Area Eligible– Sites that do not have at least 50% of enrolled students eligible for free or reduced-price meals, but are located in an attendance area of a school that has at least 50% of enrolled students eligible for free or reduced-price meals are area eligible. The attendance area is a school’s specific area boundary lines.
  • Neither Site nor Area Eligible– Sites which are neither site eligible nor area eligible can still participate in the ASCSP. However, they must count and claim snacks by eligibility category (free, reduced price, and paid), using a benefit issuance document, and they must have documentation of each students’ eligibility.

All snacks served at a site and area eligible site are served free of charge, and they are all claimed at the free reimbursement rate. Sites that are neither site nor area eligible may not charge students who are eligible for free meals for a snack, and they cannot charge more than 15 cents to students who are eligible for reduced-price meals.

Schools and RCCIs are not eligible to receive reimbursement for snacks served on weekends or holidays, including vacation periods. If an LEA operates NSL P and claims reimbursement for lunches served during summer school, they may also claim snacks served to students during this period.

The current reimbursement rates for ASCSP are coming soon!

Record Keeping

In order to claim snacks for reimbursements, all programs are required to maintain production records that support the number of snacks served, as well as the eligibility of each student served (if applicable).

Meal Counts– Programs must maintain accurate documentation of the number of students who receive a reimbursable snack. Simply using attendance rosters is not sufficient. Sites must be able to show which students took a snack each day.

Monthly Claims– Sites that participate in the ASCSP will include the total number of snacks served during the month on the monthly reimbursement claim. ADE has guidance for how to submit a claim in CNPWeb.

Free and Reduced-Price Applications (if applicable)- Programs that are neither site nor area eligible must maintain documentation supporting the eligibility status of each student (free, reduced-price, paid). The documentation used for NSLP is sufficient and is typically maintained by the district Food Service Department.

For Residential Child Care Institutions, please refer to the eligibility requirements for RCCIs. They remain the same for the ASCSP.

Production Records– Programs must keep detailed record of how many snacks are prepared and served each day. This production record form be used for ASCSP.

Site Reviews– Each afterschool care program should be reviewed two times a year; the first review should be made during the first four weeks that the school is in operation each school year, and the second review can occur at any time. Year round schools or year round residential child care institutions (RCCI) should review the ASCSP during the first four weeks of its initial year of operation, once more during the first year of operation and twice each year thereafter. The LEA should keep the review forms on file.

FAQ

Is my site eligible to participate in the Afterschool Care Snack Program?

In order to be eligible for participation in the afterschool care snack program, sites must:

  • Participate in the NSLP;
  • Provide afterschool programming that is open to all students for the primary purpose of providing care;
  • Include education or enrichment in the afterschool care programming.What type of snacks must be served?

What type of snack must be served?

In order to be counted as reimbursable snacks, the snack must contain at least two different components from the following four choices, in the required amounts based on the age of participants:

  • Fluid milk
  • Meat or meat alternate
  • Vegetables or fruits; 100% vegetable or fruit juice
  • Whole or enriched grain product.

Visit the Afterschool Care Snack Program Meal Pattern page for additional resources.

How much reimbursement will my site get for serving snacks?

Reimbursement amounts will vary based on the eligibility of the site. Sites that are site or area eligible will serve snacks free of charge, and will count and claim all snacks at the free reimbursement rate. Sites that are neither site nor area eligible will count and claim snacks based on the eligibility status of the students participating in the snack program.

For more information about reimbursement rates, visit the Afterschool Care Snack Program Reimbursement page.

If my site is neither site nor area eligible, do I have to collect household applications to determine the eligibility of each student?

No. Since the site is part of the NSLP, the eligibility documentation used to for lunch claims is also used for afterschool care snack claims. Visit the Afterschool Care Snack Program Record Keeping page for more information about eligibility documentation for the snack program.

How can I apply to start an Afterschool Care Snack Program at my site?

To participate in the ASCSP, sites must complete Section 10, Afterschool Care Snack Program, on the site application in CNP Web. The description of the education or enrichment activity must describe the activity and state that the program is open to all. Sites can apply for ASCSP at any time during the school year. Simply submit revised site and sponsor applications in CNP Web. Talk with your School Food Authority for more information about updating the information in CNP Web if you are unfamiliar with that process.

What records need to be kept on file for the Afterschool Care Snack Program?

A detailed description of the record keeping requirements can be found on the Afterschool Care Snack Program Record Keeping page.

What if I want to provide afterschool meals instead of just a snack?

Sites interested in providing evening meals should contact the Child and Adult Care Food Program (CACFP) for more information about the At-Risk Afterschool Meals program. Contact (602)-542-8700 and ask for the CACFP Specialist of the Day.