Catalog of Federal Domestic Assistance (CFDA)
The CFDA provides a full listing of all Federal programs available to State and local governments (including the District of Columbia); federally-recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi- public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals.
CFDA Online (click here).
Cash Management Reports
Cash management report is due the first month of an initial disbursement or when local carryover is amended/ approved into the project, whichever comes first. Click here to go to FAQ’s: Cash Management Report. All federal project must submit a cash management report during 1st through 18th of each month.
Grants.Gov
Grants.gov is your source to find and apply for federal grants. To learn more, click here.
Grants Management Guidelines
Enforcement for Noncompliance
Grants Management Handbook, Jan 2013
High Risk Subgrantee
Multi-Year Fund Carry Over Matrix (click here)
Funds remaining from a previous year’s allocation may be amended into the current year project’s budget. The project into which funds are amended must be appropriate, for the same purpose, and approved by the ADE program office administering the grant.
Maximum Allowable Indirect Cost & Capital Outlay Justification Requirements (click here)
Please use this document as a guideline only for Fiscal Year 2012.
Requirements may vary by applicant per programmatic guidelines. Contact the appropriate program office for more information.
Capital Outlay Justification Page includes the details of intended capital outlay expenditures.
Indirect Costs are those expenses that are incurred for the joint benefit of more than one project and cannot be readily and specifically identified with a particular project without effort disproportionate to the results achieved. Indirect Costs can ONLY be applied to federally funded projects; however, they may be restricted or disallowed on some federal grants. The maximum amount payable is calculated by multiplying the Approved Restricted Rate times the Actual Subtotal Expenditures. Click here to download the Maximum Allowable Indirect Cost Matrix by grant.
For districts with the county as its fiscal agency, approved Indirect Cost Rate from Maximum Allowable Indirect Cost Matrix document means “Combined Indirect Cost Rate” if it doesn’t exceed a grant’s maximum indirect cost rate.
OMB Circulars
OMB Circulars are instructions or information issued by the U.S. Office of Management and Budget (OMB). The circulars establish principles and standards for determining costs for Federal awards carried out through grants; establish consistency and uniformity among Federal agencies in the management of grants and cooperative agreements; and sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending Federal awards.
- The most commonly used OMB Circulars by Arizona LEAs are for -State, Local and Indian Tribal Governments (Circular A-87);
- Grants and Cooperative Agreements With State and Local Governments (Circular A-102);
- Cost Principles for Non-Profit Organizations such as non-profit Charter Schools (Circular A-122); and
- Audits of States, Local Governments and Non-Profit Organizations (Circular A-133) and (June 2012 Compliance Supplement).
Returning Funds
For LEAs who are returning grant award funds, please click here for a downloadable form and brief instructions.
State of Arizona, Office of the Auditor General
Uniform System of Financial Records for Arizona School Districts (USFR) and Chart of Accounts (click here)
Uniform System of Financial Records for Arizona Charter Schools (USFRCS) (click here)
U.S. Department of Education: Funding
Funding includes information about grant opportunities (applications and discretionary) and managing grants (payments, performance reports, administrative changes).
Ed.gov: Funding (click here)
