Useful Documents/Links

Please be sure to stop by Glossary, Contacts, and FAQ’s.
Grants Management External Guidelines (Business Rules)	Grants Management External Guidelines includes High Risk, Grants Management Handbook, Business Rules for Districts and Charters, and General Statement of Assurances.
All Program List	Sometimes it is very hard to find information on a specific grant program. Click on the All Program Link to find your grant program information or specific requirements.
Federal Fiscal Requirements	This link includes Time and Effort, Fixed Assets, ESS monitoring information, and other useful resources.
Cash Management Report	Reminder: Cash management report is due the first month of an initial disbursement or when local carryover is amended/ approved into the project, whichever comes first. Click here to go to FAQ’s: Cash Management Report. All federal project must submit a cash management report during 1st through 18th of each month.
ADE PassThrough Federal Grants – Grantor Number List	Please review the list of FY 2011 ADE Passthrough Federal Grants’ Grantor numbers. Your auditor might request this list. Also you may find the individual list on your project summary.
Indirect Cost Link	Please find ADE approved Indirect Cost rates and Instructions on how to access Indirect Cost rate through Common Logon. Click here to go to Grants Management Enterprise’s Indirect Cost Web site or FAQ’s: Indirect Cost Rate.
Multi-Year Fund CarryOver Matrix	Funds remaining from a previous year’s allocation, that, if the program allows, may be amended into the current year project’s budget. The project into which funds are amended must be appropriate, for the same purpose, and approved by the ADE program office administering the grant.
Maximum Allowable Indirect Cost & Capital Outlay Justification Requirements	Please use this document as a guideline only for Fiscal Year 2012. Also, requirements may vary by applicant, per programmatic guidelines. Contact the appropriate program office for more information.Capital Outlay Justification Page includes the details of intended capital outlay expenditures. Indirect Cost – Those expenses that incur for the joint benefit of more than one project and cannot be readily and specifically identified with a particular project without effort disproportionate to the results achieved. Indirect Cost can ONLY be applied to federally funded projects, however, may be restricted or disallowed on some federal grants. The maximum amount payable is calculated by multiplying the Approved Restricted Rate times the Actual Subtotal Expenditures. Click here to download the Maximum Allowable Indirect Cost Matrix by grant. *For districts with the county as its fiscal agency, approved Indirect Cost Rate from Maximum Allowable Indirect Cost Matrix document means “Combined Indirect Cost Rate” if it doesn’t exceed a grant’s maximum indirect cost rate.
FY 2009 Chart of Account Matrix Update	“FY 2009 Chart of Accounts Matrix” is to be used as a guideline, with final responsibility for coding resting with the applicant/subrecipient. Contact the appropriate Program Area administering the grant for further information.Please reference the Auditor General’s web site for changes in detail effective July 1, 2007 on Chart of Accounts. Click to view the updates: School Districts and Charter Schools
General Statement of Assurance	“FY 2012 General Statement of Assurance” was due by June 10, 2011. If you would like to add or remove GSA signers after submitting the fiscal year General Statement of Assurances, please visit General Statement of Assurance link and utilize Change Form.General Statement of Assurance web site also includes information for a New LEA or existing LEA’s data change such as Name change, warrant address change.
Useful Links
U.S. Department of Education: Grants & Contracts	“U.S. Department of Education: Grants / Contracts” includes application packages for grant competitions, option to browse ED programs by topic, active contracts, contract solicitations, and other contract information at ED, the ED discretionary grants application process, forecast of funding opportunities, Funding announcements and more. Click the link to go to http://www.ed.gov/fund/landing.jhtmldirectly.
Grants.Gov	“Grants.gov” is your source to Find and apply for Federal government grants. Click the link to go to http://www.grants.gov/directly and search for a grant.
Indirect Cost	“OCFO: Office of the Chief Financial Officer” provides Overview information on Indirect Costs. Click the link to go to http://www.ed.gov/about/offices/list/ocfo/intro.htmlOCFO’s Indirect Cost Overview website directly.
OMB Circular A-133	OMB Circular A-133 contains information on Audits of States, Local Governments, and Non-profit Organization. Please visit Compliance Supplement, Appendix A: Data Collection Form, Appendix B: 2005 OMB Compliance Supplement Update. Click the link to go to http://www.whitehouse.gov/omb/circulars/index.htmlOMB Circulars Home page directly.
CFDA	“The Catalog of Federal Domestic Assistance: CFDA” gives you access to a database of all Federal programs available to State and local governments; (including the District of Columbia); federally -recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi-public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals. After you find the program you want, contact the office that administers the program and find out how to apply. Click the link to go to https://www.cfda.gov/ CFDA Homepage.
Certain Grants Management documents are PDF files which require Adobe Reader. The latest version of Adobe Reader can be obtained from http://get.adobe.com/reader/ For more information please contact the Grants Management Office at (602) 542-3470 or E-mail grantsmanagementgroup@azed.gov