FAQs General Statement of Assurance

If you see a term or acronym here that you do not understand, use the toggle buttons above to visit the Grants Management Glossary. You can use search tools to quickly find terms on any page by using the ‘Find’ function. To get the ‘Find’ function hit Ctrl F or click on Edit in the menu bar, scroll down and click on Find.

You might notice the same question but it has different answers throughout the FAQ section. Answers can vary depending on the process in question. Check and make sure you are reviewing the question that corresponds only to the process you’re questioning. A majority of the following FAQs can also be answered in the Grants Management Handbook, which is located as a download on the Grants Management Enterprise homepage.

General Statement of Assurance

It is a document that guarantees accountability to the United States and to the State of Arizona. All LEAs wishing to apply for and receive grant monies must have a current GSA on file at the Arizona Department of Education (ADE). This document is renewed yearly, and is due by May 31st. It is available on the Grants Management Enterprise homepage as a download.

Upon the LEA’s submittal of the GSA, access to the secure Grants Management processes is provided for the fiscal year. A Common Logon userID is assigned for each authorized signer. The Grants Management unit internally requests the permissions, which is then provided by the ADE Support Center. If you have any questions regarding your Common Logon account, contact the ADE support center at 602-542-7378 or toll-free 1-866-577-9636.

Visit the Grants Management Enterprise glossary under the term/definition “W-9″ to download and/or print a copy of the W-9 form in pdf format.

No, this is a district and charter school decision.

For charter schools the Charter Holder Contract Signer must sign as the primary signer on Page IV and Page VI (which will be verified). The Charter Holder can designate additional signers under “Other Authorized Agents’ Signatures”.

Usernames and passwords will remain the same year to year unless the user changes it through the Common Logon site.

If you have any questions regarding your Common Logon account, contact the ADE support center at 602-542-7378 or toll-free 1-866-577-9636.

A userID should always be securely protected and considered proprietary. Persons “loaning” their userID do so at their own discretion. However, Grants Management is able to assign “capture only” permission for data entry purposes only. This allows the user to enter data, but not submit.

CAPTURE access allows a user to enter data but not submit through the Grants Management Enterprise System. The person will not be a signer on the General Statement of Assurance but a person who is a signer for the current year must request this level of permission for the user.

To request a user to have CAPTURE access a typed letter to the ADE Grants Management Office requesting a person to have CAPTURE access must be submitted. The letter must be submitted on LEA (your entity’s) letterhead and include 1) the name and title of the authorized representative (on the current year GSA) who is requesting the permission, and 2) the name, title, email address and phone number of the person being added. The requestor must sign the letter in blue ink. The new user will be notified of his/her own userID through the ADE Support Center.

Submit a typed letter to the ADE Grants Management Office requesting an additional signer(s) to the General Statement of Assurance. The letter must be submitted on LEA (your entity’s) letterhead and include 1) the name and title of the authorized representative (on the current year GSA) who is requesting the addition, and 2) the name, title, email address and phone number of the person being added. The requestor and new designee(s) must both sign the letter in blue ink. The new signer(s) will be notified of his/her own userID through the ADE Support Center.

Submit a typed letter to the ADE Grants Management Office requesting that the person listed be removed from the GSA. The letter must be submitted on LEA (your entity’s) letterhead and can only be requested by a person who is already an authorized signer on the current year GSA. Type the name of the person to be removed, and type the name and title of the authorized signer who is requesting the removal. The authorized signer’s signature must be affixed in blue ink.

Grants Management cannot provide a forgotten password. The assignment of userIDs and passwords are now handled through ADE Support Center. To have your password reset you can call the ADE Support Center at 602-542-7378 or outside the Phoenix metro area at 1-866-577-9636.

Arizona Department of Education
Grants Management Bin #3
1535 W Jefferson St
Phoenix, AZ 85007
Phone: (602) 542-3695
Fax: (602) 542-4063
grants@azed.gov