ESS Fiscal Monitoring Schedule:

• FY2014 Second Quarter Schedule of Monitorings
• FY2014 Third Quarter Schedule of Monitorings
• FY2014 Fourth Quarter Schedule of Monitorings

• FY2015 First Quarter Schedule of Monitorings

2nd Quarter FY2015 Schedule: Coming soon!!

Fiscal Guidance (Time and Effort, Procurement, etc….)

• Corrective Action Plan Development
• Coversheet for Corrective Action Plans
• Sample Time and Effort Policy
• State Rules for Appealing Audits
• Time and Effort Checklist
• U.S. Department of Education Guidance:  Funds for Part B of the Individuals with Disabilities Education Act (IDEA) Made Available Under The American Recovery and Reinvestment Act of 2009 (ARRA)

You have been selected for an ESS Federal Fiscal Monitoring ~ Now What?

1. ADE will contact the school and request expenditure detail reports – Day one – ADE will allow for one week to provide the expenditure reports, however, the more quickly these are sent to us, the faster the process will go
2. ADE will conduct the risk analysis (if no risk is indicated, a preliminary letter will be sent)
   If more information is required ADE will contact the school and provide details– a selection will be made and will also include requested policies and procedures. (approximately day 10-12)
3. Source documentation will need to be sent to ADE for analysis (the school will be provided 14 day, however, the faster the information is provided and the more complete the documentation the faster the analysis will be completed)
4. Close out notes will be provided or an on-site visit will be scheduled

FY2015 Timeline for Monitoring

Process View

Complete Source Documentation

Frequently Asked Questions…

Can I use my IDEA Basic Entitlement Grant to purchase food?     

Food Purchase memorandum – March 4, 2014

What Special Education Certifications are accepted as Highly Qualified and Allowable within IDEA Basic Grants?   Go to Special Education Certification webpage