Vendor Screening for Debarred Vendors

Please update your entity’s official operating procedures.  Searches for debarred vendors can no longer be done through EPLS (  Please go to > Search Records > Advanced Search – Exclusion.  For additional guidance, please visit the procurement section of our Fiscal Guidance webpage where an example by Denver Public Schools is provided.

Webinar Recordings – Completion Reports and User Administration in the New GME

To access recordings of our webinars go to

July 3rd –

June 19th –

You may also access these links through the Document Library in the new GME at ADE Connect.

Submission of Audit Reports

Beginning October 2014, the following will only be accepted in electronic format. ADE will no longer accept hard copies.

  • Audit reports (Financial Statement report /Comprehensive Annual Financial Report (CAFR)) ,
  • USFR Compliance Questionaires, and
  • Single Audit Reporting Packages


Please submit the above referenced items to SINGLEAUDITS@azed.govFor more information, please visit our Independent Audits webpage.

Character Education Special Plate Fund

The Arizona Department of Education (ADE) is accepting grant applications from private 501(c) (3) character education organizations to provide character education programs and training to Arizona school districts and charter schools.  Please visit our Request for Grant Applications webpage for more information.

Audit Evaluation Forms

To reduce the administrative burden on LEAs, Audit Evaluation Forms are not being collected by the Arizona Department of Education. Audit Evaluation Forms need not be submitted to either the Grants Management Division or the Audit Unit.

If you have further questions, please e-mail us at

Internet Explorer 10

Please be advised that the current GME system does not support Version 10 of Internet Explorer (IE).  We have found that users that have upgraded to this version of the browser are not able to save amendment and application data.  The system continues to support Version 8 IE.  The new GME system will however support newer versions, like 10, of IE within the coming fiscal year. 

If you are having issues with your amendments, applications or completion reports saving, review the version of IE you are using.  If you are still having issues please feel free to contact Sarah Hendrix, 602 542-4494 or Sarah Heikkila 602 542-4339 for assistance.

Just as a reminder, the current GME system still only supports IE.

FY 2014 General Statement of Assurance Form

The deadline for the FY2014 General Statement of Assurance is May 17, 2013.

The form can be obtained on the Grants Management website under GSA > General Statement of Assurance.


Should you have any questions or issues with the form, please contact us by email or phone.

UPDATED: Arizona’s Common Core Standards Implementation Guidance

In an effort to provide further guidance around implementation of Arizona’s Common Core Standards, ADE has created several guidance documents related to potential uses of both federal and state funds. These documents provide general guidance and guidance on activities specific to several funds.

An overview is posted here.

ADE’s Grants Management team is interested in your thoughts on the Common Core Standards funding guidance provided on our site. A webpage has been created to capture your feedback here. We appreciate your time and assistance.

Questions about CCR Registration

ADE Grants Management has received questions concerning the CCR registration.  The System for Award Management or SAM has complied a list of questions and answers.  We have posted it here, but the SAM website will be your best guide for answers.  We regret that we cannot assist with the actual CCR process, however, the SAM site does provide a number for technical and customer service question. 

Thank you,

ADE Grants Management

Grants Management Training Manual is Updated!

We have updated the Grants Management Handbook!

The handbook now includes:

  • Step by Step instructions for working within Grants Management Enterprise (GME)
  • New Payment System Instructions
  • Information about Holds
  • Information about Applications, Amendments, and Completions reports

View the handbook here.