School Finance Updates

School Finance Updates Memo, 14-036, has been posted. And is located at

Some of the contents you’ll find in the memo include:  SDER Preliminary TEI REPORTS; FY2015 Deadline for Operation Approval of 200 Day Calendar; DSCS (District Sponsored Charter School), Transportation Routes and Vehicle Inventory.

FY14 CSF Payment 8 Shortfall Adjustment Amounts

Payment 8 CSF Shortfall Adjustment

FY14 CSF Payment 7 Adjustments

FY14 CSF Payment 7 Shortfall Adjustments

February Monthly Processing Complete and ADMS40 Series Reports Available

February’s monthly processing that began on February 4, 2014 completed on February 12 .  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th or 100th day on or prior to February 3, these new 40 series and SPED/ELL reports will be used to determine your March 3, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.



The data submission deadline for the next monthly processing (aggregation) is March 6, 2014 @ 5pm with the ADM from that being used to determine the April 1, 2014 state aid payment.

FY 2013 BUDG75 Expenditure Analysis Letters Published

The FY 2013 BUDG75 Expenditure Analysis Letters have been published to the School Finance website and are available for download and review.

To select a specific District, please click the following link:

Thank you.

School Finance Welcomes Monica Paz!

Monica has joined us as an Account Analyst, helping our schools with their student, staff and transportation data.  You may have met her at an ASCUS meeting or in your interactions with some of the schools. 

We are so happy to have her as a part of our team!

 Here’s what she has to say…

I am excited to join the ADE School Finance team and look forward to working with my schools. I was born in Morenci, AZ but grew up in Tucson. I have lived in the Phoenix area for about ten years; some of my experiences include working at charter high schools in Tempe and Phoenix. I hope that my background working in the field will help me to provide my LEAs with genuine customer service. It is my top priority to provide knowledgeable solutions and be a good resource for my contacts.

When I am not dedicated to my work I enjoy time off with my husband and our two young children, who give me more reasons to enjoy life, laugh a lot and consume large amounts of coffee! Once again, I am thrilled to join the ADE team and look forward to interacting with my schools. Please don’t hesitate to contact me if you have questions, concerns or just want to introduce yourself.


Please join us in welcoming Monica!  To see if Monica is your new analyst, please check out our LEA Account Analyst list and search for your LEA. 

FY14 Instructional Improvement Fund Payment 1 Amounts

Below is a complete listing of state-wide FY14 IIF Payment 1 amounts.

FY14 IIF Payment 1 Amounts

FY 2014 BUDG25 February Reports are Available

The FY 2014 BUDG25 Reports for February have been posted to each district’s budget reports home page of the ADE School Finance website.

Each BUDG25 includes calculated values from the district’s FY 2013 BUDG75 Report, any FY 2014 budget file submissions of the district successfully processed into the system as of 1/30/2014, and the district’s currently posted FY 2014 APOR55-1 report. 

As a reminder, the BUDG25 includes any FY 2013 over-expenditures for M&O and URC. Any FY 2013 Soft Capital over-expenditure has been automatically transferred to FY 2014 URC.

To download and review a specific district selection, please follow this link:

Thank you for contacting the School Finance budget team with any budget questions by emailing

February Aggregation Begins February 4 – Get data in by Feb. 3 @ 5pm

February’s monthly processing begins on Tuesday, February 4, 2014 and will include data submitted to SAIS through 5pm on Monday, Feb. 3.  For those LEAs whose schools have all reached 100th day by February 3, 2014, 100th day ADM will be calculated and available by February 17, 2014.  Otherwise, 40th day ADM will be available on this date.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.
For charters, the ADMS40 series reports generated this month will be the basis for your March 3, 2014 state aid disbursement.
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
Questions?  Your account analyst will be happy to answer them.

Transportation Routes: Issue Submitting Contracted Miles — Now RESOLVED!

UPDATE (2/12/2014): 

This issue has been resolved.  Beginning this morning, you may begin entering your contracted miles and complete the entry of your route data.  Upon completion, please go to the “Routes Status Page” within the application, check the box that the report is finished, then create your edit/update report and generate your Transportation 55-1 report.  Once these final steps are completed, you are finished with Transportation Routes until the end of the fiscal year. 

If you have any questions, please see your Account Analyst



There is a known issue when contracted miles are submitted through the Transportation Routes application in Common Logon.  This error message (#10003) appears after entering the contracted individual’s information.  


We are working with our IT unit to have this issue resolved as quickly as possible and will update HOT TOPICS when it has been resolved.


Thank you for your patience as we get this fixed.