FY2016 JTED Soft Capital

Pursuant to Laws 2015, Chapter 8, Section 34:

The department of education shall distribute the appropriated amount to joint technical education districts with fewer than two thousand average daily membership pupils for soft capital and equipment expenses.  The appropriated amount shall be allocated on a pro rata basis based on the average daily membership of eligible joint technical education districts.

FY16 Soft Capital for JTED Distributions

15-915 Guidelines Revised

Please review the revisions on the 15-915 guidelines. They are located under Knowledge Center\How to Open a 915 Data Correction.   If you have any questions regarding these guidelines, please contact your Account Analyst.

Updated November BUDG25 Reports Posted

Updated FY2016 BUDG25 reports have been posted that more cleanly display the variance between the district’s budgeted amounts for M&O/UNR and the M&O GBL/UNR Budget Limits. This design update is the only change that was made to report.

Please see previous Hot Topic for important information about the November BUDG25 report.


FY 2016 November BUDG25 Reports have been posted and Include Values from FY 2015 BUDG75 Reports

The FY 2016 BUDG25 reports have been updated to include for values from the FY 2015 BUDG75 reports, as posted on 11/9/2015, with the exception of any FY 2015 over expenditure(s). Any FY 2015 fund over-expenditure amount(s) will not be reflected on the FY 2016 BUDG25 until January.

To Revise or Not to Revise by December 15th

In direct follow-up to the BUDG25 letters that were published October 26, 2015, if the district is still over budgeted or has become over budgeted in either M&O and/or Unrestricted by 1% of the GBL (excluding capacity attributed to the K-3 Reading Add-On not being calculated in the district’s RCL), then a December 15th revision is required. However, if the November FY 2016 BUDG25 report now indicates that the district is no longer over budgeted in either or both funds by 1% of the GBL then a December 15th revision is not required.

Please email any budget-related questions or concerns to [email protected]

Thank you.

November Monthly Processing Complete and ADMS40 Series Reports Available

November’s monthly processing began on November 3, 2015 and  was completed on November 10, 2015 .  Updated 75-1 reports (ADM, SPED and ELL) are available through Student Detail Reports, available through Common Logon.  Also, the ADMS40 series reports (including the 46-1), SPED28-1 and ELLS28-1 reports are available here.

For questions regarding your data, please contact your account analyst.


The data submission deadline for the next monthly processing (aggregation) is December 3, 2015 @ 5pm. The ADM from the December 3 processing  will be used to determine the January 4, 2016 state aid payment.


FY 2015 BUDG75 Reports are Available

The FY 2015 BUDG75 Reports have been posted to each district’s budget reports home page of the ADE School Finance website. The BUDG75 report reflects the 2015 statewide recalculation and any FY 2015 budget/AFR file submissions successfully processed into the system as of 11/06/2015. 

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please contact the School Finance budget team with any questions by emailing [email protected]

Thank you.


FY 2016 BUDG25 Budget Verification Letters Published

In accordance with A.R.S. §15-905(E), the FY 2016 BUDG25 Budget Verification Letters were posted on 10/26/2015 to each applicable district budgets homepage of the ADE School Finance website. To download and review a specific district from the ADE School Finance website, please click here.

As a reminder, if a district is considered to be exceeding its ADE calculated limit for M&O strictly because of the K3 Reading Add-On not being calculated in the district’s RCL as of 10/1/2015, a December 15th budget revision for M&O will not be required.

As ever, please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!

Budget System File Upload Pending Validation Resolved

All files have now processed in the system.

Budget System File Upload Alert

Budget System File Upload Alert

The Budget system has been experiencing Technical Difficulties since yesterday around noon and files are not processing into the system.  Because of the heavy demands on the system yesterday, we anticipated it would resolve itself last night – it didn’t. The ADE IT Support group is working on the problem and we are hoping to have it resolved soon.

For those LEAs that submitted revised files; we will process those request after the system problem is resolved.

When you uploaded the file you should have gotten an automated response that included the date the files were uploaded.  If someone requests additional documentation beyond this hot top of the ADE system problem, please email the SF Budget Team at [email protected].

If you uploaded a file and the status is “File Pending Validation…”  there may be a slight possibility that you will need to re-upload the file once the system is back online.

We apologize for any inconvenience this may have caused.

SF Budget Team [email protected]

SDER Deadline Fast Approaching

REMINDER: SDER Deadline Fast Approaching

Pursuant to A.R.S. §15-941, teacher experience data must be transmitted to the Superintendent of Public Instruction on or before 4:30 p.m. on October 15, 2015.

The Arizona Department of Education (ADE) captures this data through the School District Employee Report (SDER) application. This data is required to calculate your District’s Teacher Experience Index (TEI) which may increase your FY 2017 budget limit and equalization assistance.

Please make sure that you submit your employee data by the October 15 deadline. ADE will close the SDER application at 4:30 p.m. on October 15, per A.R.S. § 15-941.

Remember to check the box on the Status page of the Application to submit your SDER data to ADE. Please see page 16 of the following presentation for instruction. http://www.azed.gov/Administrators/SF/BusRuleDocsAndPres/SDER%20Presentation.pdf

For more detail, please refer to School Finance Memo 16-016 or you may contact your assigned LEA Account Analyst for additional guidance.