Charter Estimated Counts is Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2015 and will close on August 14, 2014 at 4:30 pm. The data within Estimated Counts on August 14 will be used as the basis for the September 2, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START DATE

Estimated Counts Submission DEADLINE (by 4:30 p.m.)

September 2, 2014

July 29, 2014

August 14, 2014

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day ADM, unless Charter Holder has not   reached the 40th day of school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

FY 2014 Recalc is Complete!

The FY2014 statewide recalculation of ADM is complete. The SDDI / SDR reports (including integrity status and 75 reports) are available as well as the ADMS40 series reports (including the ADMS46-1), and the SPED28-1 and ELLS28-1 reports.

Revised Account Analyst List – Frances is Leaving…

Frances Cox has been an Account Analyst with School Finance for over three and a half years. She has decided to go on a new adventure and move to Oregon with her family. Her last day with the Arizona Department of Education will be July 29, 2014. If Frances was your account analyst, please check the “Find your LEA Account Analyst” list for your temporary account analyst.  Once a new account analyst joins our team, we will review and update the LEA designations.

Please join us in wishing her well on her new adventure!!!

 

Transportation Guideline

Please review the new transportation guideline, SF 0002, posted under the tab “Guidelines” on the School Finance website.

FY2014 Instructional Improvement Fund Payment 2

Please find the FY2014 Instructional Improvement Fund Payment 2 amounts listed at the link below.

FY2014 Instructional Improvement Fund Payment 2

SAIS Is Open for FY2015!

SAIS is open and ready to accept your FY15 data!  What this means to you:

1) When you go into SAIS Online, SDDI, Student Detail Reports or any of the other SAIS applications, the default year in the fiscal year dropdown will be “2015″.  Select the appropriate year, as necessary, for the data you are working with.

2) FY 2014 SAIS data submission deadline passed on Monday (6/30/14) for brick and mortars.  AOI schools have until July 15 to submit their data.  AOIs, when submitting files for FY14, be sure to submit under “2014″ and not “2015″. 

Final FY 2014 BUDG25 Reports have been posted

The final FY 2014 BUDG25 Reports have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.

Fiscal Year 14 Closes at 5:00 PM Today!

FY14 is ending!!  Today is the last day to update FY14 student data.  All changes, submissions, uploads, etc. need to be completed by 5:00 pm today.  LEAs that need to make any adjustments to FY14 data after 5:00 pm will be required to submit a -915 for a prior year adjustment.  Please make sure your FY14 data is updated and correct by 5:00 pm today to eliminate this possibility.  Thank you and Happy FY15!

 

Note:  This requirement is for Brick and Mortar schools only!  AOI schools can submit student data through July 15th at 5:00 pm.

As previously posted, here is the data submission schedule for the recalculation:

FY14

Preschool FTE Integrity Check Is Here!!

The much anticipated Preschool FTE integrity check has arrived!!!

 

School Finance will implement Preschool FTE  Integrity Business Rules  (direct link) for the FY2014 School Recalculation which begins on July 16, 2014.  This new integrity rule will cause an integrity error for  preschool students with an FTE greater than 0.50. These students will not generate ADM for state aid funding.   Changes must be made by 5:00 pm June 30th, 2014 to eliminate the possibility of needing to correct prior year’s data (15-915 for FY2014).  If you offer preschool, please make sure your data is correct.

 

Notification of this change has previously been shared in our “School Finance Updates” memos (14-052, 14-048).

RESOLVED: Budget Files Are Not Currently Processing Into The System

LEAs may resume uploading budget files as the system is back online. Thank you for your patience.

The ADE IT unit is working to resolve the issue. We are asking that all LEAs suspend any budget upload attempts at this time.

Once the system issue has been resolved, we will notify the LEAs affected and update this Hot Topic. All budget files that were either rejected or display a “File Pending Validation…” message will have to be re-uploaded once the system is back online.

We apologize for any inconvenience. Please know that we are working as quickly as possible to restore the budget system.

Thank you.