FY 2014 May BUDG25 Reports Are Available

The FY 2014 BUDG25 Reports for May have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.

FY 2014 BUDG25 Reports for April have been posted

The FY 2014 BUDG25 Reports for April have been posted to each district’s budget reports home page of the ADE School Finance website.

Each BUDG25 includes calculated values from the district’s FY 2013 BUDG75 Report, any FY 2014 budget file submissions of the district successfully processed into the system as of 3/27/2014, and the district’s currently posted FY 2014 APOR55-1 report.

The estimated DSCS portion (info) has been added into the “DAA Legislative Budget Reduction” for the first time on  April 2014 BUDG25 that was posted 4/01/2014.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov

CSF Payment 9 Correction Notice

The CSF payment 9 report dated 3/27/2014 contains an incorrect Per Pupil Amount, $401.00.  $401 is in error, it should be $310. This has to do with a refresh of the CSF system and will be resolved in time for CSF payment 10, to be made in April.

We apologize for the confusion and thank you for your patience and understanding on this matter.

School Finance Updates

School Finance Updates Memo, 14-041, has been posted. And is located at


Some of the contents you’ll find in the memo include: Preschool FTE change: Please ensure that your preschool students are reported with an FTE of 0.000 or .5 to avoid funding impacts when this is implemented later this year; DSCS for FY 2015; 200 Day Instructional Calendars for FY 2015

April Aggregation Begins April 8th – Get data in by April 7 @ 5pm

April’s monthly processing begins on Tuesday, April 8, 2014 and will include data submitted to SAIS through 5pm on Monday, April 7.  For those LEAs whose schools have all reached 100th day by April 8, 2014, 100th day ADM will be calculated and available by April 16, 2014.  Otherwise, 40th day ADM will be available on this date.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.
For charters, the ADMS40 series reports generated this month will be the basis for your May 1, 2014 state aid disbursement.
Please keep in mind that, as reported previously, the date in which your LEA is eligible for your 40th day and 100th day ADM to be calculated has changed this year.  It is now on the day in which all of the schools within the LEA have reached the 40th day (or 100th day) of school and is subject to the aggregation processing schedule.  Please see this HOT TOPICS posting for more information.
Questions?  Your account analyst will be happy to answer them.

FY 2014 Small School Transportation Awards

FY2014 Small School Transportation Awards

Charter Additional Assistance Reduction

The final Total Charter/DSCS Additional Assistance Reduction was calculated based on the 100th day ADM. Please find the final reduction amount in the following spreadsheet.

If you have any questions, please email SFPaymentTeam@azed.gov

Final Charter and DSCS Additional Assistance Reduction

FY14 CSF Payment 9 Shortfall Adjustment Amounts

Payment 9 CSF Shortfall Adjustment

March Monthly Processing Complete and ADMS40 Series Reports Available

March’s monthly processing that began on March 7, 2014 completed on March 17.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters who reached 40th or 100th day on or prior to March 6, these new 40 series and SPED/ELL reports will be used to determine your April 1, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.



The data submission deadline for the next monthly processing (aggregation) is April 7, 2014 @ 5pm with the ADM from that being used to determine the May 1, 2014 state aid payment.

SDER: TEI Reports are Available

Teacher Experience Index (TEI) for Fiscal Year 2014 has been calculated for all school districts with TEI reports being available for each district through this link.  The TEI reports were created from SDER data submitted through March 10, 2014.  Pursuant to A.R.S §15-941(D), if corrections are necessary, the school district shall submit a letter to the Arizona Superintendent of Public Instruction and to the Chairman of the Joint Legislative Budget Committee, explaining the need for corrections.  Upon receipt of copies of the required letters, a window for the submission of data school district employee data corrections may be opened.  The window may be opened on or after March 15, 2014 and must be closed by April 10, in order for the TEI to be recalculated by April 15th.  Statute prohibits the recalculation of the TEI after April 15th, unless the TEI is overstated.

 To submit a correction request, please:

1)      Have the Business Manager or higher authority submit a letter requesting corrections be made,
2)      Include in the letter the reason for the corrections,
3)      Address the letter on district letterhead to the following:

John Huppenthal
Arizona Superintendent of Public Instruction
1535 W. Jefferson Street, Bin #2
Phoenix, AZ 85007

Don Shooter
Chairman, Joint Legislative Budget Committee
Arizona State Senate
1700 West Washington, Room 200
Phoenix, AZ 85007-2890

 4)      Email the letter to both your district’s account analyst and to dshooter@azleg.gov


Upon receipt of the letter, your account analyst will notify the sender that SDER has been opened and is available for corrections.  SDER will be closed at 4:30 pm on April 10 and new TEI reports for districts who corrected data will be available by April 15, 2014.



 Please see these links for previous communication regarding this year’s schedule for SDER data submissions and TEI reports:

SF Updates Memo 14-036

SF Updates Memo 14-030

SDER Memo 14-013