FY2015 Statewide Recalculation

FY 2015 Statewide Recalculation

The Fiscal Year 2015 Statewide Recalculation has been completed. This is based on data submitted by June 30, 2015 (brick and mortar) and July 15, 2015 (AOI). Positive payment adjustments will be included in the FY 2016 September payment by APOR/CHAR 64-1 report as the lump sum adjustment. Negative payment adjustments are to be taken over the entire fiscal year, beginning with the October payment; with 3/12ths taken in October and 1/12th each month after. Hardship applications are available if a district/charter needs to spread the adjustment out over two fiscal years instead of one. In an approved hardship situation, 75% will be taken back in FY 2016 and 25% will be taken in FY 2017. Hardship applications can be found through the link below and must be received no later than September 15, 2015. Please email the form to Xin.Liu@azed.gov.

FY 15 Statewide Recalc Resolution Form

FY15 Statewide Recalculation Payment Adjustment



Charter Estimated Counts is Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2016 and will close on August 14, 2015 at 4:30 p.m. The data within Estimated Counts on August 14, 2015 will be used as the basis for the September 1, 2015 state aid disbursement. Please see the table below for future submission and payment dates:


For Payment Date: Estimated Counts Submission START DATE Estimated Counts Submission DEADLINE (by 4:30 p.m.)
September 1, 2015 July 29, 2015 August 14, 2015
October 1, 2015 August 27, 2015 September 15, 2015
November 2, 2015* Paid on SAIS 40th day ADM, unless Charter Holder has not reached the 40th day of school. See Account Analyst


* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time- frame (generally early in the month before the next payment is calculated).


It is imperative that you submit your Estimated Counts data for your schools by the August 14, 2015 deadline or your September 1, 2015 payment amount will be severely impacted.


Please see Memo 15-062 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx


FY16 Preliminary Charter and DSCS Additional Assistance Reduction

FY2016 Preliminary Charter Additional Assistance reduction has been calculated based on the estimated counts submitted successfully by 7/15/2015 by 4:30pm.

This reduction will be recalculated once all the LEAs reach the 100th day. The final calculation will be based on the 100th day ADM.

FY16 Preliminary Charter and DSCS Additional Assistance Reduction

Preliminary FY2016 District Additional Assistance Reductions

The preliminary FY2016 DAA reductions have been calculated and can be found below:

Preliminary FY16 District Additional Assistance Reduction

Small School Weight Statement of Assurance

The results of the Small School Weight Statement of Assurance are available within the file : Small School Weight Statement of Assurance

The August 1st apportionment of FY 2016 state aid will be based on network statuses and network members as indicated in the Small School Weight Statement of Assurance file.  Those charters, for which no Statement was received or for which the Statement was returned incomplete, will receive an August payment based on student count weights of 1.158 for Kindergarten and grades 1 through 8 and 1.268 for grades 9 through 12.  New submissions completed  received by August 7th will be considered for the September 1st apportionment of state aid.  If corrections  to existing Statement of Assurance submissions are necessary, please contact your School Finance Account Analyst as indicated in the listing.  The first Classroom Site Fund distribution will be based on the same weighted student counts.


FY15 Vehicle Inventory Submissions: Deadline July 15, 2015

Districts are required to submit final FY15 transportation data to ADE by July 15, 2015. This includes submitting the Vehicle Inventory data and generating the TRAN40-2 report after Vehicle Inventory data has been finalized. Generating the report is the responsibility of the district and if it is not re-run to reflect the most recent data, it will cause unexpected results on the APOR55-1 and unexpected funding changes. Be sure to include all applicable vehicle miles through June 30, 2015. If they are not included, a negative impact to Transportation Support Level may be seen.

Vehicle Inventory data is entered via Common Logon.

Note:  Transportation Routes is closed.  Transportation Routes data should have been submitted within 12 days of an LEA reaching its 100th day.

For questions regarding your Transportation Routes and/or Vehicle Inventory data, please contact your account analyst.


The deadline for reporting of final data and generation of new reports is July 15, 2015.

FY2015 CEC

FY2015 CEC payments have been distributed. Here are the payment details.

FY 2015 CEC Payments

FY 2015 June 30 BUDG25 Reports Have Been Posted

The FY 2015 June 30 BUDG25 reports have been posted.

The BUDG25 report includes values from the June 30 APOR, budgeted growth, and any FY 2015 budget revisions successfully uploaded and processed as of June 29.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

Attention Charters

Memorandums for the upcoming fiscal year (FY16) have been posted which require action from you: Charter Estimated Counts, LEA Calendars, and Maintenance and Operations Reduction.  Please review  the memos and take note on the dates to avoid missing important deadlines. The memos posted can be found here.

If you have any questions, please contact your Account Analyst.

Thank you.


FY2015-2016 Small School Weight Eligibility, Statement of Assurance

To:  All Charter Holders and Charter Operators:

On May 15, 2015, charters were notified of a change in legislation which modified how small school weights are determined.  The information included in this e-mail is also available in a School Finance Hot Topics Item, which is available at:  http://www.azed.gov/finance/2015/05/15/8159/.

As of June 9th, 2015, only 35% of charters have completed the “Charter Small School Weight FY16 Statement of Assurance”, which must be completed for every state sponsored charter, whether the charter is a part of a “Charter Network” or not.     Please see “SSW Statement of Assurance Status.xlsx, available at “Hot Topics” link, for a listing of charters and Statement of Assurance Status.

As indicated in a May 15th e-mail distributed to charters and also in the Small School Weight Hot Topics item, Charter Small School Weights FY16, the Statement must be completed no later than June 15, 2015, to insure that the August 1st, 2015 apportionment of state aid is based on small school weights, if otherwise eligible.  The completed statement of assurances will be used to determine student count weights for all charters.

In order to insure that payments of state aid comply with new legislation and to prevent over-payments which would result in reductions to subsequent payments, charters for which a “Charter Small School Weight FY16 Statement of Assurance” has not been completed by June 15, 2015, will be funded based on student count weights of 1.158 for kindergarten and grades 1-8 and 1.268 for grades 9-12 until the statement of assurance has been submitted.

If the statement of assurance is submitted after  fiscal year 2015-2016 state aid payments have be made, adjustments to subsequent payments will be made based on submitted statement.

Should the Attorney General’s office issue an opinion on the legislative amendments to charter small school weights prior to the completion of the August 1st, 2015 payment,  the August 1 payment will be made to reflect the opinion as best possible.

Please e-mail SchoolFinance@azed.gov with questions.


SSW Statement of Assurance Status