FY 2015 January BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the January 2015 APOR55-1, any FY 2015 budget revisions successfully uploaded and processed as of January 5th, and any over expenditure amounts from the FY 2014 BUDG75 reports. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

January Aggregation Begins January 6th…Submit Data by January 5

Monthly Aggregation processing begins January 6, 2015 and will include data submitted to SAIS through 5 p.m. January 5, 2015.  For those LEAs whose schools have all reached 40th day or 100th day on or prior to January 5, 2015, 40th day and/or 100th day ADM will be calculated and available by January 16, 2015.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.

For charters, the ADM results will be used as a basis for the February 2, 2015 state aid disbursement.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

Transwestern Pipeline State Aid Correction

Attention Districts: Transwestern Pipeline

 Transwestern pipeline state aid adjustment has been included by January 2015 payment in APOR64-1 report. 

December Monthly Processing Complete and ADMS40 Series Reports Available

December’s monthly processing that began on December 5, 2014 completed on December 10th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
 
For charters that reached 40th day on or prior to December 4, these new 40 series and SPED/ELL reports will be used to determine the January 2, 2015 state aid payment.
 
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is January 5, 2015 @ 5pm with the ADM from that being used to determine the February 2, 2015 state aid payment.

FY 2015 December BUDG25 Reports have been posted

The December FY 2015 BUDG25 Reports have been posted to each district’s budget reports home page of the ADE School Finance website.  Any FY 2014 fund over-expenditure amount(s) will not be reflected on the FY 2015 BUDG25 until January. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.

FY 2015 Student Success Funding Payment – UPDATED

UPDATED on 12/10/2014:

Due to an unexpected delay, funds will be received by mid-December instead of Dec. 10.
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The Fiscal Year 2014-2015 Student Success Funding (SSF) payment has been made. Payment amounts can be found via the link below. These funds are being distributed in the same manner as basic state aid.  School districts and charter schools should receive the funds by Wednesday, December 10, 2014. 

Please email any questions regarding this worksheet or calculations to sfpaymentteam@azed.gov.   Questions will be responded to in order received.

 

FY15 SSF Payments

December Aggregation Begins December 5th…Submit Data by December 4…

Monthly Aggregation processing begins December 5, 2014 and will include data submitted to SAIS through 5 p.m. December 4, 2014.  For those LEAs whose schools have reached 40th day on or prior to December 4, 2014, 40th day ADM will be calculated and available by December 16, 2014.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time, can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.

For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts.  For example, if all schools have reached 40th day by December 4, 2014, 40th day ADM will be calculated and your January 2, 2015 disbursement will be based on that newly calculated 40th day ADM and will not be based on the estimated counts submitted earlier in the year through the “Charter Estimated Counts” application available within Common Logon.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

EEO-5 Report Submission UPDATE

ADE has completed the submission of the 2014 EEO-5 Report for all districts with 100 or more employees.  Confirmation of the receipt of and the certification of the data submitted was received from the EEO-5 Help Desk on 11/24/2014.

 

For more information on what the EEO-5 Report includes, please check out this HOT TOPIC posting. 

Duplicate SAIS IDs

To minimize duplicate SAIS IDs being assigned to a student, it is critical that LEA personnel check student documentation carefully.  Only use the student’s LEGAL name, exactly as it appears on the birth certificate, when submitting students’ personal information (first name and last name) and enrollment data to SAIS.  Take all necessary steps to identify students who may already have been assigned a SAIS ID before submitting transactions to SAIS.  If you need more assistance with searching for a SAIS ID, with problems resulting from a duplicate SAIS ID, or obtaining a new SAIS ID for a student, please contact ADE Support at 1-866-577-9636 or contact your LEA Account Analyst.

FY 2015 November BUDG25 Reports

FY 2015 November BUDG25 Reports have been posted and Include Values from FY 2014 BUDG75 Reports

The FY 2015 BUDG25 reports have been updated to include for values from the FY 2014 BUDG75 reports, as posted on 11/7/2014, with the exception of any FY 2014 over expenditure(s). Any FY 2014 fund over-expenditure amount(s) will not be reflected on the FY 2015 BUDG25 until January. 

To Revise or Not to Revise by December 15th

In direct follow-up to the BUDG25 letters that were published October 3, 2014, if the district is still over budgeted in either M&O and/or Unrestricted by 1% of the GBL or $100,000, (excluding capacity attributed to the K-3 Reading Add-On not being calculated in the district’s RCL), then a December 15th revision is required. However, if the November FY 2015 BUDG25 report now indicates that the district is no longer over budgeted in either or both funds by 1% of the GBL or $100,000, then a December 15th revision is not required. 

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.