Contact Account Analysts, New Inbox

In School Finance, your Account Analysts are committed to helping LEAs improve data quality and payment accuracy. Starting in June 2017 the School Finance Account Analysts will work as a team to resolve incoming communications in order to improve response time and transparency.

Please direct your student data, SDER and transportation questions to: SFAnalystTeam@azed.gov.

To serve you best, we ask you include some details in your email request. For example:

  • Your contact information (the name the charter or district you represent and phone number, if possible)
  • A description of your issue and what steps you’ve taken so far
  • If applicable, sample student IDs or the names of the reports that you need us to review
  • Reference ticket number if one has been created

If you prefer, you can call the School Finance main number at 602-542-5695.

Thank you for your patience while we work through this transition.

Vehicle Inventory Is Open and Ready for Submissions for FY2017

It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2.

Vehicle Inventory and Transportation Routes applications are in Common Logon. https://www.ade.az.gov/CommonLogon/logon.aspx

Note:  Transportation Routes application is open as well.  Both sets of data can be updated now through the deadline below. Generating the reports is the responsibility of the district. If reports are not generated to reflect the most recent data, it can cause unexpected results on the APOR55-1 and cause unexpected funding changes.

DEADLINE: The deadline for reporting of final data and generation of new reports is July 15, 2017.

 

June FY 2017 BUDG25 Reports have been posted

June FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at sfbudgetteam@azed.gov.

Thank you.

Expenditure Budget Forms for Fiscal Year 2018

The Office of the Auditor General and the Arizona Department of Education has issued the annual expenditure budget forms packages for fiscal year 2018.

2018 Budget Files
District FY2018 Budget | 2018 Deseg
Charter FY2018 Budget

May FY 2017 BUDG25 Reports have been posted

The May FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Please email the budget team with any budget-related questions or concerns at sfbudgetteam@azed.gov.

Thank you.

FY 2017-2018 200 Day Calendar Operation Approval Deadline

Fiscal year 2017-2018 200 Day Calendar Operation Approval Deadline

The deadline for submission of a request for approval to operate all schools for 200 instructional days in Fiscal Year 2017-2018 is June 1, 2016. This request must be completed and submitted prior to the beginning of each year for which the school district or charter district is to operate for 200 or more days. The 200-day calendars are approved one year at a time. If your district or charter intends to operate on a 200-day calendar in Fiscal Year 2017-2018, you must, at a minimum:
a) Submit a letter to Lyle Friesen, Deputy Associate Superintendent of School Finance, and request approval of the 200-day calendar prior to June 1, 2017

b) Submit a 200-day calendar for each school within the school district/charter district, which includes a 10 percent increase in the annual instructional hours requirements of A.R.S. § 15-901.

c) Charters (ASBCS sponsored schools) requesting a 200-day calendar must be approved by the Charter Board prior the submission of the request for approval to operate for 200 days.

d) Budget for a five percent increase in base level support on the Fiscal Year 2017-2018 proposed and adopted budgets..

e) Submit the “Optional 200 Day Instructional Calendar Compliance Form”, available at: http://www.azed.gov/finance/forms/ to your Account Analyst.

 

FY2017 Small School Transportation Awards

The FY2017 Small School Transportation Awards have been calculated and go to the State Board of Education for approval in their meeting scheduled for April 24, 2017. These awards will be included within the DAA adjustment for FY17 May APOR 55-1. A list of awards expected to be approved can be seen here:

 

FY17 Small School Transportation Awards

 

April FY 2017 BUDG25 Reports have been posted

The April FY 2017 BUDG25 Reports have been posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu, here.

Please email the budget team with any budget-related questions or concerns at sfbudgetteam@azed.gov.

Thank you.

Bi-Weekly schedule for School Finance Fridays

School Finance is transitioning to Bi-weekly webinars for the rest of FY 2017. You can always catch up on previous webinars on the archive page.

The schedule of live School Finance Fridays is below:

  • Friday 4/21/2017, 9 a.m. – 10a.m.
  • Friday 5/5/2017, 9 a.m. – 10a.m.
  • Friday 5/19/2017, 9 a.m. – 10a.m.
  • Friday 6/2/2017, 9 a.m. – 10a.m.
  • Friday 6/16/2017, 9 a.m. – 10a.m.
  • Friday 6/30/2017, 9 a.m. – 10a.m.

To join us online, the link is the same every week: https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live.

Bookmark our School Finance Fridays page to stay up to date.

15-915 Guidelines Revised

School Finance has removed one step from the process to request and open a 15-915.

Please review the revision on the 15-915 guidelines. They are located under Knowledge Center\How to Open a 915 Data Correction.   If you have any questions regarding these guidelines, please contact your Account Analyst.