A.R.S. § 15-902.04 allows for LEAs providing 200 days of instruction at their schools to increase their base level by 5%.  If your district or charter intends to offer a 200- day calendar in FY 2014, you must, at a minimum:

 1) Submit a letter to Lyle Friesen, Deputy Associate Superintendent, School Finance, ADE, requesting approval of the 200-day calendar prior to June 19, 2012.

2) Submit a 200-day calendar for each school within the district/charter holder, which includes a 10 per cent increase in annual instructional hours.

3) Budget for a five per cent increase in base level support.

4) Submit the “Optional 200 Day Instructional Calendar Compliance Form“.

These items must be completed and submitted to your Account Analyst,  and approved by ADE School Finance no later than June 30, 2013 in order to obtain the 5% base level increase for FY 2014. 

For questions, please see your Account Analyst.

June’s monthly processing that began on June 1 has completed, so updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

The Federal and State Maintenance & Operations Declaration Form for FY 2014 is available.  This is to be completed by charter holders who receive, or expect to receive, monies other than state equalization assistance for the basic maintenance and operations of their schools in FY 2014. 

Memo 13-047 provides additional details on who is to complete the form.  If you do not have monies to report, please do not submit the form to ADE.

Form submission deadline is July 5, 2013 @ 4:30 pm.

There has been a lot of interest in when Charter Estimated Counts will be available for charters to submit their estimated counts (estimated ADM) for the 2013-2014 school year, also known as fiscal year 2014.  We are excited to announce that Estimated Counts is now available for all active charter holders currently on file with ADE to begin their estimates submissions.

Please see Memo 13-046 for submission instructions and why charters are required to submit estimates of their FY 2014 ADM.

Counts must be submitted for each charter site prior to July 12, 2013 @4:30 pm in order to receive an August 1, 2013 state aid payment.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

Based on feedback from external and internal customers, we reviewed our 915 data correction process to identify weaknesses and areas for improvement.  This has resulted in process improvements which will provide better communication, shorten the lifespan of the 915s and will require less SAIS processing time.  We have developed a process map and guidelines outlining the new process for your enjoyment.  The new changes have been rolled out in phases starting in February and finishing in May.

New Guidelines: 
http://www.azed.gov/finance/files/2011/06/15-915-guidelines.pdf

Process Map:
http://publicportal.ade.az.gov/sites/SF/BusinessInformation/Business%20Rule%20Documents%20and%20Presentations/Process%20Map%20-%20As-Is%20-%20Simplified.pdf

On October 5, 2010, President Obama signed legislation requiring the federal government to replace the term “mental retardation” with “intellectual disability” in many areas of government. This measure, known as Rosa’s Law, strips the terms “mental retardation” and “mentally retarded” from federal health, education, and labor policy. “Intellectual disability” or “individual with an intellectual disability” are being inserted in place of these outdated terms. The rights of individuals with disabilities remain the same.

ADE is in the conversion process required by this legislation. References to “mental retardation” are being changed to “intellectual disability” and the acronym “MR” is being replaced with the acronym “ID.” The current acronyms for the disability categories of MIMR, MOMR, and SMR are being changed to MIID, MOID, and SID within SAIS. Additionally, references to a “mentally retarded individual” are being changed to an “individual with an intellectual disability” in resource documents, memos, and other supporting documentation throughout ADE. 

ADE’s conversion from “MR” to “ID” in SAIS will be introduced following the FY 2013 rollover. However, not all ADE data collection application and resource material conversions will occur immediately after June 30, 2013. The conversion process for other online applications and resource materials is expected to be finalized no later than December 2013.

SAIS business rules were created identifying the areas within SAIS to be modified to accommodate this change.  The rules can be found here within the “Business Rules” section of the webpage under fiscal year “2014.”

May’s monthly processing that began on May 3 has completed, so updated 75-1 reports (ADM, SPED and ELL) are available through SDDI.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.