FY 2015 May District Budget Revision Hints

The following May district budget revision hints may be helpful:

1. Revise up or down to the ADE values from the most recent BUDG25 report.

2. Make final reallocation of funds between M&O and Capital on page 7 by May 15 as no reallocation after May 15 is allowed.

3. Adjustments on the most recent BUDG25 report:

  1. Beginning in FY 2015, ADE calculated adjustments for DAA/CAA Reductions, M&O, and Unrestricted (UNR) will be the applied capacity with the exception any increase to UNR that was due to greater than anticipated FY 2014 growth. Any FY 2014 growth adjustment amount for UNR must be budgeted for in UNR by way of the Line A.10 adjustment box on page 8.
  2. Ensure that any M&O and UNR adjustments are matched to the appropriate adjustment line of the adjustment boxes for Line 9, page 7 and Line A.10, page 8, respectively.
  3. Energy and Water Savings Transfers must be budgeted for by May 15: Lines 4 or 5 of the page 7, Line 9 adjustment box.
  4. If an adjustment results in an ADE calculated applied capacity that is greater than the district, ADE will use the lesser of the total calculated budget capacity and the district’s total budgeted expenditures on pages 1, 4, 7, and 8.

As a reminder, always check the district’s budget reports page to verify the status of any budget file uploaded via the Common Logon. It is the district’s responsibility to resolve for any errors preventing a budget file from successfully processing into the system as expected. The district will begin to navigate to its budgets homepage by clicking here.

Please email any budget related questions to the budget team at sfbudgetteam@azed.gov .

Best wishes as the district begins the process of wrapping up FY 2015.

FY 2015 April BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the April 2015 APOR55-1 and any FY 2015 budget revisions successfully uploaded and processed as of March 25th.

To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 BUDG25 Reports – March

The recently posted FY 2015 March BUDG25 report is inaccurate and will be unpublished by close of business today.

The FY 2015 DAA/CAA adjustment amounts are being recalculated statewide to be included with the April 1 APOR. This means that the current DAA/CAA reduction values from the FY 2015 March APOR55-1  were not available when the March BUDG25 was generated, causing the district Adjusted DAA Allocation to be overstated on the budget report.

At this time, no FY 2015 BUDG25 report is planned for release in March. We apologize for any confusion or inconvenience this may cause.

Please email any questions to the budget team at sfbudgetteam@azed.gov.

Thank you.

FY 2014 BUDG75 Expenditure Analysis Letters are Posted

The FY 2014 BUDG75 Expenditure Analysis Letters have been published to the School Finance website and are available for download and review.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at sfbudgetteam@azed.gov.

Thank you.

Impact Aid Program Forms

As a reminder, ADE School Finance no longer has access to a fax machine or dedicated space for storing the hard copies of Impact Aid documents. 

We were recently made aware that the instructions for submitting copies of Impact Aid documents to ADE School Finance, as provided by the U.S. Department of Education, is something other than what we can accommodate. 

When preparing to submit a copy of any Impact Aid Program documents to ADE School Finance, scan in the documents and email the single Adobe document to the Budget Team at sfbudgetteam@azed.gov.  

Please include the following information in the subject line of the email

  1. District or Charter Name
  2. District or Charter Impact Aid Number, which can be quickly located on the cover sheet of the Impact Aid Application packet, if not readily known. For example: 12-AZ-2016-0000. 

We apologize for any confusion or inconvenience and we thank you for your time and consideration.

FY 2015 January BUDG25 Reports Have Been Posted

The FY 2015 BUDG25 reports have been updated and posted.

The budget report includes values from the January 2015 APOR55-1, any FY 2015 budget revisions successfully uploaded and processed as of January 5th, and any over expenditure amounts from the FY 2014 BUDG75 reports. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 November BUDG25 Reports

FY 2015 November BUDG25 Reports have been posted and Include Values from FY 2014 BUDG75 Reports

The FY 2015 BUDG25 reports have been updated to include for values from the FY 2014 BUDG75 reports, as posted on 11/7/2014, with the exception of any FY 2014 over expenditure(s). Any FY 2014 fund over-expenditure amount(s) will not be reflected on the FY 2015 BUDG25 until January. 

To Revise or Not to Revise by December 15th

In direct follow-up to the BUDG25 letters that were published October 3, 2014, if the district is still over budgeted in either M&O and/or Unrestricted by 1% of the GBL or $100,000, (excluding capacity attributed to the K-3 Reading Add-On not being calculated in the district’s RCL), then a December 15th revision is required. However, if the November FY 2015 BUDG25 report now indicates that the district is no longer over budgeted in either or both funds by 1% of the GBL or $100,000, then a December 15th revision is not required. 

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

FY 2015 BUDG25 Budget Verification Letters Published

The FY 2015 BUDG25 Budget Verification Letters were published on Friday, October 3, 2014.

To download and review a specific district from the ADE School Finance website, please click the following link:

https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team at SFBudgetTeam@azed.gov with any questions.

Thank you!

FY 2014 County AFR Form is Available

The FY 2014 Annual Financial Report (AFR) form for the County School Superintendent’s reporting by October 1, 2014 is available for download from http://www.azed.gov/finance/files/2014/08/fy-2014-county-afr.xls.

Please refer to the Uniform Accounting Manual for Arizona County School Superintendents for additional information; or, submit any questions by email to the School Finance budget team at SFBudgetTeam@azed.gov.

Please e-mail the completed County AFR form to the School Finance budget team at SFBudgetTeam@azed.gov  by the October 1, 2014 due date.

 Thank you.

FY 2014 May BUDG25 Reports Are Available

The FY 2014 BUDG25 Reports for May have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.