Kudos to Paragon Management, Inc. for their diligence and continued cooperation in assisting with student data and research in order to finalize their FY10 A.R.S.15-915 file. Your patience in that lengthy process is greatly appreciated. Thanks for never giving up hope!

April’s Integrity and Aggregation processing will begin on April 2. All data submitted (or in the case of file uploads, files processed) prior to 5:00 p.m. on April 1 will be included in the April processing and in May’s ADMS46-1 reports.

100^th day ADM data is now available for Charters whose 100th day occurred prior to March 4. This information can be reviewed on the ADMS 40 series reports (including the 46-1 report) at http://www.ade.az.gov/Districts/EntitySelection.asp. This data will be used for the April payment.

For Charters who had not reached their 100th day prior to March 4, 40th day ADM data is available through the link above, and the April payment will be based on this data.

AOI School Data: A system fix was implemented prior to the March processing to correct the ADM calculation for students who had withdrawn from the AOI. Inadvertently the ADM calculation was modified for all students, regardless of whether they were still actively receiving instruction or had withdrawn.  It is expected that this will be fixed for the April monthly processing. The AOI ADM from the March payment will be used for the April payment. 

In accordance with A.R.S. §15-941, we have completed the Teacher Experience Index (TEI) calculation. You may view your TEI report in the SDER (School District Employee Report) application in Common Logon or by going to the public SDER Reports page. We have uploaded files from ESI and SmartSchoolsPlus to identify your purchased services personnel (PSP) and excluded them from the TEI calculation.

You may request that a window be opened to allow you to make corrections to your SDER data until April 11 (Please see Item 4 in School Finance Memo 12-038). On April 13, new TEI reports will be available for all districts. To open a window, please contact your LEA Account Analyst.

All Integrity flags will be dirtied and Integrity will be run for the entire state beginning Monday, March 12. Aggregation will not be run. This is being done for planning purposes to obtain a benchmark for how long the Statewide Integrity run will take during the next Statewide Integrity run on May 19. That Integrity run will be used by our Research and Evaluation Division for the calculation of the 2012 A-F letter Grades and Annual Measurable Achievement Objectives (AMAOs).

This type of Integrity run is usually performed just once a year during the Statewide Recalc, but to help with the planning of R&E’s tasks for the 2012 Accountability season and to provide R&E and LEAs with the most accurate and up-to-date data when letter grades are calculated, it was decided to run this multiple times during the year.

The ADMS40 series reports that were published on Friday, February 10, following February’s monthly processing are incorrect. Please ignore the data in these reports. We are working with our IT Department to resolve the issue. Please check back here for updates. Thank you for your patience as we work though this issue.

The scheduled database maintenance was successfully completed over the weekend, and Common Logon applications are available again.

This weekend Common Logon applications will be unavailable from 12:01 a.m. Saturday, February 11, through 12:59 p.m., Sunday, February 12. The Common Logon applications will be available first thing Monday morning, February 13. Please check the IT Bulletin Board for further information.

February’s Integrity and Aggregation processing will begin on February 3. All data submitted (or in the case of file uploads, files processed) prior to 5:00 p.m. on February 2 will be included in the February processing and in March’s ADMS46-1 reports.

 In accordance with A.R.S. §15-922, transportation route data must be submitted to ADE within 12 days after the 100^th day. Vehicle inventory data must be submitted to ADE on or before July 15. For more information on submitting these reports, please review the PowerPoint presentation from the Transportation Webinar which was held last year.

 The Transportation Route Report and the Vehicle Inventory Report can be submitted via Common Logon on the ADE web site. In the event that you are unable to access the report applications, you can request Common Logon permissions by sending an email to enterprise@azed.gov. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.