Expense Report Submission

  1. Submission Methods
  2. Deadlines to Submit
  3. Required Documents
Submitting Expense Reports
You may submit expense reports to ESA staff using one of the following methods:Scan and e-mail to esareports@azed.gov
Mail to:
1535 W. Jefferson St. Bin #41
Phoenix, AZ 85007

Upload Expense Reports

Please use this application to upload your ESA expense reports directly to our office. Confirmation of transmission will be sent to the email address you provide below. Please note that all fields are required.

If you do not receive an email confirmation after submitting via the upload form, please contact ESA (602-364-1969 or ESA@azed.gov).
**Please submit your report only one time to avoid delays in funding**
**Submitting expense reports late will delay your funds**


SUBMISSION SCHEDULE: Submission of Expense Reports are due by 3pm. Any reports received after the deadline will be processed late and will delay the next quarter disbursement.*Must submit 4th quarter in order to be considered for ESA renewal for 2014-2015 school year.
All Expense Report submissions must be received by ADE on the corresponding dates and time to prevent delay of the next quarterly disbursement. If the expenditures are audited and discrepancies in the purchase of non-approved products or services are found, the department will notify the holder and take appropriate action.

1st quarter’s expenditures September 20 October 15-October 30
2nd quarter’s expenditures December 20 January 15-January 30
3rd quarter’s expenditures March 20 April 15- April 30
4th quarter’s expenditures June 20 July 15-July 30
Part of the responsibilities that an ESA parent assumes is to report spending of ESA funds to the Department of Education on a quarterly basis. ESA funds may only be spent on specific allowable expenditures authorized by statute. The Arizona Department of Education (ADE) is authorized to audit these expenditures. In order to comply with these statutory requirements, funds are deposited into each ESA on a quarterly basis; ESA holders must submit expenditure documentation for verification prior to the next quarter’s disbursement according to the submission schedule included in these instructions. Items that MUST be submitted EVERY QUARTER are as follows:

  1. Expense Reports & Verification Forms – These are printable forms that must be used for your expense reports. The verification form must be signed by the account holder and included with each expense report.
  2. Paid Invoices or Itemized Receipts – No sales receipts will be accepted if they do not detail out what each payment was for (reference ESA Update for specific details).