You may submit expense reports to ESA staff using one of the following methods:Scan and e-mail to firstname.lastname@example.org
1535 W. Jefferson St. Bin #41
Phoenix, AZ 85007
If you do not receive an email confirmation after submitting via the upload form, please contact ESA (602-364-1969 or ESA@azed.gov).
**Please submit your report only one time to avoid delays in funding** **Submitting expense reports late will delay your funds**
All Expense Report submissions must be received by ADE on the corresponding dates and time to prevent delay of the next quarterly disbursement. If the expenditures are audited and discrepancies in the purchase of non-approved products or services are found, the department will notify the holder and take appropriate action.
|QUARTERS||EXPENSE REPORT DUE DATE||NEXT DISBURSEMENT DATE|
|1st quarter’s expenditures||September 20||October 15-October 30|
|2nd quarter’s expenditures||December 20||January 15-January 30|
|3rd quarter’s expenditures||March 20||April 15- April 30|
|4th quarter’s expenditures||June 20||July 15-July 30|
- Expense Reports & Verification Forms – These are printable forms that must be used for your expense reports. The verification form must be signed by the account holder and included with each expense report.
- Paid Invoices or Itemized Receipts – No sales receipts will be accepted if they do not detail out what each payment was for (reference ESA Update for specific details).