Tip of the Week


October 14th, 2016

Year-Round Applications and 100-Day Eligibility

Although applications are now accepted year-round, students must still meet the 100-day requirement. Per A.R.S. § 15-2401(7)(b), students must have attended an Arizona public or charter school for the first 100 days of the prior school year, or student must have received an School Tuition Organization (STO) for Displaced and Disabled or Lexie’s Law and had 90 membership days or one semester of enrollment before receiving an ESA scholarship.

For online school requirements please see A.R.S. § 15-2401 (7)(b)(i).

The 100 days cannot be reached by combining days for the current and past school year. The 100 days requirement does not apply to incoming kindergarteners, active military, or students with legal guardians killed in the line of duty (military).

Update: Beginning August 9 2017, new legislation will require students to attend 100 days of the previous fiscal year, however they can occur at any point during the school year.

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September 9th, 2016

Quarter 1 Expense Reports

We have been busy receiving Quarter 1 expense reports!

Please keep in mind, that if your student only attends private school, filling out the Private School Only paperwork reduces your report to two pages. Even if your student has a disability, if your only expenses are private school (and private school related), it is encouraged to use the Private School Only form.

For those who make multiple payments per quarter for tutors, educational therapists, etc., please make separate entries for each time the card was swiped. The new online system is designed to work with bank data and date ranges are not compatible. The Department will be manually entering Quarter 1 expense reports into the system and will require a specific date for each individual payment.

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September 7th, 2016

PayPal

When using PayPal, select Pay or Send Money at the top of the screen, followed by Pay for goods or services: paypal2

Do not select Send money to Friends and Family since that is a method of transferring money to friends and family, when in actuality, the ESA funds are used for purchasing a service.

This will be added to the handbook in the coming weeks under the next revision.

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August 12th, 2016

Credentials – Policy change

In effort to streamline processes and minimize the delay of services to your child, ESA will no longer require parent(s)/legal guardian(s)to submit credentials for pre-approvals for therapists, tutors, and paraprofessionals.
Please review the following revised statue for additional guidance:

    Arizona Revised Statue §15-2402 Section 4, Part C and Part D, ESA funds can be spent on a “qualified student” for: (c) Educational therapies or services from a licensed or accredited practitioner or provider, including licensed or accredited paraprofessionals or educational aides, if the qualified student meets any of the criteria specified in section 15-2401, paragraph 6, subdivision (a), item (i), (ii) or (iii) as determined by a school district or by an independent third party pursuant to section 15-2403, subsection I. (d) Tutoring or teaching services provided by an individual or facility accredited by a state, regional or national accrediting organization.

Parents will be accountable for ensuring that the service provider complies with statute, as stated above, to confirm they have the appropriate credentials for their services and that they are educational. The ESA Handbook is currently being updated to reflect this change; the revised version will be published on the website in the coming weeks. Please note a copy of the credentials will be requested during submission of your expense reports to related expenses. If you have any questions or need support, please do not hesitate to contact the ESA Team .

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