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Training & Support Hub for School and Student Data Membership

Browse our collection of step-by-step training videos of School Finance's School and Student Membership Data to guide you through every process. Our goal is to empower our internal and external stakeholders with the knowledge and skills needed to locate, complete, submit, and understand School Finance reports and data effectively.

Charter Estimated Counts Application

This training video will give you an overview of the new Charter Estimated Counts application and how to upload your data using the template within the application.

Supporting Material:

New Charter Training FY2022 - 1st Session

In this video, we will introduce you to School Finance Teams. How to ask for help and find resources within School Finance. We will discuss creating an Entity with School Finance and give a brief overview of how to submit student data via AzEDS. The Payments Team will discuss payment cycle and review payment reports, such as the BSA55. The Budgets Team also joins and provides detailed information on Charter Budget uploads and tips and trick to submitting Charter Budgets via Common Logon.

Supporting Material:

 AzEDS Introduction

This training video will review what AzEDS is and how School Finance utilizes the data collected to generate average data membership values for basic State Aid. We recommend this video for new student data coordinators, registrars, and reconciliation personnel.
 

Training Highlights: 

  • What is AzEDS?
  • Sending Data to AzEDS
  • Data Submission 
  • Data Capture

 AzEDS Validation Reports

This training video reviews the reports within the AzEDS portal that help you reconcile your student data with your Student Information System (SIS). We recommend this video for new student data coordinators, registrars, and reconciliation personnel.
 

Training Highlights: 

  • Transaction Validation Reports (TRANS10 and TRANS15)
  • Student Validation Reports (STUD10, STUD15, and STUD72)
  • Attendance Validation Reports (ABSATT10)

 ADM15 and ADM20

This training video reviews the Average Daily Membership (ADM). The training takes a journey from the ADM15 report to the ADM20 report to show where to find the values of these reports on the BSA55.  

Training Highlights: 

  • Define Average Daily Membership (ADM)
  • Review Excel Basics
  • ADM15 
  • ADM20 
  • BSA55

Transportation Data Submission

This presentation will review the new transportation applications in ADEConnect for FY2022.

Supporting Material: 

End of Year Checklist and 915 Guidance

This video provides a comprehensive guide to AzEDS ADM reports. These reports can be used to reconcile student data with a review of the columns within the ADM15 that should be considered in this process. We provide a list of questions you should ask yourself before rolling over your SIS and closing out the fiscal year along with tips on end of year reconciliation. There is also a review of the A.R.S. §15-915 posted guidance and how to properly submit a request for data correction. This video is recommended for all data coordinators, registrars, and reconciliation personnel.

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