Published: July 31st, 2019

One of the first data elements due this year is the Coherent Sequence for all the career and technical education programs offered to students by your district.  A Coherent Sequence is:

“A comprehensive series of courses required for an individual career and technical education program.”

Please remember that when your staff enter courses into the SIS system you must enter ALL courses that make up the Coherent Sequence of instruction for each CTE course offered to students.  This includes all the required courses of each program, regardless of whether there will be student enrollment in those courses this school year.   Perkins funding requires confirmation that all career and technical education programs offered by a grant recipient meet the requirement of a coherent sequence of instruction.  By providing this information, you will be verifying that you have met this requirement.

I am attaching the listing of 2019-2020 Approved CTE Program/Course List that was sent to you previously in April 2019.  We have worked to revise the ADE Course Catalog to include only these options and have deleted erroneous entries from the listing.  I am also attaching a list that was previously emailed to you (and recently updated) which summarizes the total collection of data elements that will be pulled from the AzEDS system into the CTE Data Portal over the course of this next year.

When entering your course information, you must also indicate whether each course is “nonarticulated” or “articulated.”  Please keep in mind that the courses in a program may be provided by a single entity (ex. school district) or multiple entities (ex. both the school district and a CTED).  A nonarticulated course is defined as:

“A CTE course offered to students by their school of residence in an approved program.”

In a nonarticulated course, the school of residence is the responsible entity for the course (i.e. the teacher of record for the course is an employee of the school of residence).  When reporting the entity responsible for a nonarticulated course, you will be providing the school identification number for the student’s school of residence.  Please see line #5 highlighted in pink on the attached data spreadsheet.

An articulated course is defined as:

“A CTE course is offered to student by an entity other than the school of residence in an approved CTE program.”

In an articulated course, an entity other than the school of residence is responsible for the course (i.e. the teacher of record for the course will not be an employee of the school of residence).  When reporting the entity responsible for an articulated course, you will be providing the school identification number for the articulated identity.  Please see line #8 highlighted in blue in the attached data spreadsheet.

Generally, the responsible entity for an articulated course will be a Career & Technical Education District (CTED).  If the teacher of record for the course is an employee of the CTED, then the school identification number for the CTED should be reported to AzEDS.  In cases where the CTED has arranged for students to attend a local community college to complete a CTE course (and the teacher of record is an employee of the community college) then the school identification number for the community college should be reported to AzEDS.

The reporting of courses as nonarticulated or articulated is an extremely important data element for reporting Coherent Sequence (and for Perkins V reporting in general).  Several CTE data elements that are reported later in the year stem from this information being entered correctly at the start.  Hopefully, this communication will assist you in entering your data correctly through your SIS system.

If you have questions related to general CTE data reporting for Perkins V, please feel free to contact either:

Tammie Chavez at [email protected]

Janet Silao at [email protected]

If you have questions, please feel free to contact:

Donna Kerwin at [email protected]

If you have questions related to the upload of information into the AzEDS system, please contact:

ADE support at [email protected]

On August 5, 2019, the 2019-2020 section of the CTE Data Portal will be open and viewable to the field.  At that time, any district personnel (that have been granted access to the portal) will be able to review the data that has successfully passed through the system and into the portal.  The Arizona Department of Education CTE IT Team is currently working on the development of reports that will assist you in reviewing your CTE data for accuracy and completeness.

Please do not hesitate to get in touch with the ADE staff noted above if you have any questions related to this communication.  Thank you in advance for your cooperation!

Marilyn Gardner
CTE Director of Fiscal, Grants & Accountability
Career & Technical Education
Arizona Department of Education