School Finance has worked with other departments across the agency, including Accountability, to identify an ongoing issue that is affecting OCT1 counts and other federal data reporting requirements. As of FY20, race and demographic data are no longer rolled over from one year to the next in the AzEDS rollover process. ADE IT provided vendors wih a change to the submittal of race and demographic data in January of FY19 through the posted Use Case document, discussed it during vendor meetings in FY19, and reviewed that race should be a required field during the vendor certification process for FY20, 21, and 22. The change was also announced to the field through multiple ASCUS meetings in FY19. Despite these communications, our data analysis shows that an increasing number of districts are not submitting race data the agency needs for every Arizona student.
It is IMPERATIVE that every school district and charter district review their INTEG15 report for Accountability, other errors, and submit the missing race data for every student with a 21008 error. If you see the race data in your SIS and it is not reflected in AzEDS, please contact your vendor.
All effected departments in the agency are working to determine if this rule should impact funding in the future. It is highly recommended that all LEAs monitor this data and ensure all 21008 errors are resolved in anticipation of a possible change to this Integrity rule category. If you need further assistance, please submit a Help Desk ticket here: LINK. ADE Support will be sure to route your request to the proper department that will be able to assist with your particular question(s).