Version 1.5 of the 2020-2021 Static File is now available through ADEConnect. This version has corrected the bugs found in the initial release, including issues regarding FAY status. Schools may see that the number of students considered FAY has dropped, and that some students previously missing from the static file are now included. Special care should be taken when checking FAY status with this release to make sure that the reported errors have been resolved.
School and district personnel with the accountability role can access their relevant static file through ADEConnect, on the Accountability application. To access the file, click on “A-F Letter Grades” under “State and Federal Accountability” on the Accountability application. The download link is located on the upper right corner of this page. If you do not have access to this particular application, please contact your entity administrator. If you are the entity administrator and need assistance in assigning applicable permissions, please contact [email protected].
The static file includes information on enrollment, program, and FAY status. The file should be carefully reviewed to ensure that enrollment, program information, and FAY status are accurate. Enrollment data should be checked to ensure that all students a school expects to be included are contained within the file. When checking student program data, it is important to remember that each program has different criteria for being included in the static file: special education is dependent on the student’s status on October 1, Income Eligibility is updated continuously throughout the year, and English Learner is dependent upon having an EL need. There are two types of FAY statuses, FAY and AZELLA FAY. Students are considered FAY if they were enrolled within the first ten calendar days and continuously enrolled through Monday, May 3. FAY status is used for ELA and Math Assessments and all calculations except for EL, chronic absenteeism, and graduation. Students are considered AZELLA FAY if enrolled within the first ten days of the calendar year and continuously enrolled until the last day of the original EL testing window. AZELLA FAY is used for EL calculations only. The Static File Codebook, which includes definitions of the variables found in the file, can be found here: https://www.azed.gov/sites/default/files/2021/06/2021%20Static%20File%20Codebook%20Final.pdf.
Schools should also keep in mind that all students failing integrity when Version 1.5 was created will not be included. Integrity errors should be checked and resolved frequently to ensure these students are included in the next release of the static file. All data corrections to this release of the static file must be completed in a school/district/charter holder’s SIS by July 15th, in order to be accurately recorded and reflected in future releases.
The second version of the static file will be released in August. This file will include student assessment and growth data. The July Grader and communication from ADE will provide more information on how to validate this file. The third and final version of the file will be released in September. This file will include all the data corrections from the second version. Any questions regarding the static file, missing assessments, or data should be sent to [email protected]. Accountability will work with Assessments to identify issues with the data and take corrective action if required.
Finally, DRAFT versions of the 2020-2021 A-F Letter Grade Business Rules are now posted on the Accountability Resources page on our website, located here: https://www.azed.gov/accountability-research/resources. Business rules are available for the K-8, 9-12, and the 9-12 Alternative model. The business rules are subject to change, so one should take care to ensure they are using the most up to date version. Any changes to these Business Rules will be documented in the appendix section at the end of the document.
Thank you for your hard work in providing the best data possible.