New Application FAQ's
This section is a host for questions and answers from the field related to 21st Century Community Learning Centers New Grant Application process.
For assistance or more information about the 21st CCLC Grant application, please refer to the Application Information page of the 21st CCLC website at https://www.azed.gov/21stcclc/application-information/. For any questions remaining after viewing the Application Information page, send questions via email to [email protected]. Answers will be published here in the FAQs so that all applicants have access to the same information.
FAQs may be submitted to the [email protected] until 5:00 pm on Monday, March 6th, 2023. The 21st CCLC application closes in GME at 11:59 pm on March 6, 2023. The last day Cycle 19 - FY 24 Application FAQs will be posted is Monday, March 6th, 2023.
83. We received a “warning” and “error” message in GME on the validation messages screen. Will this impact our 21st CCLC grant application submission ?
No. This will not affect your 21st CCLC grant application submission. These items are completed and checked by the ADE if site is awarded the grant.
82. On Feb. 16, 2023 our sites enrollment increased from Oct 1, 2022. Would it be possible to receive full funding based on current enrollment?
The official October 1 enrollment number is made final on February 15, 2023, and will be verified by ADE in AzEDS when reviewing the submitted application.
81. As I am uploading Forms A-G and budget items; GME became unresponsive. What should I do?
Please refer to page 16 of the FY24 Grant Application Guidance for next steps.
Please reach out to Grants Management.
If an applicant needs technical assistance in completing the on-line application, please see the ADE Grants Management website at: http://www.azed.gov/grants-management/
If additional technical assistance is needed with submission of the on-line application, please contact Grants Management Staff at 602-542-3901/866-577-9636 or email [email protected]
80. I am a Charter School working on the budget for the application. I am listing capital items under Object Code 6733. I am getting an error message.
Please review pgs. 18 and 20 (Item #7) of the FY24 Grant Application Guidance about the budget. Items should conform to the USFR Chart of Accounts. Check with your business office for capital items; for Charter Schools the code is 0190.
79. Where do I upload the Related Documents, Forms A-E?
When the application is open, you must click on the dropdown menu to the right of the “District Level” portion of the application to reveal the sections that each applicant completes for its Site-specific proposal(s).
• When a Site is selected, the “Related Documents” link is revealed. This is where the required Forms A – E are uploaded for each Site proposal.
78. If we have more than one External Partner planned in our new cycle application, all external partners sign Form A? Do we then upload multiple Form A’s (one for each partner)?
Please refer to pgs. 13 and 30 in the FY24 Grant Application Guidance.
If a site has more than one external partner, signatures should be obtained for each partner. Form A Participants Verification: Those signing Form A agree to the content of the submitted 21st CCLC grant application.
If you have multiple Form A’s for each partner, you can consolidate the forms to one document or upload each Form in GME. Please note, only one partner is needed on Form A, to ensure that the applicant has the one required partnership to support the program.
77. Is there an appropriate work around for this Indirect Cost (IDC) issue? I am receiving this error: “the total IDC budget amount of xxx may not exceed the maximum amount of 0.”
Yes, there are directions on how to handle the IDC percentage allocation, if it has not yet been loaded in GME. Please refer to pgs. 19-20 of the FY24 Grant Application Guidance.
76. I entered a school name in the GME application in error and cannot remove it. What do I do?
Once school names are created in GME they cannot be removed. Please add a comment in GME under History Note, Create Comment section, that an error was made and include the name of the school entered by mistake. Notify 21st CCLC of the error at: [email protected] and through the GME email notifications.
75. Do we need to list any expenses under the "district" budget or can everything be included in the "site" budget since we will submit only one application?
Please note that if you are submitting one application the budget is listed under the site’s budget. Please refer to pgs. 25 and 17 of the FY24 Grant Application Guidance. for further budgetary guidance.
74. Does the grant budget need to be written when submitting the grant application or can it be written once the grant is approved?
Yes, a complete budget will need to be written and provided with the 21st CCLC grant application. Please refer to pgs. 10, 18-20 and 25 of the FY24 Grant Application Guidance for further budgetary guidance.
73. How do I know when the 21st CCLC New Application, Yr. 1 has been submitted in GME correctly?
Please refer to page 15 of the FY24 Grant Application Guidance. An application is fully submitted when it reads, “LEA Authorized Representative” approved in GME. NO EXCEPTIONS.
72. Our schools are interested in applying for this grant and curious if you might recommend the names of 1-2 schools or districts in Arizona who are currently having success with this grant?
Should you wish to contact 21st CCLC grant program leaders directly, a list of current schools participating in the program is found on the ADE 21st CCLC website: https://www.azed.gov/21stcclc/whatis21stcclc/ .
If you would like the contact information for school sites or districts, visit the ADE website under School & Student Data, Accountability, School Report Cards at: https://azreportcards.azed.gov/
71. We received a “warning message” in GME that the ‘Affirmation of Consultation with Tribal Representatives’ form has not been uploaded. Are we still able to submit our application with this warning message?
Yes. You are still able to submit your application with this warning message. The “warning” message automatically appears because the system allows for the 'Affirmation of Consultation with Tribal Representatives' form to be uploaded in this location.
70. Do we need to upload the Affirmation of Consultation with Tribal Representatives Form at the time we submit the application in GME?
No. Please note that the Affirmation of Consultation with Tribal Representatives Form does not need to be uploaded at the time you submit the application in GME. Please refer to page 21 of the Arizona Department of Education /Arizona Tribal Consultation Guide. for guidance on this process.
69. Does this grant reset each year?
No, the 21st CCLC award does not reset each year. Please refer to pgs. 9-10 of the FY24 Grant Application Guidance under the section “Criteria and Process” for more information.
68. Can we use the completed 22-23 IAP/Primary Needs to respond to question 4: Describe how the identified program needs will align with the site's continuous improvement plan and school goals?
Please refer to page 29 of the FY24 Grant Application Guidance stating: “21st CCLC programs can be an important resource to help achieve objectives in the school’s Comprehensive Needs Assessment (CNA), Integrated Action Plan (IAP) and to accomplish other school goals.”
67. Can a school that was a 21st CCLC site two years ago, but opted out from 5C, apply for the FY24 application?
Yes, a school that was a 21st CCLC school two years ago but opted out of 5C grant funding may submit an application for 21st CCLC Cycle 19 FY’24 Grant Application. Please refer to the FY24 Grant Application Guidance for further eligibility criteria.
66. How can I sign up or get access to GME?
Please refer to page 16 of the FY24 Grant Application Guidance for detailed steps on how to sign up for GME under the section entitled “Online Application.”
65. On Form C, the box entitled “Did this private school decline participation was already pre-populated and marked “Yes” and I cannot "unmark" it.” How can I unmark it?
Please refer to page 13 of the FY24 Grant Application Guidance, section Required Forms (A-G) where it states, “Documents should be saved locally to user’s computer,” this will allow you to modify the boxes.
64. Can schools with an ATSI Improvement apply for the grant?
Yes, a school that is labeled Additional Targeted Support and Improvement (aTSI) can apply for the 21st CCLC FY24 New Grant Application. Please refer to page 24 of the FY24 Grant Application Guidance under “21st CCLC At-A-Glance Requirements” item 4a.for “Possible Priority Points (8 Priority Points Possible).”
63. Where do I find the Oct1 – October 1 Enrollment Report?
The Oct1 – October 1 Enrollment Report is in the AzEDS Portal accessed through ADE Connect
62. How can I get access to Arizona Education Data Standards (AzEDS)?
Please refer to page 15 of the FY24 Grant Application Guidance under “Other Requirements” item “2. Student Attendance” You may need to contact your district Administrator for assistance to access reports in AzEDS.
61. Can the site coordinator be a shared position that is split between two staff members?
Yes, it is allowable for the Site Coordinator position to be shared. Please communicate with your Human Resources office to determine your district’s policies/guidelines. Please refer to page 19 of the FY24 Grant Application Guidance for allowable costs relating to this position.
60. We have a Program Design in the form of a chart. Where do we include the chart if at all or is it all narrative?
Per the application instructions: “Each text box field is limited to 8,000 characters including spaces, punctuation, tables, charts, etc.” Please include the chart under Program Design & Implementation section if that is the prompt you are responding to.
59. Under Program Design & Implementation do we specify the academic classes being offered as well as enrichment classes?
Yes, please refer to pgs. 26-27 of the FY24 Grant Application Guidance for information about Program Design & Implementation section. In addition, refer to the 21st CCLC Frameworks found at: https://www.azed.gov/21stcclc/ to assist in writing your program model.
58. Is it at the district's discretion which days of the program we run buses, and to which areas? Or are there clear guidelines on what is allowed?
Yes, days and transportation routes are at the district’s discretion. However, a transportation plan is required to ensure safety and accessibility for all students attending the program. Awardees are required to provide a safe environment for students. Please refer to pgs. 9 and 19 of the FY24 Grant Application Guidance regarding transportation costs.
57. Is a district coordinator allowable if we are awarded two sites?
Yes, please refer to the Standard Partnership Model from the PDF: “Two Pathways for Eligible Entities to Apply for 21st CCLC Funding” to see how a District Coordinator position could be funded.
56. Do we have to have a transportation plan other than parent pick up and van for students who qualify for McKinney-Vento? Do we need to address crossing guards for walkers?
A transportation plan is required to ensure safety and accessibility for all students attending program. Costs may be allocated for transportation to the grant- up to 4% of the overall grant award in the budget. Awardees are required to provide a safe environment for students. If a site needs to hire a crossing guard during program hours, this is an allowable expense. Please refer to pgs. 9 and 19 of the FY24 Grant Application Guidance regarding transportation and crossing guard costs.
55. What is the maximum number of sites a district may apply for?
Districts may apply for up to 5 sites. Please refer to pgs. 4-5 and pg. 25 of the FY24 Grant Application Guidance where you will locate the Eligibility Verification Worksheet section and Application Tips.
54. We are operating under Seamless Summer Option (SSO); what other verifiable data can we use to establish Absolute Priority?
One example of verifiable data is the most recent data in AzEDS from the “RBFINC- October 1 Result Based Funding Income Eligibility Report.”
53. Our school week is Monday through Thursday with Fridays off. Would Friday be considered a weekend date?
In response to your question of when programming can be offered, please refer to the “Purpose of the Grant” section on our website. Out-of-school time is defined as those days and hours outside of the defined regular school day/hours. If Friday is not part of your defined regular school day/hours, then 21st CCLC programming may be offered.
52. If School #1 enrollment is 222, and School #2 enrollment is 118. Is it possible to push it through to qualify for the grant since we are in a rural area where enrollment numbers are not as high as urban areas?
No, there is no way to push an application through that does not meet enrollment criteria. Please refer to pgs.3-4 of the FY24 Grant Application Guidance for minimum requirements which are Absolute Priority and Funding Formula. Additionally, visit slide #2 21st CCLC Cycle 19 Grant Application Overview (PowerPoint PDF version)
51. Our HNS Free and Reduced Price Percentage SY21-22 is shown as “no value or not available;” how else can we establish Absolute Priority for the 21st CCLC Grant Application? What other data can we provide?
In response to your question, you can use other verifiable data. Please refer to the FAQ section question # 4 and the FY24 Grant Application Guidance on pages 2-3 “Absolute Priority” section. One example of verifiable data is the most recent data in AzEDS from the “RBFINC - October 1 Result Based Funding Income Eligibility Report.”
50. I am trying to open the 21st CCLC grant application so that I can begin working on it for my school. GME will not let me open it.
Please refer to page 16 of the FY24 Grant Application Guidance . Please contact the GME team/helpdesk for assistance with accessing the 21st CCLC FY24 grant application by submitting a Help Ticket via the ADE Help Desk
49. Does Form A need to be completed by a NON-Profit organization or can it be a contracted vendor?
Yes, Form A: Participants Verification Form must be signed by a Community Partner which may be a non-profit organization and/or a contracted vendor. Please refer to pgs. 13, 30-31 of the FY24 Grant Application Guidance
48. We are a Public/State Controlled Institute of Higher Education and an “eligible entity” for the 21st CCLC grant. Can we apply for the grant?
Yes, please refer to pgs. 6-8 of the FY24 Grant Application Guidance for detailed information on how to apply under the Consortium Model. We also suggest you review the Two Pathways for Eligible Entities to Apply for 21st CCLC Funding.
47. Our school is a blended learning school. We utilize a hybrid model. Would we still be eligible and able to apply for the 21st CCLC Grant?
Please refer to pg.17 of the FY 24 Grant Application Guidance where it states that online schools may not apply for 21st CCLC funding.
Given that this funding may not serve students during their instructional day, and given the “supplement, not supplant” rule, the 21st CCLC grant program cannot fund a Center serving students who attend an online school. By nature, online education is available 24/7, so these schools do not have the option of setting a defined instructional day separate from the time that 21st CCLC services would be offered. By law, 21st CCLC programs and activities must be offered before or after the school instructional day.”
46. We would like to apply for the grant districtwide (K-12). Do we need to apply for the grant K-8 and 9-12 separately?
Yes, the 21st CCLC Grant Application is Site-specific. You will need to apply for each school separately within the one application in GME. Please refer to pgs 4 & 17 of the FY24 Grant Application Guidance to assist you in this process.
45. I want to verify I have completed the Eligibility Verification Worksheet properly. We are a very small district.
The 21st CCLC Grant application is Site-specific.
Please refer to pgs. 4-5 of the FY24 Grant Application Guidance where you will find guidance on the Eligibility Verification Worksheet. Note, you will list each “site” not the district. Therefore, you would need the enrollment count for each of your schools.
This training video may also be helpful: “Unpacking the FY24 Cycle 19 Application”
44. Currently our charter school has 2 sites that will become 1 site on July 1, 2023. One site is K-8 and the other is 9-12. After July 1, 2023, the school will be K-12. Is it possible to write the 21st CCLC grant as a K-12 grant?
Please refer to pg. 8 of the FY24 Grant Application Guidance, "All Needs Assessments and School/Community Level Data must be based on the current and prior years’ statistics. Therefore, the school must have been open for at least one year prior to application submission to be eligible." Also, by combining the two schools to a K-12 school, a new school identification number will have to be issued and the K-12 school will not be available in GME.
43. Is it possible to receive funding for this project from other sources as well or are we restricted to the amount that we receive from this grant?
Please refer to the FY24 Grant Application Guidance and consider the following:
- Grants funded by the 21st CCLC program may supplement, NOT supplant, existing out-of- school funding or programs. (FY24 Grant Application Guidance pg. 6)
- Sustainability (FY24 Grant Application Guidance pages 22 and 30)
- The applicant clearly describes how 21st CCLC activities will coordinate with other funding streams and public resources
- The applicant clearly articulates plans to continue critical components of 21st CCLC services beyond the scope of the grant
42. Can the model for our district be different from what has been provided?
Each district’s model varies and is meant to serve students that need the services most. While the model/structure may vary, it will need to meet all the 21st CCLC grant requirements in order to maintain substantial compliance and be included in the "Program Design" section of the application.
Please refer to pgs. 26-28 of the FY24 Grant Application Guidance about “Program Design and Implementation.”
41. What is the impact of having to cancel activities because of situations such as: weather, driver shortages, etc.... (as we are rural)?
To maintain substantial compliance there is a minimum number of days open to meet, which is 120 days open per program year. This includes a minimum number of days (4) and number of hours (8) per week open.
40. If we do not meet the required attendance what happens to the grant?
Per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition, attendance is a compliance requirement for grantees. If required attendance is not met, the site could be found out of substantial compliance, and could result in reduced funding and/or funding being discontinued.
39. Is there a budget for snacks?
Per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition, at a minimum, Arizona’s 21st CCLC programs provide after school snack and summer meals. Sites are also highly encouraged to offer free breakfast and evening meals as part of their program.
- Arizona’s 21st CCLC snacks and meals are funded by USDA child nutrition programs reimbursements through the Arizona Department of Education’s Office of Health and Nutrition. 21st CCLC programs are responsible for applying for reimbursement through this program.
- All 21st CCLC sites are responsible for offering students healthy food during the program that meets the nutrition guidelines of the USDA.
- This is a program requirement; therefore, time for students to eat is considered a part of the program hours
Arizona’s 21st CCLC programs must offer nutritious afterschool snacks and summer meals as part of the essential supports for student learning and health.
38. If there is an afterschool program that involves food, would this pay for the materials/ingredients?
Per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition. In general, food costs are allowable in the 21st CCLC grant for two specific reasons:
- 21st CCLC funds may be used to pay for ingredients which will be used as instructional supplies for an ADE approved 21st CCLC cooking class – costs must be reasonable and identified specifically in the budget narrative
- 21st CCLC funds may be used to pay for light refreshment to facilitate parent attendance (e.g., coffee and doughnuts, cookies and juice, pretzels, and bottles of water) during 21st CCLC family engagement events. Attendance must be taken at the event and the food costs must be identified specifically in the budget narrative
37. Can these funds pay for staff incentives?
Per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition, staff incentives or bonuses are unallowable costs.
36. Can these funds also pay for field trips? (summer school)
A percentage of the site's funding can be utilized to assist with transportation costs to and from the summer program. Per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition, "Field trips are allowable under certain conditions. Contact your assigned Education Program Specialist to determine allowability."
35. Is there a student minimum?
While the number of attendees is determined by the funding formula, per our 21st CCLC Guidance Handbook Fiscal Year 2023 Edition, the Student/Teacher ratio is:
- Academic Year - 10 enrolled students (6 actual students) to 1 teacher
- Summer Program – 15 enrolled students to 1 teacher
34. What is the required percentage of attendance for the programs?
Required percentage of attendance is determined by utilizing the funding formula of the 21st CCLC grant. Please refer to pgs. 3-4 of the FY24 Grant Application Guidance for more information.
33. Does the grant have to be renewed every 5 years?
Applying for a new grant award after 5 years is a decision made by your District’s Administration.
32. We are on a four-day week schedule, could we write Friday programing into our plan?
Yes, since your regular school days are defined as Monday through Thursday, the 21st CCLC program could run on Fridays when the regular school day is not in session.
31. Are we able to apply for 21CCLC for grades K-5 only at a grades K-8 site?
No, the total school population must be included to apply. In the example you provide that would include grades K-8. Please see Page 2 in the 21st CCLC FY24 Application Guidance under "Absolute Priority."
30. Is it acceptable to have the same offerings for classes M-W, but less of a selection for classes on Thursday?
Yes, but Grantees must adhere to the fundamental program requirements as outlined in the original awarded grant by serving the number of “regularly attending” students (30 days or more) and offering services for the number of days promised.
29. What is meant by the question asking about program design? "Describe design requirements for the site’s 21st CCLC program."
Detailed explanation of “Program Design” is provided on pages 13, 22, 26-28 of the FY24 Grant Application Guidance
28. Can some students attend on certain days for a specific subject offering and not others? (Ex: If of students need help with math, can they attend only on Tuesdays (or only on Tuesdays and Thursdays?) or do students need to attend all 4 days per week?
Every student in the program must be afforded the full hours of programming planned. For example, students needing math help should attend on the days when math classes are offered, but also be given the opportunity to attend the other days. Direct student services (Please refer to pg. 27 of the FY24 Grant Application Guidance) are those services where enrolled student participants can participate.
27. What is the time span required for the same students/cohort to attend this program? (Ex: for 1 quarter and then switch?)
21st CCLC is intended to be a long-term academic intervention targeting the students who need it most, not a “drop-in” program. Also consider that more than 1 cohort should be served daily.
26. Is it acceptable to use grades as a requirement to be required to attend this program?
Yes, this can be one of the criteria utilized to identify targeted students.
25. Is there a certain number of students that need to be a part of the program?
No, the 21st CCLC Program is meant to serve students who are academically “at-risk” and specifically recruits the students identified in the application as in need of this long-term academic assistance program. Please note that the overall enrollment must be a certain number to meet the 30-day attendee goal as stipulated in the grant application.
24. Is there a minimum school enrollment requirement needed for eligibility of the 21st CCLC funding?
Yes, the MINIMUM TOTAL ENROLLMENT of each school site must be 139 students on October 1 to be eligible to apply for the 21st CCLC Grant.
23. The Indirect Cost (IC) rate for FY24 has not been approved by ADE yet. Can I include the IC rate in the application budget? Can I use a placeholder for IC in the Grants Management System?
The Indirect Costs can be placed in 6600-2100 as a placeholder if the Grants Management System has not loaded the Indirect Costs rates for your district.
Please refer to Pages 19-20 of the 21st CCLC FY24 Grant Application Guidance stating:
“If Indirect Cost Rates have not been loaded into the Grants Management System, and the applicant plans to charge the grant, then applicant will write a narrative to this effect in the budget narrative description in the support services supply line (as a placeholder). The narrative should clearly indicate that this is a temporary placement of an allocation for anticipated Indirect Costs, and once the Indirect Cost Rate is approved, the applicant will revise the budget to include the final negotiated indirect costs in the Indirect Costs line of the budget.”
22. Are we only required to list one single Community Partner Organization hence the reason why Form A is only 1 page?
Yes, at least one Community Partner Organization is required to be listed and sign Form A: Participants Verification Form, Form A must be uploaded as part of a complete application.
21. Where is the rural or NCES geo data verified?
The National Center for Education Statistics (NCES) Geo Data is verified at the School & District Navigator website: https://nces.ed.gov/ccd/schoolmap/
20. Would the neighborhood census data be considered ‘relevant’ to establishing 40%?
Yes, neighborhood census data would be considered ‘relevant’ to establishing 40%.
19. What are specific examples of data sources that would be considered ‘relevant’ verifiable data?
Income eligibility falls under “other verifiable data,” by definition. It is available under the “Enrollment” tab here: Accountability & Research Data | Arizona Department of Education (azed.gov)
18. Where can I get the required percentage of free and reduced lunch?
Data sources that have been used in the past to show risk and can be used to demonstrate that the site is economically disadvantaged and eligible to apply for the 21st CCLC grant can include:
• Cite relevant data for school and community (i.e., truancy data, disciplinary data, socioeconomic data, achievement data, community crime data, etc.).
Enter this data in Question #1 of the Eligibility Verification Worksheet.
17. I've reviewed the webinar and guidance documents. I would like to discuss with someone what I'm thinking for our school district and five schools. Can someone give me a call please?
Our team nor any other person employed at ADE can respond to questions about the application or application process during an active live competition. All questions must be sent to the [email protected] email address.
Following this process is the only way to keep the competition fair for all applicants, by ensuring that all applicants have access to exactly the same information.
Questions sent to the Inbox and answers to those questions are posted to the FAQs section of our website where all applicants have access to them.
16. Due to our school site operating as a National School Lunch Program Seamless Summer Option (SSO) site, how do we write this into the application when there is no free and reduced meal percentage available for the site?
Question #1 of the Eligibility Verification Worksheet is the question where an applicant can provide other verifiable risk factor data, including the data source, to show that the site is eligible to apply for the 21st CCLC grant.
15. Our school account was just added to GME, and we would like to apply for the 21st century grant, but the application doesn’t appear in GME under the funding applications. Could you help me?
Since your school account was recently added to GME, please refer to page 16 of the 21st CCLC Grant Application Guidance where you will find step-by-step guidance on how to access the application in GME.
14. Who do I contact for questions I may have about the 21st CCLC Grant application?
All inquiries about the 21st CCLC Grant application are submitted to: [email protected]
13. Which students from the private school are eligible to attend the program at our public-school site: all of the private school students or only those who live within the applicant’s public school attendance area?
Private school students are eligible to attend the program if:
- they live within the applicant’s school attendance boundary
- they fall under the needs’ assessment information and targeted objectives of the submitted grant application
12. How do applicants include private school students if indeed that private school chooses to participate?
Applicants determine how they will include private school students in the program as discussed and determined during the consultation meeting with the private school.
11. How do we get data on private school students since a private school may not use the same data as the public-school site?
The applicant will determine the data that will be collected, and this should be discussed at the consultation meeting. Note: Access to student level data protected by FERPA is necessary to complete required state and federal reporting for this federal grant.
10. Our school site’s enrollment on October 1st was 134. However, the school site’s enrollment on January 4th was 145 and growing. Is it possible to use current enrollment when it comes to applying for the funding formula?
No, all grant applicants must use their October 1 enrollment count to determine the number of Regular Attendees for the Funding Formula.
9. We are a tribally owned boarding school. Will we need to complete the Form C – Private School Consultation Form?
Yes, you will need to complete the 21st CCLC FY24 Form C - Affirmation of Consultation Form (Participation of Private School) because there is a private school near your campus. You will need to check the third box and complete the remainder of the form.
All Mandatory Forms (Forms A-E) with original and/or digital signatures must be uploaded to GME as part of the Application.
8. How can I digitally sign the Mandatory Forms?
Please refer to the following link with step-by-step instructions on how to digitally sign the Mandatory Forms. All forms must be saved on your desktop; to have them digitally signed. https://www.azed.gov/sites/default/files/2022/12/7.CreatingApply.Digital.Signatures.%28PPT%29.pdf
7. What are the eligibility requirements to apply for the 21st CCLC Grant?
To be eligible to apply for this grant, applicants must meet two criteria:
- ABSOLUTE PRIORITY - serve students who attend schools where there is not less than 40 percent economically disadvantaged students in the total school population.
- MINIMUM TOTAL ENROLLMENT- total enrollment of each school site must be greater than 138 students on October 1 to be eligible to apply for the 21st CCLC Grant.
6. Why are “State Accountability A-F Letter Grades” not part of the priority points for the 21st CCLC grant this year?
There are no D or F schools for this year.
In accordance with A.R.S. § 15-741 Section 2, individual components within A-F Letter grades were calculated and published without an overall letter grade for school year 2020-2021 due to COVID-19. Schools receiving a NR (Not-Rated) currently do not have the components required in the current model to receive a grade.
5. What “Priority Points” are offered for the FY24 – Cycle 19 21st CCLC Grant?
Priority Points will be offered for School Labels (TSI/CSI), and schools with a Rural Classification.
The Priority Points verification and links are outlined on pages 24 & 25 of the 21st CCLC FY23 Grant Application Guidance(PDF) located at: https://www.azed.gov/sites/default/files/2022/12/FY24.AppGuide.pdf /.
4. Will the site: https://www.azed.gov/hns/frp/ be used to verify Free/Reduced Price Lunches (FRL %) for Absolute Priority this year?
Yes, https://www.azed.gov/hns/frp/ , the free/reduced price lunch numbers from this year will be used AND/OR other verifiable risk factor data, including the data source, that shows that this Site serves students where at least 40% of the students qualify for free/reduced price lunches.
3. Will applicants be required to use the free/reduced price lunch numbers from this year?
Yes, the free/reduced price lunch numbers from this year will be used.
2. We are having a lot of trouble getting the free/reduced priced lunch forms returned. Do we still have time to do another big push to ask parents to return them?
Yes, it is always a good idea to ask parents to submit free/reduced price lunch applications because it opens up other federal funding opportunities.
1. Several of our school sites would like to reapply for the 21st CCLC grant for next year. We are unsure of what date the Free/Reduced price lunch counts are pulled from. Is eligibility determined from the 40th day, the 100th day, or a different date?
The eligibility requirements for last year’s funding application are outlined on the 21st CCLC FY24 Grant Application Guidance (PDF) located at: https://www.azed.gov/sites/default/files/2022/12/FY24.AppGuide.pdf . Page 2 has the information on what flexibility was allowed in the previous funding application.
Please check the application website to review the FY24 absolute priority requirements and contact the 21st CCLC Inbox if you have further questions.
