The Annual SPED Data Collection is an annual federal data reporting requirement, mandated under IDEA 2004 Section 618 and the State Performance Plan/Annual Performance Report (SPP/APR)
Detailed instructions and FAQs are available on the home page of the ESS Annual Data online application under the Common Logon. Information was also sent out via the special education director list serv on 4/8/2014, and is available below.
FY 2014 Annual Special Education Data Collection
The Annual Special Education Data Collection consists of the following sections: Exit, Discipline, Personnel, Teacher Attrition Rate Survey, Preschool Transition (if applicable), Parentally Placed Private School Students (if applicable), and Secure Care Survey (if applicable).
Please see Annual SPED Data Collection Alert FY14 for detailed information.
All PEAs are required to complete the Annual Special Education Data Collection requirement each year. Please see timeline below for specific dates.
OSEP requires the Annual Special Education Data Collection information in order for Arizona to receive Part B IDEA funding. Therefore, failure to promptly submit your PEA’s data may cause an interruption of your federal funds and may also impact your PEA Determination.
|Monday, April 28, 2014||ESS Annual Data online application opens|
|Tuesday, July 8, 2014 @ 5:00pm||Deadline for submitting discipline data to Az SAFE|
|Monday, August 4, 2014||Final Submit process begins within the ESS Annual Data online application; manual corrections to special education discipline data can be made|
|Friday, August 15, 2014||Deadline for completing the Final Submit process and making any manual corrections to SPED discipline data; signature form due to ESS Data Management|
Exit Data Extract from SAIS
The exit data report will be refreshed bi-weekly, based on the SAIS integrity processing schedule (available on IT Bulletin Board). All SPED exit data must be submitted by June 30, 2014. This data will be finalized after the FY14 Statewide Recalculation scheduled for July 16, 2014.
Discipline Data Extract from Az SAFE
The discipline report will be refreshed weekly, based on data extracted from Az SAFE. The extract is expected to be completed on Thursday mornings. All SPED discipline data must be submitted to Az SAFE by 5:00 PM on Wednesday, July 8, 2014. This data will be finalized prior to August 4, in preparation for the final submission process (see additional information below).
As the district of residence (DOR), PEAs that voucher preschool students to ASDB are responsible for reporting preschool transition data for their students. The home district receives the referral from AzEIP and is ultimately responsible for the IEPs of its students.
As in the past, ASDB will continue to report its personnel by FTE, respond to the Teacher Attrition Rate Survey, and report discipline (via Az SAFE) and exit data (via SAIS) for students to be extracted and reported out in the application.
The final submission process will commence on Monday, August 4, 2014, and signature forms are due to ADE/ESS by Friday, August 15, 2014. During this time period, PEAs will have the opportunity to complete any outstanding agency reports, review exit and discipline reports, proceed with the final submission process (which will allow PEAs to confirm the accuracy of their discipline report and elect to do manual corrections to discipline data if necessary), and submit the required signature form. Note that the final submission process is currently undergoing revisions. The relevant technical assistance documents will be updated when finalized.
If you have any questions, please direct them to ESS Data Management at ESSDataMgmt@azed.gov.
General questions regarding Az SAFE can be directed to Barb Michlin, Az SAFE Coordinator in the School Safety and Prevention office at 602.364.2092 or firstname.lastname@example.org.
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