All special education census data is due in SAIS

All special education census data is due in SAIS by 5:00 p.m. The final SPED07 report will be based on the data in SAIS as of 5:00 p.m. on this date.*

* PEAs whose final counts do not reconcile will be notified and asked to complete the non-reconciliation portion of the census process by

May 8, 2015.

 

October 1 uploaded to SAIS by this date

PEAs should have most, if not all, special education data for students served on October 1 uploaded to SAIS by this date.

SPED07 report is Available

The first SPED07 report is available for PEAs that have submitted a signed verification letter.

ESS Census Verification Signature Page Due

All signed verification letters are due in the ESS Data Management office. Submitted counts cannot be corrected after this date.

ESS Census Verification application opens

ESS Census Verification application opens for submission of October 1 counts and verification letter.

8/7/2014 – UPDATE: ESS Annual Data Now Back Online

The ESS Annual Data application is now back online.

If you have not completed this data collection requirement, please do so by Friday, August 15 at 5:00 P.M.

Thank you in advance for your patience as we worked to ensure that Arizona’s special education is accurate, valid, and error-free.

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov

8/7/2014 – UPDATE: ESS Annual Data Final Submission Temporarily Paused

The ESS Annual Data application is expected to reopen on Thursday, August 7 at 12:00 P.M.

An issue with the final step of the Statewide SAIS Recalculation resulted in some integrity anomalies that impacted the last discipline data build completed on Friday evening (August 1). A fix for this issue is now underway, which will include a new discipline data extract as well as a new exiting data extract. This means that all public education agencies (PEAs), including those that have already completed the final submission process, should review their discipline and exit reports again to ensure accuracy.

• If your PEA has not yet completed the final submission, proceed as you would normally and make any necessary discipline corrections once the final submission has been initiated.
• If you are one of the 187 PEAs that has already completed the final submission process, you are encouraged to review your discipline data again. If you find any errors as a result of the new discipline build, you may contact ESS Data Management to request a “reset” of your ESS Annual Data application. Doing this will change your status to “Data Entered – Final Submit Required” and you can then proceed through the final submission steps and revise discipline data as needed. If is determined that no discipline corrections are necessary and the data can remain as is, no action is needed.

If any errors are found with your exiting data, please let us know as soon as possible. There is a separate process for these corrections that is handled outside of the ESS Annual Data application.

We applaud those of you who worked quickly to complete the final submission process and sincerely apologize for any inconvenience this may cause. ESS is focused on collecting and submitting accurate and valid data and re-running the discipline and exit data extracts is necessary to ensure Arizona’s special education data is error-free.

Thank you for your continued efforts, please let us know if we can assist you.

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov

8/6/2014 – ESS Annual Data Final Submission Temporarily Paused

The ESS Annual Data Final Submission process has been temporarily paused. We are diligently working to reopen the application as soon as possible.

Thank you in advance for your patience and understanding. Stay tuned for updates.

 

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov

8/13/2014 – FY 2014 Annual Special Education Data Collection Status Update & Final Submission

The due date is now 3 days away and the Final Submission process is now open. Please be aware that signature forms must be received in our office by Friday, August 15 at 5:00 P.M. to be counted as on time (this is worth 1 point in the Valid & Timely Data component within PEA Determinations).

If you are in need of assistance with this data collection requirement, please contact ESS Data Management as soon as possible.

 

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov

8/4/2014 – Contracted Schools In Annual Data Collection

The “Contracted” school  is new this year and refers to students that are contracted/tuitioned out to approved private day schools and residential treatment centers, as well as head start programs. Whether a PEA has a “Contracted” school is determined based on special education (SPED) participation data submitted to SAIS for a given reporting year. If your PEA had at least one student that was contracted/tuitioned out, then your PEA was assigned a “Contracted” school within the ESS Annual Data application.

Because approved private day schools, residential treatment centers, and head start programs do not have the authority to submit SPED participation data for the students that attend their facility/programs, the responsibility falls to the district of residence (DOR).

As the DOR, you will need to contact the appropriate school of attendance and ask them if the SPED student(s) in question had any disciplinary incidents to report and this data would then be manually entered in the discipline report sections shown as incomplete for the “Contracted” school. If there are no disciplinary incidents to report, simply submit “blank” data by clicking on the submit button at the bottom of each section.

If the “Contracted” school shows a status of incomplete, this will prevent you from proceeding with the final submission process which commences on Monday, August 4.

Feel free to contact us if you have any additional questions.

 

ESS Data Management
Arizona Department of Education
Exceptional Student Services
ESSDataMgmt@azed.gov