10/25/2012 – Fiscal Year 2013 Reporting Guidelines for Students Attending Approved District EDP Programs

In May 2012, ESS Data Management distributed an alert instructing PEAs with district-approved EDP programs to only report students who are participating in those programs with service code C. After receiving feedback from the field that this reporting change was burdensome with the limited time remaining to make corrections to SAIS data before the end of the fiscal year, ESS postponed this change until FY 2013. For the remainder of fiscal year 2012, PEAs with district-approved EDP programs were allowed to report students participating in those programs with either service code C or D.

NOTE: Effective FY 2013, the postponed business rule regarding PEAs with district-approved EDP programs and the reporting of students participating in these programs with only service code C will be implemented.  

Please be aware, reporting a student participating in a district-approved EDP program with a need code of EDP and service code C instead of D has no impact on the student’s funding. Service code C constitutes a less restrictive setting than service code D and may improve a PEA’s LRE data with respect to Indicator 5, which is included in the Annual Performance Report. Keep in mind that OSEP evaluates the state and PEAs on LRE data to ensure that students with disabilities are being placed in the least restrictive settings.

If you have already begun reporting SPED students attending district-approved EDP programs with a service code of D, you will need to update these students’ SPED participation in SAIS. All SPED records for students attending district-approved EDP programs will be run though SAIS integrity processing beginning Friday, October 26. Records for EDP students attending a district-approved program and reported with a service code of D will fail SAIS integrity processing. If students in your EDP program were reported with service code D, these students’ records must be changed to report service code C.

Please contact us if you have questions.
ESSDataMgmt@azed.gov