Program Forms and Resources

• ADE has a dedicated Civil Rights webpage to access the current non-discrimination statement and program forms.  

• Time Report - Site and Food Service Staff
• Time Report - Administrative Staff
• Staff Mileage
• Reimbursement Rates
• SFSP Budget Estimator 
• Procurement Policies and Procedures
• Request for One-Time Exception Form

• Template Letter for the Health Department 

• SFSP Menu Template
• SSO Production Record

• Documentation of Training to Program Personnel
• Pre-Operational Site Visit Form
• Initial Site Visit Form
• Site Review Form 
• Daily Meal Count Form 
• Weekly Consolidated Meal Count Form 
• Field Trip Notification Form - updated April 2023
• Participant Menu Modification Form
• USDA Rural Designation MAP
• USDA CACFP and SFSP Area Eligibility Mapper
• Multi-day Meal Issuance Questionnaire for Operators of Rural Non-Congregate Sites

Additional Forms for Camps/Closed Enrolled Only:

• Eligibility Documents: 
  • Income Eligibility Guidelines (Effective July 1, 2025 - June 30, 2026)
  • Income Eligibility Guidelines (Effective July 1, 2026 - June 30, 2027) 
  • Household Letter Template for Camps/Closed Enrolled Sites that are not Area Eligible
  • Meal Benefit Income Eligibility Form (English) (Spanish)
• Meal Counts for Camps:
  • Meal Count Worksheet for Camps (not claiming seconds)
  • Meal Count Worksheet for Camps (claiming seconds)

• Summer Food Service Program Permanent Agreement for Community Organizations 
  • Manual Permanent Agreement (print, sign 1 original, mail to ADE for approval)
  • Electronic Permanent Agreement (complete SFSP Initiation Form; agreement is emailed to signers directly by AdobeSign, electronic signature) 
• Add/Change/Delete Associate Site
  •  HelpDesk ADD/CHANGE/DELETE
    • Log into ADEConnect
    • Click 'Help'
    • Click 'Go to HelpDesk'
    • Click 'New Request'
    • Locate Health and Nutrition Services templates
    • Select 'HNS Add/Change/Delete Form'
    • Complete all required fields and applicable optional fields within HelpDesk's Add/Change/Delete form
    • *User/Requestor submitting the Add/Change/Delete form must be submitted by an Authorized Signer listed on the Food Permanent Service Agreement
  • Manual ADD/CHANGE/DELETE Form (print, sign, scan, and email)
• Non-Associated Site Agreement
• ADEConnect Request for Entity Administrator
• State of Arizona W-9
• Use the Unique Entity Identifier (UEI) lookup or request a UEI by visiting https://sam.gov/content/duns-uei.
• Media Release (for Open Sites) (for Closed Enrolled and Camp Sites)

• SFSP Catering Contract Agreement Template
• SFSP Catering Contract Agreement Checklist (required to submit with catering agreement)
• Caterer Evaluation Form