School Finance Friday 12/9/2016 Notes

AzEDS IT Update

Fixed Issues Update

  • LMTADM25 – fixed “duplicate”
  • Tuition Payer code=2, PS students no longer generating fundable intervals
  • Integrity rule -20002 is updated

Known Issues Update

  • 40000 rules that need to be updated
    • –40050
    • –40051
  • Rule -40036 which checks for age

School Finance Update

Data Capture Date for January

  • Declining Districts
    • FY 2017 only
  • To verify ADM:

Wednesday Workshops

Prioritize Integrity failures

  • Inactive calendar fixed; therefore contact School Finance if you have a calendar
  • Please don’t ignore rules if you think it might be broken.
  • AzEDS site to read Integrity rules

Training: What do these roles even mean?

EA for ADEConnect

Follow along on the video!

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Link for School Finance Friday

https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live

December BUDG25 Updated Reports Posted Today

Updated December 2017 BUDG25 reports have been posted today. Several of the districts’ Unrestricted Capital Applied Capacity was not totaling correctly.  The error has been corrected and is reflected on this updated report.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at [email protected].

Thank you.

December FY 2017 BUDG25 Reports Posted

The December FY 2017 BUDG25 reports have been posted.

The December BUDG25 report includes:

  • A note at the top of the report indicating the Fiscal Year of the ADM in use (2017 ADM is being used for those districts that are Current Year funded. 2016 ADM is in use for those districts identified as declining.)
  • Expenditure budget files successfully processed as of 11/28/2016
  • Budget balance/carry-forward values from the FY 2016 BUDG75 report

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu, here.

Please email the budget team with any budget-related questions or concerns at [email protected].

Thank you.

School Finance Friday 11/25/16 Notes

AzEDS, Fixed Issue Update

  • Integrity rule 30001 was incorrectly failing.
  • Fixed Integrity Rule related to calendar status and track.
  • On the STAFF10, Educator Stakeholder ID field corrected.

AzEDS, New Functionality

  • R21 and S21codes were deployed to API.
  • Limited ADM report available. Called LMTADM25.
  • Attendance event report released.

AzEDS, Known Issues Update

  • 20002, Integrity rule about readmission
  • Tuition payer 2, PS students: Issue analysed and impacting 300 students only at ADM level
  • Integrity this week failed 11/22 evening, issue fixed

School Finance, Wednesday Workshops for December

  • Reconciliation: AzEDS Submission to ADM reports
  • At Jefferson
    • 12/7/16 1-3pm
    • 12/14/16 1-3pm
  • Depending on interest, can expand to include a Thursday or an online session

School Finance, Prioritize Integrity Failures

  • Inactive calendar fixed; therefore contact School Finance if you have an inactive calendar.
  • Please don’t ignore rules if you think they might be broken.

Training: 2 New Reports

Follow along on the video for more detail!

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FY 2016 BUDG75 Reports have been Posted

The FY 2016 BUDG75 Reports have been published to the School Finance website and are available for download and review. The BUDG75 report reflects the 2016 statewide recalculation and any FY 2016 budget or AFR file submissions successfully processed into the system as of 11/16/2016.

Note: Disregard any FY 2016 BUDG75 Reports dated prior to 11/22/2016.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at [email protected].

Thank you.

December and January Payment Basis spreadsheet

The Data Capture Date for the December 1 FY 2017 Payment was this week. Please see the attached table for the payment basis for the following payment as well: Counts-for-December-1-Payment

School Finance Friday 11/04/2016 Notes

AzEDS IT Update

Fixed Issues Update!

Rule numbers 10071, 10075: Rule fails when attendance minutes are submitted for alternative schools

Rule numbers 10048, 10049: Accommodation district students failing; “If DOR is ACCOMMODATION, DOR must be allowed to be listed as a district of residence.”

Rule number 40020: SPED Integrity rule – ‘Invalid DOA and/or DOR for this Service Code’ even though the entity is under the accommodation district (DOA)

Performance Issues Fixed!

  • AzEDS Report Performance Issues
  • INTEG15 was broken out into 4 reports
    • Student Data Integrity (INTEG15) – released Friday, October 28
    • STC Student Data Integrity (INTEG20) – New Report under ‘Student-Teacher-Course’ Connection Report section
    • STC Staff Data Integrity (INTEG25) – New Report under ‘Student-Teacher-Course’ Connection Report section
    • STC Course Data Integrity (INTEG30) – New Report under ‘Student-Teacher-Course’ Connection Report section
  • ADM Reports – changes to improve performance of reports

New Functionality

  • DRP Integrity and ADM deployed
  • AOI ADM logic fixed

Known Issues Update!

  • A couple of rules with Issues – Fix In progress:
    • ELL INTEG Rule -30001 fails for students with correct Assessment ELL data
    • A couple other rule fixes we are working on that impact 20 or fewer students – 10067, 40065
  • STUD72 incorrectly displays attendance for concurrent enrollments

School Finance Update

Wednesday Workshops

11/16/2016 – 1:00 pm – 3:00pm – at Jefferson still available for sign up. Remote, web option available.

Topic: Data to ADM Calculation

Email your Account Analyst to sign up. Tell us if you need to check out an ADE computer during the workshop or if you’d like to participate remotely.

SPED Concurrency Issue

You can email [email protected]

Hot Topic

Critical Communication, Verification

Keep in Touch

Training: “Help, I don’t have ANY ADM!” Let’s Double Check

  1. Have you logged into ADE Connect? https://home.azed.gov/Portal/
  2. Have you seen an AzEDS Report? https://azeds.azed.gov/AzEDSPortal/Reports/ReportView
  3. There are Quick Reference guides to help you navigate the reports. http://www.azed.gov/aelas/azeds/reference/
  4. We recorded our trainings! http://www.azed.gov/finance/trainings/

Follow along on the video to catch up!

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Critical Communication, Verification

This week School Finance emailed all School Districts and Charter Districts with information about their FY2016 ADM and potential adjustments to FY2017 payments. The email was approximately one page long and had a table of FY2015, FY2016, and FY2017 ADM in the middle of the page.

If you didn’t receive the email, check Find a School to see who in your district received the email.

If no one received the email, please email your School Finance Account Analyst.

FY 2017 BUDG25 Budget Verification (Over/Under Budget) Letters Published

In accordance with A.R.S. §15-905(E), the FY 2017 BUDG25 Budget Verification Letters have been posted to each applicable district budgets homepage of the ADE School Finance website. To download and review a specific district from the ADE School Finance website, please click here.

As a reminder, if a district is considered to be exceeding its ADE calculated limit for M&O exclusively due to the K3 Reading Add-On Funding not being calculated in the district’s RCL as of 11/1/2016, a December 15th budget revision for M&O will not be required.

Please email any budget questions or concerns to the School Finance budget team at [email protected] .

Thank you!