Hot Topics

October 19th, 2017

Merge request submissions

Please submit a request for the numbers to be merged via an e-mail to [email protected] or through the Self-Service Portal at so that ticket number will be generated and the ID can be retired correctly.

Include the following:

  • Student full name
  • Date of Birth
  • Both IDs

You will receive an email once the merge is complete. We currently have a large volume to process. Your patience is appreciated.

It is important that each Merge request is made for a single student.

Posted in Data Hot Topics |
October 16th, 2017

Notice and Guidance: AFR’s Pending Processing 10/14 – 10/15

Due to a system glitch files uploaded on October 14th and 15th were not processed into the system until today, Monday October 16th.

For audit purposes use the “Upload Date” as opposed to the “Updated Date” on the LEA’s ADE summited file page as the date the AFR was submitted to ADE.

Please contact the SF Budget Team with any questions ([email protected])

Posted in Hot Topics |
October 12th, 2017

FY2018 Rural Assistance Preliminary Allocation

Preliminary calculations for the FY2018 Rural Assistance allocation have been completed. There will be two distributions made; the first being 70% of allocated funding, and the second making up the remaining 30% of the allocated funding. The $2.6 million will be reallocated prior to the second distribution. Locate your District/Charter District in the list linked below and review the payment details. Please direct any questions or concerns to [email protected] by Friday, November 10, 2017. Distribution of Payment 1 is intended for the end of November. Please see Memo 18-025

FY2018 Rural Assistance Preliminary Allocations

Posted in Hot Topics, Payment Hot Topics |
October 6th, 2017

School Finance Friday 10/6/2017 Notes

AzEDS: Integrity Rule -10116

Rule -10116 was failing for all JTED students. It reads, “The Track submitted for a student’s enrollment record must be for the school the student is attending or the Track for the LEA under which the school resides.”

  • Short Term Solution is DONE!: Temporarily remove JTED logic from rule
  • Long Term Solution is in progress: Rework rule for REST API 3.0 Track data schema

AzEDS: Integrity Rule -20037

Rule -20037 should be Fiscal Year 2017 specific and reads, “This student was submitted with one of the Summer Withdrawal Codes which are being discontinued. The only code that will be accepted is S7.”

This rule has been disabled in AzEDS for Fiscal Year 2018 onwards.

Deadline for November Payment

The data capture deadline was October 3rd and the ADM data is significantly improved over previous months.

Wednesday Workshop October: Integrity for Beginners

Planning a training at our Jefferson office to help new data coordinators with Integrity errors. You can email [email protected] to sign up.

Last Week of SDER

The deadline is 10/16/2017. Please see our Hot Topic for more information.

Training: Summary ADM and Payment, or “Why is my payment is so short?”

You can follow along on the video or call (602) 542-5695 for help reconciling ADM20 reports from AzEDS, ADMS46-1 reports from the web, and Payments reports.

Join us on October 20th at the same link:

Posted in Data Hot Topics, Hot Topics, School Finance Fridays |
October 5th, 2017

Oct 2018 BUDG25 Reports Posted & Dec Revision Alert

The October FY2018 BUDG25 reports have been posted and are based on:

  • 2017 ADM for the vast majority of districts until 11/01/2017, at which time current year 2018 ADM will be used for the vast majority. There is a message at the top of the report stating if 2017 or 2018 ADM was used.
  • APOR 55-1 with a run date of 9/11/2017 (Apportionment Date; 10/01/2017)
  • Budgets that have successfully processed through 9/30/2017
  • K3 Reading May NOT be included in the RCL In order to receive funding, all districts must now submit a plan to the State Board of Education for approval. K-3 reading funding will be released once we receive approval from the State Board of Education*

BUDG25 LETTER NOTICIFICATON of Need For a December Revision ALERT

The November BUDG25 report will be posted early (week of 10/23/2017) with the RCL based on ADM for the current year for vast majority of the districts.  These reports will be used to generate the BUDG25 December Revision Notification Letters that ADE must statutorily post by 10/30/2017

To download and review a specific entity’s budget reports, select the district name after clicking here.

Please contact the SF Budget Team ([email protected])  with any questions, except as noted below.

* Contact the Move On When Reading ([email protected] ; 602-364-2355) with questions regarding the district’s plan and/or when it is scheduled for review

Posted in Budget Hot Topics, Hot Topics |
October 3rd, 2017

FY 2018 Results-Based Funding Payment 1 Distribution Date

The FY 2018 Results-Based Funding Payment 1 will be distributed Wednesday, October 4, 2017. Please see links below for previous Hot Topics and Memos regarding the FY 2018 Results-Based Funding.

FY 2018 Results-Based Funding Hot Topic

Results-Based Funding * Updated definition of “Replication” *

18-012: FY 2018 Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting

Posted in Hot Topics |
September 27th, 2017

SDER Application Open

The School District Employee Report (SDER) On-Line Application is now to accept employee data.  This application is accessible through Common Logon.


You must submit your SDER data by 4:30 p.m. on Monday, October 16, 2017.


The FY2018 Memo 18-018 that includes instructions for submitting data has been published in the memo section of the School Finance webpage:


If you have any questions about your SDER, please contact the [email protected]


Please note that SDER is required for districts.  Please include the 1.06% teacher salary increase for FY2018 in the total salary reported for each individual certified teacher.

Charter schools sponsored by the AZ State Board for Charter Schools, universities and community colleges are not obligated to submit the data and should not submit data.

Posted in Data Hot Topics, Hot Topics |
September 19th, 2017

Teacher Salary Increase FY2018 Budget Revision Guidance

Teacher Salary Increase FY2018 Budget Revision Guidance

WHAT: Districts and Charters may revise the calculation on the 2018 budget page 2 and Work Sheet C for the amount needed for the 1.06% teacher salary increase based on the final FY 2017 teacher salaries for eligible teachers. WHEN: On or before November 1, 2017 (After the FY 2017 AFR is completed).

MEETING NOTIFICATION REQUIREMENT: To revise the budget for this calculation, districts and charters must again comply with the same notice and separate vote requirements as prescribed in the Publishing Requirements for the adopted budget. Unlike the adopted budget the budget/summary is not required to be published with the notification. Just the notice of hearing and vote.


  1. OPEN the same meeting notification form used for the adopted budget (BudgetAdoptionHearingNotification.xls).
  2. COPY & PASTE the text in EXCEL cell H3 to cell A3.
  3. COPY & PASTE the text in EXCEL cell H16 to cell A16.
  4. DELETE all text in column H.
  5. SAVE the File.
  6. SELECT the file and PRESS the F2 function key, remove the word “Adoption” from the file name to read simply BudgetHearingNotification.xls.  Or any name desired but it must maintain the .xls format.
  7. UPLOAD the file through Common Logon.


  1. NAVIGATE to the district’s ADE submitted file status page (
  2. RIGHT CLICK on the district’s uploaded Meeting Notification Excel file link (in the file name column).
  3. SELECT “copy shortcut”, “copy link location”, or similar depending on the browser you are using.
  4. PASTE the link to the district’s website.

  ➡ ALERT: If the budget calculation is not revised, ADE will use the calculation on the adopted budget to determine the amounts to allocate to each district and charter school by December 1, 2017.

If you have any questions, please email the SF BUDGET TEAM ([email protected])

Posted in Budget Hot Topics, Hot Topics |
September 18th, 2017

Results-Based Funding * Updated definition of “Replication”

Please note: Memo 18-012 “Results-Based Funding Distribution, Eligibility Requirements, and Accounting and Expenditure Reporting” has been updated to reflect a definition of “Replication” in respect to Results-Based Funding and its use. Please see the updated content of memo 18-012 here.

Posted in Hot Topics |