November FY2017 BUDG25 Reports Posted

The November FY2017 BUDG25 reports have been posted.

The November BUDG25 report includes:

To download and review a specific entity’s budget reports, select the district name after clicking here.

Thank you.

November Wednesday Workshop: ADM Calculations

Visit our Wednesday and sign up for our newest training session.

We intend to cover how ADM is calculated from membership data.

There are currently 2 sessions planned; if we have interest to support more sessions, we can book more dates! Virtual events are possible if people are interested.

AzEDS Submission to ADM Reports training video up!

Please see the School Finance Trainings Page to catch up on sessions you may have missed.

“AzEDS Submission to ADM Reports” is currently posted with supporting materials.

School Finance Friday 10/14/16 Notes

November 1 Payment

School District Employee Report

  • The hard deadline for SDER is 10/14/16; there are no extensions on the October deadline.
  • There is a short window in the Spring for corrections.

State Student IDs

Training: Summary ADM Reports

  • ADM20 is generated daily in AzEDS.
  • ADMS46-1 is still on the School Finance site and matches the ADM20 from the day before.

Follow along on the video below!

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Updated ADM, SPED, and ELL Counts for November 1 Payment

Please see the communication including the updated ADM, SPED, and ELL Counts for November 1 Payment.

It is the update following last week’s communication.

FY2017 AzEDS projected 100th day ADM, SPED, and ELL

Please scroll to the bottom of the page to see the FY2017 AzEDS projected 100th day ADM, SPED, and ELL

October FY2017 BUDG25 Reports Posted

The October FY2017 BUDG25 reports have been posted.

The October BUDG25 report includes:

  • 2016 ADM
  • APOR 55-1 values from 10/3/2016
  • PROP123 $50 Million Additional Funding district allocations, estimated as being equal to FY2016 at this point
  • Expenditure budget files successfully processed through 9/28/2016

New in FY2017

  1. Removed Adjusted RCL due to the elimination of growth
  2. Added a Total Budget Capacity Potential calculation for M&O and URC at the bottom of each respective section

To download and review a specific entity’s budget reports, select the district name after clicking here.

Thank you.

 

The Fiscal Year 2016 Statewide Recalculation has been completed

The Fiscal Year 2016 Statewide Recalculation has been completed.

 

District

Both  positive and negative adjustment will be included by November 1st payment through APOR64-1 report. However, the positive adjustment will be included  as lump sum adjustment; whereas the negative adjustment will be taken over the entire fiscal year, 4/12ths taken in November and 1/12th each payment thereafter.

 

Charter

The positive payment has been included by September 1st payment through CAHR64-1 report as the lump sum adjustment.  The negative adjustment will be included by November 1st payment. The negative adjustment will be taken over the entire fiscal year, 4/12ths taken in November and 1/12th each payment thereafter.

 

Please see the FY16 statewide recalculation amount in the following spreadsheet.

FY16 Statewide Recalculation Adjustment

 

Pursuant to A.R.S § 15-915, hardship requests are available. Please complete the form and submit to [email protected] by 10/15/2016.

 

With the hardship application, a minimum of 75% must be adjusted in FY17 and 25% will be adjusted in FY18. Adjustments will begin with the November 1 payment.  Please include all questions regarding these adjustments in your e-mail, with the completed form attached. Exceptions for severe scenarios may be made.

EX-1 guideline on Excused Absences in FY2017

EX-1 was revised too quickly in FY2016, creating certain unintended consequences, including not allowing time for LEAs to implement necessary changes in their Student Information Systems.

Superintendent Douglas intends to review and reissue EX-1 with an effective date of 7/1/2017 or later.

ADE staff members have met with representatives from school districts and charter schools to gain an understanding of LEAs’ concerns regarding EX-1, and are currently reviewing the EX-1 guideline in light of these issues. ADE plans to revise EX-1 to address these concerns, and will review the new draft with LEA representatives. Following these discussions, a new draft EX-1 will be presented to Superintendent Douglas for her approval. She intends to decide on a course that lessens the administrative burden on LEAs while serving Arizona’s students. Please expect a revised version of EX-1 before the end of this calendar year.

From now until 7/1/2017 or the reissued effective date, the Superintendent intends to hold LEAs harmless in their implementation of EX-1. This means LEAs will not have monetary audit findings for FY 2017 in regards to EX-1.

For FY2017, it is a local decision whether the 10% threshold in EX-1 is applied to all absences or only out of school suspensions. The FY 2016 revisions of EX-1 are currently suspended. Please find the 2009 version of EX-1 on the School Finance External Guidance webpage.

School Finance Friday 9/23/2016 Notes

AzEDS IT Update

Known Issues Update

  • Updates to Integrity Error Messages – some messages needed to be enhanced to be more user friendly and help inform what corrective action is needed to correct data; most messages already updated and list available on AzEDS website
  • Working on other issues specific to small subset of LEAs or specific LEA (e.g. 500 & 400 errors)

Next Steps

  • Support focus is helping LEAs get data submitted without errors
  • Monitoring and Reaching out to LEAs not submitting data
  • Monitoring and Sharing with School Finance LEAs who are experiencing high number of Integrity failures
  • Coming Soon (next 4-6 weeks)
    • Absence/Attendance Minutes Verification Report (ABSATT10) – more user friendly to validate absence & attendance
    • STC Verification Report (STC10)

School Finance Update

Wednesday Workshops

  • AzEDS Submission to ADM Reports final recording due next week. Please find the interim video at this link.
  • October/November topics:
    • FTE Calculation
    • ADM to Payments
    • ADM Calculation

School District Employee Report

  • SDER data is used in the TEI calculation.
  • Thus it only affects districts.
  • SDER uses teacher data, please be sure to communicate with your HR department.
  • TEI affects district payments, please be sure to communicate with your Business Manager.
  • The window is open now with a hard deadline on October 14th.

EEOC

Submit through SDER as usual.

15-915s

  • This year you can request to open a 915 for data correction on 2014, 2015, and 2016 data.
  • You can send in letters now and correction windows are open.
  • See azed.gov/finance for details on the 915 process.

Training: Available Resources on AzEDS Site

We started on the ADE homepage: www.azed.gov.

Watch the entire webinar and follow along with the training in the video below, starting 3:35 minutes into the video.

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