School Finance Friday 3/17/17 Notes

AzEDS IT Updates

School Finance Updates

  • Data Capture was this week. ADM for payment looks good.
  • March Workshop Wednesday is Reconciliation again
    • One more session in person at our Jefferson office on 3/22 @ 1-3 pm. Email your Account Analyst to sign up.

Merge and Split

  • Merge tickets are a little slow this week
  • Split is expected in the coming month

Educating Graduates

  • There was a rule in December that failed students with a previous graduation date. Rule 10200 back in development. Please check students that might be affected.

Grades Served by District

  • There is a design difference SAIS vs AzEDS where grades are approved at the site or LEA level.
  • This has affected unified school districts all year
  • 10008 checks if a membership meets the approved grades at the school level
  • There is a Hot Topic on SF homepage that explains how to correct the situation if you’re still facing it.

Membership

  • It’s almost the time of year where memberships will require Year End Statuses. There’s a slight change between SAIS and AzEDS, where SAIS didn’t require a date for a Year End Status, unlike a Withdrawal code.
  • For further information:
    • A Membership is the time period where a student receives instruction
      • Has an Enrollment date and Exit date
    • Membership activity codes describe qualities of the enrollment and exit
      • Has an Enrollment or Re-enrollment code, and a Withdrawal Code or Year End Status

Training: Concurrencies in AzEDS

Limited ADM report

  • Requires AzEDS Data Coordinator – ADM Reports role in ADEConnect
  • For each of your students, displays limited intervals
  • Output columns mirror ADM15
  • NOTE: will not show multiple enrollments for a student who is not Limited.

Student Analysis Tool

  • Requires AzEDS Data Coordinator – Base Reports role in ADEConnect
  • For one student, by ID or demographic data, displays enrollments, programs, needs, etc.
    • First phase, more features to come

Multiple Enrollments

  • Students can have memberships at multiple schools:
    • Time element
      • At exactly the same time
      • With some overlapping days
      • Consecutively
    • ADM element
      • Limited ADM
      • ADM is not limited

Catch up online:

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Please join us next week:

https://www.youtube.com/channel/UC0PJ7Mg5plHOoZ5XjiC56lg/live

 

March FY 2017 BUDG25 Reports Posted

The March FY 2017 BUDG25 Reports were posted on March 2nd.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu, here.

Please email the budget team with any budget-related questions or concerns at [email protected].

Thank you.

AzEDS Integrity: Grade Level not offered at this School

Due to the increased occurrence of integrity error -10008, School Finance has decided to temporarily amend the process for making changes for grade levels served at individual schools.

There is a difference between grade checks for memberships in AzEDS in comparison to SAIS. For the integrity error “-10008: Grade Level Code not offered at this School”, SAIS Integrity would check the grade levels approved at the District level.  With the conversion to AZEDS, Integrity was redesigned to check the grade levels offered at the School level.

To help with the change in methodologies for FY2017, School Finance has decided to allow a signed letter from the superintendent on district letterhead in place of the Governing Board minutes. For FY2018 and forward, the Governing Board minutes will be required for grade changes. For change requests any year, please include an Entity Profile form.

Please find the Entity Profile Form in the Forms tab on the School Finance website and here.

March Wednesday Workshop: ADM Reconciliation

Wednesday Workshops!

March Topic:  AzEDS Submission to ADM Reports, Revisiting Reconciliation

Description:

This beginner level session is designed new Data Coordinators at an LEA or for staff that would need a review of AzEDS data process. We will discuss which ADM reports to use for reconciling student data. What is ADM? What goes into my LEA’s payment? Where do I find reports in AzEDS? What does “reconcile your ADM” even mean? I need help on my Integrity errors; who do I ask for guidance?

Prerequisites:

  • Attendees must have access within ADE Connect to view ADM Reports.
    • If you do not have access to view these reports, please contact your Entity Administrator within you school to grant you access.

We are offering three March sessions:

  • Wednesday, March 08, 2017 – 1:00pm – 3:00pm
  • Wednesday, March 15, 2017 – 1:00pm – 3:00pm
  • Wednesday, March 22, 2017 – 1:00pm – 3:00pm

 Email your Account Analyst to sign up for one!

FY 2016 BUDG75 Expenditure Analysis Letters Posted

The FY 2016 BUDG75 Expenditure Analysis Letters have been published to the School Finance website and are available for download and review.

To select a specific District, please click the following link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email the budget team with any questions or concerns at [email protected].

Thank you.

SDER Application Open for Data Modifications

SDER Application Open for Data Modifications

The School District Employee Report (SDER) On-Line Application is currently available and ready to accept employee data modifications prior to final TEI calculations.   This application is accessible through Common Logon.

SDER data may be modified between February 1, 2017 and March 2, 2017.  Final data modifications must be made by 4:00 p.m. Wednesday, March 1, 2017.

Preliminary TEI reports were made available in October of 2016, and can be accessed here.  Final TEI reports will be available on or prior to March 15, 2017. Final TEI figures may differ between the preliminary report and the final report even if your district does not modify its data, as the statewide average number of FTE Years of experience value may change due to its recalculated value for the final reports.

The SDER instructions can be found at the end of the FY2017 SDER Memo. You may also view the SDER presentation for more guidance located here.

Please contact your Account Analyst with any additional SDER questions.

February FY 2017 BUDG25 Reports Posted

The February FY 2017 BUDG25 Reports Posted.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu, here.

Please email the budget team with any budget-related questions or concerns at [email protected].

Thank you.

FY 2017 Re-calculated District Additional Assistance (DAA) Adjustments.

FY 2017 Re-calculated District Additional Assistance (DAA) Adjustments.

A list of re-calculated DAA adjustments included in February 1, 2017 APOR can be found here:

FY2017 Re-calculated District Additional Assistance (DAA) Adjustments

FY 2016 Superintendent Annual Financial Report (SAFR) Posted-Updated

The Fiscal Year 2016 Superintendent Annual Financial Report (SAFR) has been published and can be accessed by following this link:

http://www.azed.gov/finance/files/2017/01/safr2016.zip

SAFR digital data (Microsoft Access 2000 format) for Fiscal Years 2006 through 2016 SAFR (Database FY2006-2016)

 

 

School Finance Friday 1/6/2017 Notes

AzEDS IT Update

  • ADE is pulling back 2 rules for further analysis:
    • 10075 Attendance minutes for alternative school students
    • 10200 re-enrolled Graduates

School Finance Update

January Workshop Wednesday

  • for districts, Transportation
  • 1/25 at our Jefferson office
  • Webinar option available

Q&A

Q: Is there a report available to see the assigned cohorts for my students?

A: There is a report on ADEConnect in Accountability. Email [email protected] for more information.

Q: Is there a report available to show me the students that will have labels for my coming Assessment?

A: Email the Testing Inbox for support and information.

Follow along online!

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