Reminder: Charter Estimated Counts Deadline is 7/14/17

The first payment for Fiscal Year 2018 is expected August 1. The first payment for charter districts will be based on Charter Estimated Counts. Please confirm your charter district has submitted the necessary data.

The deadline for Charter Estimated Counts is coming on Friday, July 14th. You can access the application via Common Logon.

Before the payment is processed, your LEA must also have their Calendar submitted. The deadline for LEA Calendar has passed. You can access the application via ADEConnect.

Final FY 2017 BUDG25 Reports have been posted

The final BUDG25 Reports for FY2017 have been posted. The reports are based on the APOR 55-1 with an Apportionment Date of 06/30/2017.

To download and review a specific entity’s budget reports, by fiscal year selection, choose the district name from the drop down menu: https://www.ade.az.gov/Budget/EntitySelection.asp

Reminder: only the most recent BUDG25 is posted. If you would like to save each month’s BUDG25 — do it before the next month’s report is posted.

Please email the budget team with any budget-related questions or concerns at sfbudgetteam@azed.gov.

Thank you.

FY2017 Prop 123 Payment 2

FY2017 Prop 123 Payment 2 has been calculated and distribution should be the second week of July. Payment 2 amounts can be seen in the attachment below. Districts are listed by county, and Charters follow alphabetically.

FY17 Prop 123 Payment 2 Amounts

FY 2018 Monthly Payment and AzEDS Processing Schedules

FY 2018 Monthly Payment Processing Schedule

Every month ADE uses student data submitted by LEAs to calculate Average Daily Membership (ADM) to use as a basis for state aid funding. LEAs submit student data to AzEDS and ADM is calculated in the ADM Calculation Engine (ACE). The student data must reside within AzEDS on time to be included in the scheduled Integrity and ACE processing for each month’s payment.

Data Capture Deadline, 5 p.m. To be considered for:
September 5, 2017 Payment on October 2, 2017
October 3, 2017 Payment on November 1, 2017
November 7, 2017 Payment on December 1, 2017
December 5, 2017 Payment on January 2, 2018
January 2, 2018 Payment on February 1, 2018
February 6, 2018 Payment on March 1, 2018
March 6, 2018 Payment on April 2, 2018
April 3, 2018 Payment on May 1, 2018
May 1, 2018 Payment on June 1, 2018
June 5, 2018 Payment on June 29, 2018

Click thumbnail for calendar summary view.

AzEDS Processing Schedule

Please note that regardless of the monthly payment processing schedule, current year integrity will run at least five days per week. Integrity is scheduled every weeknight and will at least include data submitted to AzEDS up until 5 p.m. ACE is scheduled to run immediately after Integrity each run.

 

First Payments for Fiscal Year 2018

The first two payments of the year will not be calculated using AzEDS ACE results. The August 1, 2017 and September 1, 2017 payments will be based on Charter Estimated Counts for charter districts and FY 2017 ACE results for school districts.

 

FY 2018 Year End Recalculation Schedule

All LEA Submission Deadline July 13, 2018 @ 5 p.m.
Recalculation July 13-14

 

 

FY2017 Rollover Payback Amounts

A system error is currently preventing School Finance from generating and posting APOR reports for the FY2017 Rollover Payback. County Treasurers and LEAs may reference the spreadsheet below for FY2017 Rollover Payback Amounts per district.

FY2017 Rollover Payback Amounts

Charter Estimated Counts

To: Charter School Operators, Charter School Sponsors, Charter Business Managers, Charter Principals and Administrators, and all Charter Schools

From: School Finance Analyst Team

Date: June 23, 2017

Subject: Charter Estimated Counts

 

Please be advised that access to Charter Estimated Counts has moved to Common Logon until further notice.

For more details on Charter Estimated Counts please see memo: http://www.azed.gov/Administrators/SF/NumberedMemos/FY2017/17-055.pdf

If you need additional assistance, please contact the SFAnalystTeam@azed.gov

RESOLVED: Budget Files Are Not Processing into the System

The issue with budget files not processing has been resolved. Thank you for your patience.

*********** Original Message ***********

Currently, budget files are not being processed into the system due to technical difficulties. The ADE IT support group is working on the problem and we are hoping to have it resolved soon.

We apologize for the inconvenience this may be causing. Please know that we are working as quickly as possible to restore the budget system.

Thank you.

Charter Estimated Counts for FY 2018 due July 14, 2017

Please see the School Finance Memo 17-055 for details.

LEA Calendar for FY 2018 due July 6, 2017

Please see the School Finance Memo 17-053 for details.

EX-1 guideline on Excused Absences in FY 2017 and FY 2018

There were revisions to EX-1, the guideline defining excused absences, in 2016. The revisions created unintended consequences, including insufficient time for LEAs to implement necessary changes in their Student Information Systems. From September of 2016, ADE has been reviewing EX-1 in order to reissue it allowing sufficient time to implement technological changes.

ADE staff members have met with representatives from school districts and charter schools to gain an understanding of LEAs’ concerns regarding EX-1. Taking concerns into account, EX-1 will be reissued for FY 2019. The new draft is intended to that lessen the administrative burden on LEAs while continuing to serve Arizona’s students.

From now until 6/30/2018, the Superintendent intends to hold LEAs harmless in their implementation of EX-1. This means LEAs will not have monetary audit findings for FY 2017 or FY 2018 in regards to EX-1.

For FY 2017 and FY 2018, it is a local decision whether the 10% threshold in EX-1 is applied to all absences or only out of school suspensions. The FY 2016 revisions of EX-1 are currently suspended. Please find the 2009 version of EX-1 on the School Finance External Guidance webpage. The revised version for FY 2019 will be posted on the same page shortly.