FY 2015 Monthly Aggregation Processing and Integrity Schedule

Overview:

Monthly aggregation is the processing that ADE performs on the student data to calculate ADM (Average Daily Membership), which is used as a basis for state aid funding.  The student data must reside within SAIS to be included in the scheduled aggregation processing.

 

FY 2015 Monthly Processing Schedule

     

Data Submission Deadline

Monthly Processing Start Date

For Charter Payment:

October 2, 2014 @ 5 pm October 3, 2014 November 3, 2014
November 3, 2014 @ 5 pm November 4, 2014 December 1, 2014
December 4, 2014 @ 5 pm December 5, 2014 January 2, 2015
January 5, 2015 @ 5 pm January 6, 2015 February 2, 2015
January 29, 2015 @ 5 pm January 30, 2015 March 2, 2015
March 2, 2015 @ 5 pm March 3, 2015 April 1, 2015
April 2, 2015 @ 5 pm April 3, 2015 May 1, 2015
May 4, 2015 @ 5 pm May 5, 2015 June 1, 2015
June 1, 2015 @ 5 pm June 2, 2015 June 30, 2015

 

 

FY 2015 Statewide Recalculation Schedule

 

Data Submission Deadline

   Recalculation Start Date

June 30, 2015 @ 5 pm: brick and mortar schools

July 15, 2015 @ 5 pm: AOI (online) schools only

July 16, 2015

 

Integrity Schedule

Please note that outside of this monthly processing schedule, current year integrity will run twice a week.  Integrity is scheduled to kick off every Tuesday and Friday morning and will include data submitted to SAIS through 5 pm the night prior.  For example, the student data included in Tuesday’s integrity will encompass all student data that exists in SAIS as of 5 pm Monday evening.

FY 2014 Annual Financial Report (AFR) Files

The Office of the Auditor General and the Arizona Department of Education have issued the Annual Financial Report (AFR) file packages for fiscal year 2014.

Districts and Charters AFR forms for:

FY2014 School Districts | Charter Holders

FY 2015 Truth In Taxation (TNT) Reports have been posted

The FY2015 Truth in Taxation (TNT) Reports have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with questions about the TNT Report or with any budget questions by emailing sfbudgetteam@azed.gov.

Charter Estimated Counts is Now Open

Charter Estimated Counts is now open for all active charter holders to submit new or revised estimates of their ADM (Average Daily Membership) for FY2015 and will close on August 14, 2014 at 4:30 pm. The data within Estimated Counts on August 14 will be used as the basis for the September 2, 2014 state aid disbursement.  Please see the table below for future submission and payment dates:

For Payment Date:

Estimated Counts Submission START DATE

Estimated Counts Submission DEADLINE (by 4:30 p.m.)

September 2, 2014

July 29, 2014

August 14, 2014

October 1, 2014

August 27, 2014

September 15, 2014

November 3, 2014*

Paid on SAIS 40th day ADM, unless Charter Holder has not   reached the 40th day of school.

See Account Analyst

* Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).

Please see Memo 14-053 for submission instructions and future deadlines.

If you have questions regarding the submissions, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

FY 2014 Recalc is Complete!

The FY2014 statewide recalculation of ADM is complete. The SDDI / SDR reports (including integrity status and 75 reports) are available as well as the ADMS40 series reports (including the ADMS46-1), and the SPED28-1 and ELLS28-1 reports.

Revised Account Analyst List – Frances is Leaving…

Frances Cox has been an Account Analyst with School Finance for over three and a half years. She has decided to go on a new adventure and move to Oregon with her family. Her last day with the Arizona Department of Education will be July 29, 2014. If Frances was your account analyst, please check the “Find your LEA Account Analyst” list for your temporary account analyst.  Once a new account analyst joins our team, we will review and update the LEA designations.

Please join us in wishing her well on her new adventure!!!

 

Transportation Guideline

Please review the new transportation guideline, SF 0002, posted under the tab “Guidelines” on the School Finance website.

FY2014 Instructional Improvement Fund Payment 2

Please find the FY2014 Instructional Improvement Fund Payment 2 amounts listed at the link below.

FY2014 Instructional Improvement Fund Payment 2

SAIS Is Open for FY2015!

SAIS is open and ready to accept your FY15 data!  What this means to you:

1) When you go into SAIS Online, SDDI, Student Detail Reports or any of the other SAIS applications, the default year in the fiscal year dropdown will be “2015″.  Select the appropriate year, as necessary, for the data you are working with.

2) FY 2014 SAIS data submission deadline passed on Monday (6/30/14) for brick and mortars.  AOI schools have until July 15 to submit their data.  AOIs, when submitting files for FY14, be sure to submit under “2014″ and not “2015″. 

Final FY 2014 BUDG25 Reports have been posted

The final FY 2014 BUDG25 Reports have been posted to each district’s budget reports home page of the ADE School Finance website. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Thank you for contacting the School Finance budget team with any budget questions by emailing sfbudgetteam@azed.gov.