FY 2017 Monthly Processing and Integrity Schedule

Overview:

Aggregation is the processing that ADE performs on the student data to calculate ADM (Average Daily Membership), which is used as a basis for state aid funding. Starting FY 2017, Aggregation will be processed in ACE, the ADM Calculation Engine. The student data must reside within AzEDS to be included in the scheduled Integrity and ACE processing.

 FY 2017 Monthly Processing Schedule

Data Capture Deadline, 5 p.m. To be considered for:
September 9, 2016 October 3rd payment
October 7, 2016 November 1st payment
November 8, 2016 December 1st payment
December 9, 2016 January 2nd payment
January 11, 2017 February 1st payment
February 8, 2017 March 1st payment
March 14, 2017 April 3rd payment
April 11, 2017 May 1st payment
May 11, 2017 June 1st payment
June 13, 2017 June 30th payment

 

FY 2017 Statewide Recalculation Schedule

All LEA Submission Deadline July 14, 2017 @ 5p.m.
Recalculation Start Date July 17, 2017

 

Processing Schedule

Please note that regardless of this monthly processing schedule, current year integrity will run five days a week. Integrity is scheduled every weeknight and will at least include data submitted to AzEDS up until 5pm. ACE is scheduled to run immediately after each Integrity run.

Extra Aggregation to help reconcile FY 2016 data

Mark sent out an email containing new deadlines for FY 2016 data. Please see: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=8eb26fbdd6.

To help you find SAIS Integrity errors and reconcile FY 2016 data, we have time for an additional aggregation run.

The deadline for the new aggregation will be July 4 at 5pm. Although it’s a holiday, it’s automatically scheduled to kick off.

We expect Integrity and Aggregation to take at least 7 days from that point, potentially a week and a half. Plan to check your integrity reports on or after July 11th. Plan to check your aggregation reports on or after July 13th.

School Finance Friday 6/17/2016 Notes

School Finance (602-542-5695) can help you with: Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 – Kristin Bumford

602-542-7885 – James Heck

602-542-8797 – Barbara Michlin

602-542-8243 – Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Charter Estimated Counts

Rollover

Close out your 2016 data

  • Once your 2016 data is complete and accurate in SAIS, you can stop uploading to ADE.
    • Plan ahead! Finishing your FY16 data is better well before the deadlines.
  • AzEDS will be open for FY16 submissions until 7/22
  • SAIS will be open for FY16 submissions until 7/29

Options to get data into SAIS

  1. AzEDS and your data goes over the Bridge
  2. SAIS Online
    • Great option for smaller schools
    • Need to request access from School Finance
  3. SDDI & vendor participation
    • Coordinate with your vendor

Plan for your 2017 data

  • The sooner you finish the FY16 set, the sooner you, your IT team, and your SIS vendor can prepare your system to upload FY17 data to AzEDS
  • AzEDS will be opened for FY17 submissions on 7/1
  • SAIS will not be open for FY17 data; the Bridge will be unnecessary

Data Bridges

  • For details about AzEDS to SAIS Bridge and information to help you make your choice, call School Finance.
  • Requests to turn off or turn on the AzEDS to SAIS 2.0 Bridge will be processed daily.

Charter Estimated Counts Application is open

The Charter Estimated Counts application is now open for Charter schools. Please see School Finance Memo 16-056 for more details: http://www.azed.gov/Administrators/SF/NumberedMemos/FY2016/16-056.pdf

School Finance Friday 6/10/16 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

Charter Estimated Counts

  • Memo with details coming early next week.
  • Application opening June 15.

Close out your 2016 data

  • Once your 2016 data is complete and accurate in SAIS, you can stop uploading FY16 and start prepping for FY17.
  • Finishing your FY16 data is better well before the deadlines.
  • AzEDS will be open for FY16 submissions until 7/22
  • SAIS will be open for FY16 submissions until 7/29
  • SAIS monthly processing will run 7/5, to help reconcile
  • Email from Mark Masterson: http://us4.campaign-archive1.com/?u=f331ee290539916aae5f9be04&id=8eb26fbdd6

Questions about ADM15 and INTEG15

Please contact your School Finance Account Analyst with any questions about an ADM15 or any discrepancies.

$50 Million Additional Funding

$50 Million Additional Funding:

The full $50 million of Additional Funding is being distributed at this time.

  • CSF weighted counts from payment 10 have been used as the basis for the allocation of the $50 million (Laws 2015, 1st Sp Session, Chapter 1, and Section 1)[1]
  • Adjustments to the payments resulting from the statewide recalculation will be processed in accordance with A.R.S. 15-915.  Adjustments will equal the difference between the amount distributed in June, 2016 and the amount determined after the statewide recalculation.  Whether the adjustment to your FY 2017 allocation will be negative or positive cannot be determined at this time.

A list of the calculated payments can be seen here:

FY16 $50M Additional Funding Payment Amounts

[1] The department of education shall allocate the appropriated amount to school districts and charter schools on a pro rata basis using the weighted student count for the school district or charter school for the fiscal year pursuant to section 15 943, paragraph 2, subdivision (a), Arizona Revised Statutes, and increase the budget limits pursuant to section 15 947, Arizona Revised Statutes, accordingly.  For the purposes of this paragraph, the weighted student count for a school district that serves as the district of attendance for nonresident pupils shall be increased to include nonresident pupils who attend school in the school district.  A School district may budget the allocation that the school district receives pursuant to this paragraph in either the school district’s maintenance and operation fund or unrestricted capital outlay fund.

External Guideline, EX – 1 Excused Absences has been revised

Please review the revisions on the Excused Absences Guidelines. They are located under Knowledge Center > External Guidelines > EX-1 Excused Absences.

The effective date has been changed from 07/01/2015 to 07/01/2016.

There are still open questions about how the Guideline on Excused Absences effects students with Chronic Illness. School Finance will address those questions before 07/01/2016.

If you have any questions regarding these guidelines, please contact your Account Analyst.

School Finance Friday 6/3/16 Notes

School Finance (602-542-5695) can help you with:

Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s

Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/

602-364-2095 Kristin Bumford

602-542-7885 James Heck

602-542-8797 Barbara Michlin

602-542-8243 Monica Paz

To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Close out your 2016 data

Once your 2016 data is complete and accurate in SAIS, you can stop uploading to ADE.

Data Bridges

For details about AzEDS to SAIS Bridge and information to help you make your choice, call School Finance.

Processing times for turning off or turning on the AzEDS to SAIS Bridge

In May, requests will be processed on Monday and Thursday afternoons.

In June, requests will be processed daily.

AzEDS to SAIS 2.0

Please see the following link for full detail: http://www.azed.gov/finance/data-bridges-for-fy-2016/.

FY 2016 June BUDG25 reports are posted

The FY 2016 June BUDG25 reports are posted.

The updated June 2016 BUDG25 Includes

  • PROP123 BSL/RCL increase (will not match currently posted APOR 55-1)
  • May15th Budget Revisions

It does not include the $50 million additional funding (district’s allocation); a hot topic will be posted to the School Finance home page listing the preliminary fy2016 estimate next week.

To download and review a specific entity’s budget reports, select the district name after clicking here.

Thank you.

SF Budget Team

School Finance Friday 5/27/16 Notes

School Finance (602-542-5695) can help you with:

  • Data issues; SDER/TEI; Transportation Route Reports/Vehicle Inventory; Budgets; ADM reports; CHAR and APOR reports; Payments; 915s
  • Watch our website for upcoming webinars, trainings and guidance. http://www.azed.gov/finance/
    • 602-364-2095 Kristin Bumford
    • 602-542-7885 James Heck
    • 602-542-8797 Barbara Michlin
    • 602-542-8243 Monica Paz
  • To add topics to our weekly agenda, request trainings, or request guests: contact your Account Analyst.

Calendar Application

  • Calendar Application is still in Common Logon for FY17, with calendars due by 7/6.
  • You can make changes until 9/1.
  • Expect a memo from School Finance communicating details next week (first week of June).

Charter Estimated Counts

  • The Charter Estimated Counts Application will be open in Common Logon from 6/15 – 7/15
  • Memo with details to come!

Reconciliation Working Sessions